Payroll Clerk (1 Year Contract)

Proax Technologies Ltd.; Mississauga; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Great Place to Work Certified

Career growth & development

Competitive salaries & benefits

Technical training

Job summary

Proax Technologies Ltd. is seeking a Payroll Clerk for a 1-year contract to manage all payroll activities with confidentiality and accuracy. The role involves full-cycle semi-monthly payroll, new-hire setups, changes, terminations, and supporting payroll-related inquiries.

You will ensure timely payroll processing, deductions, benefits, and compliance, while collaborating with the finance department to balance payroll for accounting purposes.

Qualifications

• 1–3 years of multi-province payroll experience.
• Excellent computer skills in Microsoft Office; advanced Excel skills.
• Strong interpersonal and communication skills.
• Experience in data collection, entry and reporting with attention to detail and confidentiality.
• Able to adhere to tight deadlines.
• Outstanding organizational and time management skills.

Responsibilities

• Process full-cycle semi-monthly payroll.
• Enter new hires, personnel changes and terminations into payroll systems.
• Set up online pay statements and passwords.
• Respond to employee pay, benefits, vacation, and other inquiries.
• Collect and verify timekeeping information for all employees.
• Calculate pay including hours, leaves, and overtime.
• Process bonuses and commissions as applicable.
• Support financial statements and reporting (balance sheet, P&L, cash flows).
• Balance payroll with accounting and liaise with finance on payroll inquiries.
• Process leaves and ROEs with accurate reporting.
• Maintain employee documentation and records.
• Administer the employee Group Benefit Plan setup and updates.
• Assist with other accounting duties as required.

Skills

Payroll experience

Microsoft Office

Communication skills

Data collection & reporting

Time management

Organizational skills

Education

Accounting/Business Admin degree

Payroll Certification (asset)

Tools

Microsoft Excel

Job description

This is a 1-Year Contract Role Located at our Office in Mississauga

Who are we?

Proax Technologies is a leading Technical Automation Distributor that offers innovative product solutions in the areas of Automation and Robotics, Motion Control and Machine Safety, creating close relationships with our valued customers, vendors, and employees.

Why Join our Team?

• Great Place to Work Certified
• We offer an engaging, inclusive, clean, and safe work environment
• Technical training of our products to ensure quality customer service
• Opportunities for career growth and development
• Competitive salaries and benefits
• Work with collaborative team members in the automation industry

General Description

The Payroll Clerk will be responsible for all activities regarding the management of employee compensation in the company. You will undertake a variety of tasks such as entering payroll information, year-end general entries, reconciling accounts, calculating wages and making payments with a great understanding of the concept of confidentiality.

Job Duties / Responsibilities

• Responsible for the preparation and processing full cycle semi-monthly payroll
• Input new hires, personnel changes and termination into payroll systems
• Administer online pay statement set up and password reset
• Responding to employee inquiries regarding pay, benefits, vacation and other employment related issues
• Collect and verify timekeeping information for all employees
• Calculate pay according to hours worked incorporating leaves and overtime
• Calculate bonuses and commissions when appropriate
• Preparing financial statements (e.g. balance sheet, P&L, statement of cash flows)
• Manage and calculate taxes and deductions
• Working with the finance department for all payroll related inquiries and balancing the payroll for accounting purposes
• Processing leaves and terminations with accurate and current reporting including preparation and submission of ROEs
• Administrative tasks such as completing employee documentation, recording data on each current employee; maintaining and filing paperwork of terminated or exiting employees
• Maintaining documentation of employee absences, bonuses and personal time
• Administering the employee Group Benefit Plan including new hire set-up, employee record maintenance and status changes
• Perform other accounting related duties as required to meet the ongoing needs of the organization

Requirements / Skills

• 1 to 3 years of Multi-Province Payroll related experience
• Excellent computer skills in Microsoft Office; Advanced Excel skills
• Strong interpersonal and communication skills
• Experience in data collection, entry and reporting with great attention to detail and confidentiality
• Able to adhere to tight deadlines
• Outstanding organizational and time management skills

Educational Requirements

• Post-secondary education in Accounting or Business Administration required
• Payroll Compliance Practitioner Certification an asset