Payroll Data Entry Clerk

Justice Institute of British Columbia; New Westminster; On-site; CAD 30,000 - 60,000; Part time

Job summary

A public post-secondary institution is seeking a Payroll Data Entry Clerk for a part-time term position in New Westminster. Responsible for accurate payroll data entry and processing payroll-related forms, the ideal candidate must have strong data entry and organizational skills, as well as effective communication abilities. This role supports seamless payroll operations and involves collaboration with various departments. The position is available from September 1, 2025 to March 31, 2026.

Benefits

Compensation in lieu of benefits

Wage increments up to $29.53 per hour

Qualifications

• High school diploma required, with an emphasis on post-secondary education preferred.
• Minimum of one year relevant experience, preferably in a unionized environment.
• Intermediate proficiency in Excel and Word is essential.

Responsibilities

• Ensure accurate and timely processing of payroll data entry.
• Review and process payroll-related forms including timesheets.
• Collaborate with Payroll Representatives and maintain employee confidentiality.

Skills

Data entry skills

Communication

Organizational skills

Confidentiality

Teamwork

Education

High school diploma

Post-secondary education preferred

Tools

Unit4

Excel

Word

Job description

Campus Location: New Westminster

Regular / Term: Term Part-Time (September 1, 2025 - March 31, 2026; 17.5 hours per week)

Closing Date: Open Until Filled

Position Summary

The Payroll Data Entry Clerk plays a crucial role in ensuring accurate and timely processing of payroll at JIBC. With a focus on payroll data entry, this position involves reviewing and processing various payroll-related forms while staying up to date with government regulations and internal policies. In addition to payroll duties, the role supports departmental goals through effective collaboration and participation in process improvement initiatives. This position is key to fostering a seamless payroll experience for all employees and contributes to the overall success of the Payroll Services team.

The Payroll Clerk is responsible for accurate and timely processing of payroll data entry and employee records. This role involves reviewing and processing payroll-related forms, such as timesheets and records of leave, in accordance with government regulations, collective agreements, and benefit contracts. It ensures that all payroll data is accurately entered for each pay period and that confidential employee files are maintained. Effective communication with various divisions is essential to obtain missing information and ensure payroll accuracy. Knowledge of CRA payroll regulations, BCGEU Collective Agreement, and BC Employment Standards Act is required to support payroll compliance.

In addition to payroll processing, the Payroll Clerk collaborates closely with Payroll Representatives, the Senior Payroll Representative, and the People and Culture department to support seamless payroll operations. This role also participates in process improvement initiatives and contributes to creating an inclusive work environment, ensuring equity, diversity, and inclusion are integrated into all aspects of payroll services.

Qualifications & Requirements

• High school diploma, with diploma offered by public post-secondary Canadian educational institution preferred, or an equivalent combination of education, training and experience.
• Minimum of one year directly related working experience, preferably in a unionized environment on an in house ERP (Enterprise Resource Planning) system.
• Experience with Unit4 will be an asset.
• Intermediate proficiency in Excel and Word.
• Excellent verbal and written communication.
• Proven ability to plan, organize and complete high volume of work with accuracy and timeliness (i.e. fast & accurate data entry skills) in a deadline driven environment.
• Ability to work both independently as well as in a collaborative team environment.
• Ability to establish and maintain effective working relationships with a variety of internal contacts and external customers.
• Ability to maintain confidentiality and sensitivity in all matters and ability to remain calm under pressure is essential.
  
  

About JIBC

Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture – supporting justice and public safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security and emergency management.

As a JIBC employee, you’ll play a role in our educational programming, which also includes complementary and related areas of study – from conflict resolution, mediation, leadership and counseling, to cybersecurity, business intelligence, and tactical criminal analysis – as well as applied research in the justice and public safety fields. Join our team and help us prepare JIBC graduates to contribute to safer communities and a more just society.

What JIBC Offers

We offer compensation in lieu of benefits and vacation for the duration of this term role.

Salary Range

$26.12 per hour (with wage increments to a max of $29.53 per hour). Salary and wage increments are in accordance with the Collective Agreement. (BCGEU Pay Grid 9)

Posting Date

July 30, 2025

Position Type

BCGEU

Position Number

1000431

Employment Type

Part-Time Term

Work Arrangements

This is a term, part-time (17.5 hours per week) position available from September 1, 2025 to March 31, 2026. Must be within a commutable distance to JIBC's New Westminster Campus.

How to Apply

Interested applicants must submit their application and all required documents online. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. Only candidates selected for an interview will be notified.