PAYROLL CLERK

Collège Boréal; M’Chigeeng; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading educational institution seeks a Payroll Processor to accurately handle payroll for staff, ensuring compliance with policies and legislation. The ideal candidate will possess strong analytical skills, organizational expertise, and relevant educational qualifications, contributing to effective payroll management.

Qualifications

• College Diploma in Business Administration or certified Payroll Compliance Practitioner preferred.
• High School Diploma required with at least 3 years of relevant experience.
• Willingness to participate in ongoing training and professional development.

Responsibilities

• Processes payroll accurately for various employee categories.
• Ensures timely remittance submissions for benefits and deductions.
• Generates payroll reports and maintains records.

Skills

Analytical skills

Attention to detail

Problem-solving abilities

Organizational skills

Time management skills

Communication skills

Interpersonal skills

Education

College Diploma in Business Administration

High School Diploma

Membership in the Canadian Payroll Association

Tools

Excel

Microsoft Office

ACCPAC modules

Job description

ESSENTIAL FUNCTIONS

Processing Payroll

Accurately processes employee payroll on the ACCPAC payroll module, including term and casual/on-call employees, based on payroll information forms approved by department managers.
Monitors and records employee timesheets upon department manager approval.
Calculates and records employee payroll details, including deductions; tracks attendance, vacation, sick leave, overtime, and other entitlements with managerial approval.
Ensures adherence to MFN’s Personnel Policy when processing payroll and verifying attendance and leave.
Maintains confidentiality and privacy at all times.
Manages payroll records and employee filing systems accurately.
Reconciles payroll deductions for employees and employers.
Prepares and reconciles payroll accounts with the general ledger.
Handles requests for pay statements and verifications.
Keeps current with payroll legislation and implements applicable requirements.

Reporting

Ensures timely remittance submissions for Pension Plans, Sun Life Pension, Group Life Benefits, WSIB, CPP, Tax, EI, and Family Responsibility Office.
Generates and distributes reports, including remittance of contributions, on schedule.
Prepares year-end payroll reports for review and approval.
Ensures report accuracy and timeliness for benefit providers.

QUALIFICATIONS & REQUIREMENTS

Preferred

College Diploma in Business Administration or certified Payroll Compliance Practitioner with five (5) years of experience.

Minimum

High School Diploma with ongoing education toward a College Diploma in Payroll Compliance or Business Administration, with at least three (3) years of relevant experience or equivalent education and training.
Membership in the Canadian Payroll Association or training to become a Payroll Compliance Practitioner (PCP).

Other

• Strong analytical skills, attention to detail, and problem-solving abilities.
• Proficiency in Excel, Microsoft Office, and ACCPAC modules.
• Excellent organizational and time management skills.
• Ability to work independently and in a team, prioritize tasks, and meet deadlines.
• Strong communication and interpersonal skills.
• Willingness to participate in training and professional development.
• Respect for confidentiality, tact, and professionalism.
• Experience with Anishinabek culture and fluency in Anishinemowin are assets.

CRC requirement (30 days current, original or certified copy).

Criminal Reference Check (CRC): Must be current and original. M’Chigeeng First Nation values trust and safety; convictions related to fraud, drugs, assault, or theft must be disclosed.

Applicants should submit a cover letter, resume, three references (two work-related, one character), and education certifications to: