Payroll Coordinator

The Corporation of the Town of Parry Sound; Central Ontario; On-site; Full time

Job summary

Join a leading municipality as a Payroll Coordinator in Central Ontario, where you will manage payroll processes, ensure compliance with regulations, and support employee benefits. Ideal candidates will have experience in payroll within a unionized environment and strong organizational skills. This full-time role offers competitive compensation and the opportunity to contribute to the community.

Benefits

OMERS Pension Plan

Competitive benefits package

Qualifications

• Minimum of 2 - 3 years’ experience performing payroll.
• Proven knowledge of legislation affecting municipal government and payroll compliance.

Responsibilities

• Compile and process biweekly payroll data for employees.
• Prepare monthly and annual statutory reports and reconciliations.
• Provide payroll orientation and training to employees.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Education

Post-secondary education in Business Administration

Certification by the Canadian Payroll Association

Tools

HRISMyWay

Microsoft Dynamics GP

Job description

6 days ago Be among the first 25 applicants

Direct message the job poster from The Corporation of the Town of Parry Sound

Located amidst the 30,000 islands of Georgian Bay and a 2.5-hour drive north of Toronto, the Town of Parry Sound offers an exceptional quality of life. Join the team as our Payroll Coordinator, an important role in the Finance / Accounting Department.

Reporting to the Manager of Accounting / Deputy Treasurer, this role collects, verifies and processes payroll information, maintains accurate payroll records and ensures compliance with monthly, quarterly and annual government reporting requirements.

Responsibilities : Payroll :

• Compile and process biweekly payroll data for both union and non-union employees.
• Review timesheets to ensure accurate records and ensure corrections are applied and approved by the appropriate manager and that these changes are documented.
• Prepare Records of Employment. Process special payroll related calculations such as retroactive payments and time off accruals.
• Interpret pay policies (e.g., vacation, overtime, calculations based on deductions, withholding exemptions, etc.) and ensure deductions comply with legislation (ie. ESA, CPP, EI, WSIB, OMERS, etc.).
• Prepare pay slips for distribution; calculate and remit garnishments, union dues, OMERS, Canada Savings bonds, and RRSP deductions.
• Edit various payroll source documents prior to computer input to ensure accuracy.
• Prepare and enter payroll adjustments including retroactive payments, time bank adjustments, vacation pay etc., ensuring that proper authorization is provided.
• Execute T4s, T4As including adjustments, tax exemptions, non-taxable benefits and WSIB; reconcile remittances for CRA and Employer health tax.
• Prepare monthly and annual statutory reports, reconciliations and summaries involving EHT, WSIB, OMERS, Statistics Canada, Canada Life and / or other agencies as required.
• Generate and update employee files, including ensuring payroll related documentation from employees is completed (i.e. TD1, Canada Life, OMERS etc.).
• Prepare required journal entries as necessary (accruals, etc.).
• Coordinate employee changes to group benefits.
• Provide payroll orientation and training to employees (as required).
• Respond to enquiries from and / or liaise with individual employees, HR, other departments / levels of government, agencies, bank etc. with respect to payroll matters, including form completion and filing of WSIB claim forms as a Type 2 Employer.
• Maintain records for the employee recognition program and make arrangements for awards; post annual vacation schedules; file payroll related documents.

Benefits and Pension :

• Process new member enrollments, terminations, and changes to the benefit plan and pension as required.
• Ensure payroll system benefit costs are reconciled between employees and the benefit provider (monthly and / or quarterly).

General Administrative :

• Make daily bank deposits to ensure separation of duties.
• Undertake bank reconciliations.
• Prepare and send outgoing mail.
• Assist with records management function.
• Perform as back-up personnel for the Accounts Payable function.
• Perform as alternate back-up personnel to the Receptionist / Cashier for receptionist and cashier functions.
• Coordinate staff functions as directed such as the Annual Holiday party, the All-staff meetings, Company BBQ; including responsibility for logistics, catering, prizes.
• Perform such other related duties within the general parameters of this job description, as may be reasonably requested by the Manager of Accounting which may be amended from time to time.

Education, Knowledge and Skills :

• Post-secondary education in Business Administration, Human Resource Management, Accounting or related field.
• Minimum of 2 - 3 years’ experience performing payroll, preferably in a unionized work environment using a computerized payroll system (HRISMyWay and Microsoft Dynamics GP considered an asset).
• Certification by the Canadian Payroll Association or be willing to obtain the following (within 5 years of start date) : Payroll Compliance Professional or Payroll Leadership Professional.
• Good organizational skills, initiative and ability to perform tasks without close supervision.
• Proven knowledge of the legislation, policies and programs that affect municipal government and payroll compliance. Specifically, proven experience with the Canada Revenue Agency, Employment Plans, and other payroll related legislation.
• Excellent organizational and prioritization skills with the ability to complete competing priorities.
• Good knowledge of word processing and applicable financial computer applications.
• Excellent interpersonal and communication skills and the ability to maintain discretion when dealing with the confidential / sensitive nature of information.
• Good writing and reporting skills.
• Good analysis and research skills.

Compensation :

This is a unionized permanent full-time position, 35-hour work week with a 2025 rate of $28.06 per hour. Subject to a successful five-month probation period, the wage will rise to $30.85 / hour. The successful candidate will also be eligible for the OMERS Pension Plan and competitive benefits package.

Application Process :

Interested candidates may submit a cover letter and resume by 4 : 00 p.m. February 20, 2025, under the subject line, “(your name) - Payroll Coordinator” to : Pamela Langevin, Human Resources Manager. We thank all applicants for their interest. We will only contact those applicants selected for an interview.

Accessibility :

The Town of Parry Sound is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Accommodation will be provided in all parts of the hiring process as required under the Town of Parry Sound Recruitment Policy. If you require accommodation, we will work with you to meet your needs.

Privacy :

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used for employment assessment purposes only.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Human Resources

Government Administration

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Payroll Coordinator • Central Ontario, Parry Sound District, Canada