Payroll & Finance Assistant

Westfield State University; Toronto; On-site; CAD 66,000 - 86,000; Full time

Job summary

A leading public health school in Toronto is seeking a Payroll & Finance Assistant to support payroll and financial processing tasks. The role requires three years of related experience, advanced skills in organization, problem-solving, and proficiency in financial systems. You will be at the forefront of ensuring effective financial management in a supportive environment.

Qualifications

• Minimum of three years of experience in financial and payroll.
• Experience processing high volume financial transactions.
• Proficiency in maintaining financial records.

Responsibilities

• Process payroll and resolve discrepancies.
• Maintain HRIS records and manage attendance.
• Perform financial duties including accounts payable.

Skills

Problem Solving

Interpersonal Skills

Communication

Organization

Attention to Detail

Education

Advanced College Diploma (3 years)

Tools

SAP systems

Financial Information Systems (FIS)

Human Resources Information System (HRIS)

MS Office Suite

Job description

Payroll & Finance Assistant

Date Posted: 06/23/2025
Req ID: 43781
Faculty/Division: Dalla Lana School of Public Health
Department: Dalla Lana School of Public Health
Campus: St. George (Downtown Toronto)
Position Number: 00049030

Description:

About us:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School, which played a critical role in the COVID-19 pandemic response, went through a dramatic renaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $76 million in research funding per year, including more than $31.5 million held at DLSPH, the School contributes to improving population health and health policy and health systems through discoveries and innovation in data science and AI, maternal, child and reproductive health, climate change [response], implementation and improvement sciences, preventable disease through vaccines and prevention through [and] wellness such as with diabetes, comparative health policy, sustainable and equitable health systems, global and Indigenous health, among many other areas.

Your opportunity:

The Office of Finance and Administration supports the Faculty in ensuring efficient and effective management of the school’s financial, human resources, building, and information technology resources. We support the day-to-day administrative needs of our 87 Core Faculty, 400 Adjunct/Status only Faculty, 58 Research and Administrative staff, and approximately 100 casuals and Post-Doctoral students. We are a team that values respect, teamwork, integrity, collegiality in a supportive, professional environment.

As Payroll & Finance Assistant, you will support financial and payroll processing for the Dalla Lana School of Public Health. This critical role supports payroll and financial processing tasks while maintaining exceptional service to our staff and faculty. This includes responsibility for day to day payroll and financial administration for most of the school’s non-appointed staff including: posting casual opportunities, developing letters of offers, onboarding casual hires onto HRIS, training staff on KRONOS/UTime, processing bi-weekly and monthly payroll, andmonitoring casual contracts. You will also support the school’s accounts payable functions in reviewing and processing invoices and expense reimbursements. Your problem-solving skills will be an asset to investigating and correcting financial discrepancies along with reconciling accounts. Your strong financial acumen coupled with your high caliber organizational and multi-tasking skills with be essential to your success in this role.

Your responsibilities will include:

• Acting as the first point of contact for payroll related enquiries including processing payroll, troubleshooting and resolving payroll discrepancies, reconciling payroll distribution
• Supporting HRIS records and data management by entering salary and personnel information as well as maintaining and tracking attendance records including timesheet data.
• Ensuring the accurate processing (verifying completeness of documents, obtaining approvals)
• Performing financial responsibilities (preparing journal entries, recording detailed transactions, processing accounts payables/receivables and expense reimbursements)
• Coding financial information and matching source document information to records in FIS

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum of three (3) years of recent and related financial and payroll experience, preferably in a university environment
• Demonstrated experience processing high volume financial and payroll transactions
• Demonstrated experience interpreting and applying financial policies and guidelines
• Experience troubleshooting and resolving payroll discrepancies and reconciling payroll distribution
• Experience acting as the first point of contact and screening inquiries
• Experience maintaining and organizing administrative, financial and HR records
• Proficiency with MS Office Suite, SAP systems, including Financial Information Systems (FIS), Human Resources Information System (HRIS), or similar systems
• Excellent communication (written and verbal) and interpersonal skills
• Accuracy and attention to detailare crucial
• Excellent organizational, analytical and time management skills
• Demonstrated ability to meet deadlines, problem solve, prioritize and manage competing priorities
• Ability to use discretion and sound judgement while dealing with confidential material

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Organized
• Problem solver

Closing Date: 07/03/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

.buttontext00b26598368a4abe a{ border: 1px solid transparent; } .buttontext00b26598368a4abe a:focus{ border: 1px dashed #25355a !important; outline: none !important; }

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

Job Segment: Payroll, Public Health, Accounts Payable, Information Systems, HR, Finance, Healthcare, Technology, Human Resources