Payroll Coordinator

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Crofton is seeking talent to fill the position of Payroll Coordinator.

Job Summary

The Payroll Coordinator is accountable for time capture and all related transactions associated with the hourly unionized payroll. The Payroll Coordinator maintains accurate records and distributes reporting associated with employee pay, consistent with company policy, union collective agreements, and appropriate government and legislated regulations.

Primary Duties & Responsibilities

1. Maintains immaculate data integrity and legislative compliance of the time capture and payroll reporting system, timecard rules, and scheduling programs.
2. Performs payroll operations for hourly employees; manage workflow and validate reports to ensure all payroll transactions are processed in an accurate and timely manner, consistent with workplace rules and the collective agreement(s).
3. Communicates and follows up with supervisors and managers for appropriate approvals and timecard adjustments to ensure adherence to the collective agreement.
4. Prepares and distributes routine and adhoc reports to various interested parties, as required by internal and external customers, stakeholders and user groups.
5. Assists employees with access to the employee self-service portal(s) in addition to responding to employee inquiries in a friendly and timely manner.
6. Establishes and maintains relationships with internal and external service providers to ensure pay and benefit programs are administered appropriately with fiscal and financial accountability.
7. Is a subject matter expert, providing support, training and guidance for site leadership and team members.
8. As the subject matter expert, actively engages and participates in projects and initiatives, in a continuous improvement environment.
9. Works closely and effectively with other departments to enhance working relationships and efficient administration of programs.
10. Assists in the development and presentation of materials to employees such as pre-retirement program, annual benefit re-enrolment, and Mill newsletter, as required.
11. Performs general administrative/support work relevant to the Human Resources and Finance departments.

1. Post secondary education in finance, human resources or business administration.
2. Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation, or the equivalent demonstrated experience.
3. A minimum of five (5) years experience processing payroll or directly supporting the payroll process in a complex unionized environment. Experience in an industrial and/or manufacturing setting will be an asset.

1. Consistently meets commitments and deadlines.
2. Achieves results/successes aligned with position’s expectations, Team objectives and mill goals.
3. Recognizes opportunity for improvement or efficiency and initiates the work necessary, without direction.
4. Ability to maintain and effectively handle confidential information.
5. Demonstrated high level of time-sensitive work prioritization and accuracy.
6. Demonstrated ability for data analysis, reporting and assembling documents using high level applications of Microsoft Excel, Access, PowerPoint and related applications.
7. Working knowledge of payroll system(s), accounting functions, intermediate math and calculation skills – experience with Kronos and SAP are a plus.
8. Customer service focused ensuring regular two-way conversations throughout the organization.
9. Excellent written, verbal and electronic communication skills including the ability to articulate complex information in a manner that is easily understood to non-payroll individuals.

The salary for this position is CAD $76.5k-85k per year. Salary will be commensurate with education and experience.

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.