Payroll & Benefits Coordinator – Full Time Position

McFarlan Rowlands Insurance Brokers Inc.; Southwestern Ontario; Hybrid; CAD 75,000 - 87,000; Full time

Job summary

An established industry player is seeking a dedicated Payroll Administrator to ensure timely and accurate payroll processing for all employees. This role involves managing payroll data, compliance with employment standards, and addressing employee inquiries. The company values its employees, offering a comprehensive compensation package, career growth opportunities, and a supportive work environment. With a focus on well-being and work-life balance, this position offers flexibility through a hybrid work-from-home program, making it an exciting opportunity for those looking to advance their careers in payroll administration.

Benefits

3 weeks minimum paid vacation

Comprehensive compensation package

Education assistance

Wellness programs

Fitness allowances

Birthday off

Paid community outreach days

RRSP matching

Outstanding culture

Qualifications

• 5+ years of experience in full-cycle payroll administration.
• Strong attention to detail with payroll record-keeping principles.

Responsibilities

• Administer bi-weekly payroll and group benefits for all employees.
• Manage government reporting requirements and payroll discrepancies.
• Complete year-end processes including T4 and T2200 form preparation.

Skills

ADP

Payroll Administration

Attention to Detail

Communication Skills

Bookkeeping Principles

Job description

McFarlan Rowlands Insurance Brokers offers a complete line of commercial, personal lines, life, disability, employee benefit plans and risk management services through our network of twenty offices across Southwestern Ontario. Our employees are committed to providing outstanding products and unsurpassed service that, together, deliver premium value to our clients.

Responsible for ensuring all employees within the organization are paid in an accurate and timely fashion, ensuring adherence to policy, the Employment Standards Act and other legislation. This position reports to the CFO while working closely with the HR department.

Key Responsibilities

• Administer bi-weekly payroll, group benefits, and Group RRSP plans for all employees, ensuring proper authorization and compliance with company policies and standards.
• Accurately input payroll data and updates, including new hires, leaves of absence, and terminations, as provided by the HR Administrator.
• Process salary increases, bonuses, and awards in accordance with company policies and directives.
• Enter and review payroll changes such as commissions, vacation pay, and manual adjustments for accuracy before submission.
• Manage government reporting requirements, including payroll taxes, garnishments, withholdings, and employee contributions.
• Address and resolve payroll discrepancies; provide payroll reports to the CEO and COO as needed.
• Respond to employee and manager inquiries related to payroll, benefits, and RRSP deductions.
• Maintain accurate payroll records in compliance with Employment Standards and CRA regulations.
• Complete year-end processes including T4 and T2200 form preparation, ensuring submission before government deadlines.
• Reconcile Group RRSP summaries and ensure accuracy.
• Post payroll journal entries and reconcile transactions with the Finance Department; ensure timely submission of RRSP and benefits remittances.
• Provide departmental salary expenses and commission data for budgeting and reconciliations.
• Prepare year-end audit working papers and reconciliations related to payroll deductions.
• Maintain strict confidentiality and adhere to privacy standards in all interactions.

Qualifications

• Minimum 5 years of experience in a full-cycle payroll administration role.
• ADP experience required.
• Strong attention to detail and solid understanding of payroll record-keeping and bookkeeping principles.
• Self-motivated with the ability to meet tight deadlines independently.
• Excellent interpersonal, written, and verbal communication skills.

What’s In It for You?

• 3 weeks minimum paid vacation
• A comprehensive compensation package and incentives that recognize strong performance
• Help with career growth through education assistance, mentorship and internal job opportunities
• Prioritizing your well-being through wellness programs, a comprehensive benefits program and fitness allowances
• Flexibility by offering a hybrid work from home program for eligible positions
• Other perks such as your birthday off, paid community outreach days, RRSP matching & an outstanding culture!

Salary Range:

From $75,000 per annum

McFarlan Rowlands is an equal opportunity employer. All employment is decided on the basis of qualifications, merit and business need. Technology allows us to connect in new and different ways but we are an organization driven by real people and real connections. When you apply for a position at McFarlan Rowlands, you can guarantee all resumes and applications are reviewed by a real human being. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members. This posting is to fill an upcoming vacancy.

HOW TO APPLY:

Please forward your resume and cover letter to: [e-mail] Thank you for your interest in this challenging opportunity.