Payroll Coordinator

Halifax Public Libraries; Halifax; On-site; CAD 55,000 - 65,000; Full time

Job summary

Halifax Public Libraries invites INTERNAL and EXTERNAL applications for the Payroll Coordinator role within the Finance team at Alderney Gate Public Library. This is a full-time, permanent position in a unionized environment seeking accuracy and timely payroll delivery.

Under the direction of the Assistant Manager, Payroll & Finance, you will process payroll, manage deductions, prepare Records of Employment, and collaborate with HR.

Qualifications

• Two years post-secondary education and two years related payroll experience
• Grade twelve or equivalent and four years related experience
• Read and write English
• Excellent communication skills
• Strong analytical and problem solving skills
• Excellent customer/client service skills
• Knowledge of payroll legislation and requirements (EI, WCB, CRA, Service Canada, Privacy)
• Knowledge of payroll software and systems (e.g., SAP/HR) and MS Office

Responsibilities

• Process the bi-weekly payroll ensuring timesheet data is received, analyzed, and entered per collective agreement
• Investigate and resolve payroll concerns for employees and external agencies
• Audit payroll data for accuracy and take corrective action as needed
• Prepare reports and respond to internal and external requests
• Reconcile terminations, leaves, and overpayments; manage garnishments
• Monitor and adjust leave entitlements and vacation accruals
• Set up new employees and positions in the payroll system
• Maintain payroll documentation and tracking sheets
• Suggest process improvements and document procedures
• Pursue training to stay current on payroll legislation and technology
• Prepare Records of Employment and ensure Service Canada compliance
• Support Finance and HR with HR correspondence and letters
• Uphold safety and professional conduct

Skills

Attention to detail

Analytical skills

Communication skills

Payroll knowledge

Microsoft Office

Education

Two-year post-secondary education

Grade 12 or equivalent

Tools

SAP/HR or payroll systems

Microsoft Office

Job description

Halifax Public Libraries invites INTERNAL and EXTERNAL applications for the full-time, permanent, Payroll Coordinator position as a part of the Finance team located at the Alderney Gate Public Library.

This is a unionized position. Preference will be given to internal applicants from the NSUPE Local 14 bargaining unit.

Halifax Public Libraries is an inclusive employer committed to employment equity and building a diverse workforce. We encourage all qualified persons to apply and self-identify. We will accommodate applicants' needs under the Nova Scotia Human Rights Act throughout all stages of the recruitment and selection process. If you require an accommodation, we will confidentially address your needs.

ABOUT HALIFAX PUBLIC LIBRARIES

Halifax Public Libraries engages communities and the people who live in them - encouraging participation, facilitating connections, and providing solutions in an ever-changing world.

We provide equal and open access to services to all residents of Halifax Regional Municipality.

Under the direction of the Halifax Regional Library Board, the Library provides learning, social, and engagement opportunities through a network of 14 branches, an online presence, community engagement, borrow by mail and home delivery services.

POSITION SUMMARY

Under the direction of the Assistant Manager, Payroll & Finance, the Payroll Coordinator is responsible for carrying out system-wide payroll functions to ensure all employees are paid and deductions are entered accurately, according to the current collective agreement, policies, procedures and legislation. You will be part of a collaborative team, working in a fast-paced environment adhering to tight payroll deadlines.

KEY RESPONSIBILITIES

• Process the bi-weekly payroll by ensuring that all necessary timesheet/payroll data is received, analyzed, calculated, audited and entered in the payroll system in accordance with the collective agreement and conditions of employment
• Investigate and resolve employee payroll concerns and responds to inquiries from employees and outside agencies
• Perform multiple audits and investigate all data in the payroll system to ensure data integrity, take corrective action as necessary
• Compile data/prepare reports and respond to requests and respond to requests from internal and external contacts
• Reconcile terminations, retirement, and leaves of absence for recovery of earnings, overpayments, garnishments and advance pays
• Monitor and adjust leave entitlements such as vacation, sick leave, lieu time, and purchased leave to ensure employee entitlements are accurate
• Set up new employees and positions in the payroll system consistent with terms and conditions of employment
• Maintain payroll related documentation, tracking sheets and files
• Make recommendations to payroll procedures relating to process improvement and ensure processes are documented
• Seek and attend training and professional development opportunities to stay current on changing payroll legislation, practices and technology
• Compile, analyze and authorize Records of Employment ensuring compliance with Service Canada requirements
• Provide support to the Finance and Human Resources teams, including preparing HR correspondence and employment related letters
• Display, promote and perform work duties in a positive and safe way and display safety awareness at all times

DO YOU HAVE WHAT IT TAKES?

Education and Experience:

• Completion of two (2) years post-secondary education & two (2) years related experience
• Completion of Grade twelve (12) or equivalent & four (4) years related experience

OR

Requirements:

• Read and write English
• Excellent communication skills
• Strong analytical and problem solving skills
• Excellent customer/client service skills
• Demonstrated ability to be flexible and adaptable
• Exceptional attention to detail and organization skills
• Knowledge of payroll and employment legislation and requirements, EI, WCB, Canadian Payroll, Canada Revenue Agency, and Service Canada and Privacy regulations/legislation
• Intermediate to advanced knowledge of and experience with computer applications:
  • Microsoft Office
  • SAP/HR or computer based payroll systems
  • Intermediate technology skills:
    • Willingness to learn and experiment with additional tools and technologies
    • Willingness to support others in learning technical skills and concepts

Assets:

• Experience working in a unionized environment
• Knowledge of collective agreements and Pension & Benefits plans
• Payroll Compliance Professional (PCP) designation or equivalent

Working Conditions:

• Considerable computer use
• Extended periods of concentration on precision work
• Sitting for more than 80% of the time