Payroll Coordinator

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Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

This posting will be active until the positions are filled.

Job Number: J0225-0162
Job Title: Payroll Coordinator
Job Type: Term Assignment
Department: Human Resources
Job Category: Financial Services
Number of Positions: 2
Salary (with Salary Rate): 63,367.00 - 82,376.00/Year
Assignment Duration From: 30/04/2025
Assignment Duration To: 24/04/2026
Employee Group: Non-Union
Salary Level: NU03
Hours Per Week: 35
Date Position Available: 30/04/2025

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Responsible to process employee payroll, ensure data integrity, and maintain records.

The incumbent must possess the following qualifications:

• In-depth knowledge of the Income Tax Act, the Employment Standards Act, the Collective Agreements and HR Policies
• Knowledge of payroll administration procedures, and processes
• Knowledge of the functional areas in the HR department as well as the broader university academic units, departments, and divisions
• Knowledge of systems and databases, internet browsers and search engines, discipline-specific software, enterprise software, and technology devices

The above is normally acquired through the completion of:

• Secondary school or college diploma; bachelor’s degree will be preferred
• Payroll Compliance Practitioner (PCP) will be preferred
• Minimum three years of previous experience in payroll administration

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.