Payroll Clerk

Hydroone; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading utility provider in Toronto is seeking a Payroll Clerk responsible for processing payroll activities and maintaining employee data. The ideal candidate will have experience with payroll systems, strong bookkeeping skills, and excellent communication abilities. This role offers an opportunity to work within a dynamic team committed to customer service excellence.

Qualifications

• Experience with payroll systems and processes.
• Familiarity with bookkeeping and accounting principles.
• Ability to use data processing equipment effectively.

Responsibilities

• Prepare and process payroll clerical activities.
• Provide employee data and payroll information.
• Perform audits related to payroll data accuracy.

Skills

Basic bookkeeping

Data processing

Effective communication

Education

Completion of Grade XI or equivalent

Job description

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Date: Sep 25, 2025

Location: Toronto, ON, CA

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

Job Function:

Responsible for various clerical services relating to the payroll functions. This includes the preparation, processing and reporting of employee and pensioner personal data, the investigation and correction of payroll errors. Process payroll activities in accordance with payroll processing procedures, collective agreements, HR policies, and internal controls to ensure accuracy, integrity, and confidentiality of data. Perform various other clerical duties as assigned by Supervisor.

General Accountabilities:

Payroll Processing and Reporting:

• Prepare and process day-to-day payroll clerical activities including but not limited to processing employee data, creating myHR cases and tasks, stop payment processing.)
• Prepare wires or cheque requisitions for Off-Cycle payments
• Complete Record of Employment Processing
• Assemble and summarize various employee or payroll data for report preparation.
• Run and distribute various reports and logs including but not limited to myHR, SAP, audit and overpayment reports.
• Overpayment activities including retrieving, saving and sending overpayment letters.

Payroll Inquiry / Requests:

• Provide Employee Data and Payroll information via myHR cases per required SLAs.
• Action requests to provide pay information and documents including pay statements, T4 slips Payments, Remittances, Communication, and Reporting
• Receive, distribute cheques and send mails.
• Respond to emails and telephone calls.

Audit & Compliance:

• Perform peer reviews on data entry activities to ensure accuracy of data entry to avoid any negative impacts on HR processes reliant on accurate data. Provide all required information, forms, supporting documentation and approvals.
• Perform and participate in audits related to ensuring data entry activities are in accordance with defined HR controls.
• Support HR teams to troubleshoot and resolve any anomalies identified through auditing activities. System & Process Enhancements
• Perform testing activities related to HR process and/or system changes as they relate to the processes under accountabilities of Payroll.

Administrative Support:

• Perform various clerical services as requested by Team Leads, Supervisor and/or Manager.
• Perform other duties as required.

Selection Criteria:

Education:

• Requires knowledge of basic bookkeeping, business practice, arithmetic, sentence structure, composition and grammar to check account distribution, to understand payroll procedures, data processing procedures to clear errors, and the operate computer systems.
• Also requires knowledge of typing to produce correspondence, copy work, various forms and reports and operate data processing equipment. This knowledge is considered to be normally acquired either through the successful completion of Grade XI in a Secondary, Commercial or Technical School or by having the equivalent level of education.

Experience:

• Requires experience to become familiar with SPA system, with district payroll categories, and the data processing procedures pertaining to inputting, corrections, and the like. Requires experience to be familiar with clerical and administrative processes.
• Requires experience to become familiar with account numbers, allowances, differentials, premiums, etc, to understand certain applications of Collective Agreement and Management Guide sections in respect to rates of pay, holiday and sick day credits, meals and promotions.
• Requires experience to become familiar with procedures pertinent to the preparation, processing and maintenance of various forms, employee data, equipment usage data, etc. A period of up to three years is considered necessary to gain this experience.

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2025.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email [e-mail] .Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests.Resumes sent to this email address will not be considered.

"Employer of the year 2025"

Deadline: October 14, 2025

In the event you are experiencing difficulties applying to this job please consult our help page here .

We thank all applicants for their interest in a career at Hydro One; however, only those candidates who are selected for an interview will be contacted.

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