Payroll Benefits Specialist

Swim Recruiting; Vancouver; On-site; CAD 72,000 - 82,000; Full time

Job summary

Swim Recruiting in Vancouver is seeking a Payroll & Benefits Administrator for a nonprofit organization. You will own full-cycle payroll, year-end T4s, and benefits administration, ensuring accuracy and compliance while collaborating with HR and finance teams.

Qualifications include a payroll degree or diploma, PCP designation, 3+ years of payroll experience, and familiarity with Payworks. This onsite role offers robust health benefits and a pension plan.

Qualifications

• Undergraduate degree or diploma in Payroll or equivalent.
• National Payroll Institute PCP designation required.
• Experience with Payworks preferred.
• Experience in a unionized environment preferred.
• Knowledge of Municipal Pension Plan and group benefits.
• Minimum 3 years of payroll administration experience.
• Excellent communication and record-keeping.
• Detail-oriented, organized, and able to multitask.
• Ability to work independently and with a team.

Responsibilities

• Process biweekly payroll accurately and on time.
• Process T4s at year end.
• Prepare reports for external stakeholders (Union and benefits providers).
• Liaise with pension plan providers for compliance.
• Ensure timesheet accuracy and alignment with work schedules.
• Issue ROEs and track interruptions in earnings.
• Ensure payroll compliance with laws and changes.
• Track benefits eligibility and enroll/terminate employees.
• Ad hoc duties supporting accounting and finance (payables, rent reconciliation).

Skills

Excellent oral and written comms

Multitasking

Detail-oriented

Organized

Independent work and team

Education

Payroll degree or diploma

PCP designation

Tools

Microsoft Office

Google Suite

Adobe PDF

Payworks

Job description

An amazing opportunity to take ownership of full-cycle payroll and benefits administration within a growing, purpose-driven organization, where you will contribute your expertise, build strong relationships across the organization and make a meaningful impact.

Who – The Company:

A well-established, Vancouver-based nonprofit organization providing housing, shelter and community support services to individuals facing a range of social and economic challenges.

What- The Role:

• Ensure accurate and timely processing of biweekly payroll, inclusive of tasks such as meeting bi-weekly payroll processing deadlines, responding to employee inquiries, updating and verifying payroll data, maintaining internal status changes, processing terminations, and executing manual adjustments.
• Processing of T4’s at the end of each year
• Work closely with HR department to prepare reports required by external stakeholders (Union and benefits providers)
• Liaise with pension plan providers to ensure compliance
• Ensure accuracy of employee timesheets in conjunction with work schedules
• Issue ROE’s and track interruptions in employee earnings
• Ensure compliance with legal frameworks, best practices, and stay up to date with changes impacting payroll processes
• Track eligibility for benefits and pension plans, enroll and terminate employees as required
• Ad hoc duties as assigned to support functions of accounting and finance department (i.e. payables, rent reconciliation)

Who- the Candidate:

• A relevant undergraduate degree or diploma in Payroll, or an equivalent combination of education and experience
• National Payroll Institute PCP designation required
• Strong preference will be given to candidates with experience using Payworks
• Strong preference will be given to candidates with experience in unionized environment
• Good understanding of Collective Agreement will be highly preferred
• Good understanding of Municipal Pension Plan and group benefits
• A minimum of 3 years of progressive experience in payroll administration
• Excellent oral and written communication skills.
• Must be detail oriented, organized, able to multitask, and keep thorough and accurate records.
• Excellent interpersonal skills, including the ability to create and maintain good working relationships.
• Proficiency in Microsoft Office (Outlook, Excel, Word), Google Suite and Adobe (PDF).
• Proven record of taking responsibility and using good judgment, including exercise of discretion and confidentiality.
• Adaptable and flexible with a demonstrated ability to take initiative.
• Self-starter with a positive attitude who is comfortable working independently and with a team.

How much:

$72,000 - $82,000 commensurate with experience, robust health benefits, pension

Where:

Vancouver, this is an onsite role 5 days/week