Payroll and Benefits Supervisor

NexGold Mining Corp; Toronto; Hybrid; CAD 110,000 - 120,000; Full time

Benefits offered by this job

Comprehensive benefits package

Long-term disability insurance

Company retirement match

Paid vacation

Job summary

NexGold Mining Corp. is seeking a Payroll and Benefits Supervisor to oversee payroll processing, benefits administration, and related compliance.

The role supports employees across multiple provinces, ensuring accurate deductions, timely data updates, and alignment with retirement programs and insurance coverage. The position requires a post-secondary diploma in business or accounting, 4+ years of payroll experience, and proficiency with Payworks or similar systems.

Qualifications

• Post-secondary diploma in Business, Accounting or related field.
• Experience with Payworks or other accounting and G/L software.
• Advanced Excel skills; proficient with Word and Outlook.

Responsibilities

• Oversee end-to-end payroll processing for salaried, hourly and rotational employees across provinces.
• Manage data for new hires, terminations, leaves, deductions and garnishments.
• Ensure compliance with applicable laws and collective agreements.
• Balance payroll accounts, prepare journal entries and management reports.
• Oversee year-end payroll activities and benefits/premiums in payroll system.

Skills

Payroll processing

Advanced Excel

Analytical mindset

Deadline-driven

Education

Post-secondary diploma in Business/Accounting

Tools

Payworks

G/L software

Job description

NexGold has an exciting opportunity for one (1) Payroll and Benefits Supervisor position working with our HR team.

The Payroll and Benefits Supervisor will ensure the efficient operations of payroll and benefits enrollment, including the retirement program, administering the semi-monthly payroll for the Company while managing the invoicing for benefits, and responding to inquiries from employees regarding payroll and benefits.

NexGold is committed to advancing economic reconciliation and supporting Indigenous participation in all phases of our projects, as well as committed to hiring locally from the areas surrounding our projects. We encourage applicants to self-identify to aid our prioritization of applicants based on these commitments.

Key Responsibilities:

Payroll Processing

• Oversee the end-to-end processing of payroll for salaried, hourly and rotational employees in various provinces (ON, NS, NFLD, etc.).
• Manage data for new hires, terminations, leave balances, deductions, etc.
• Track and deduct all garnishments and other special payroll deductions.
• Maintain compliance with applicable federal, provincial/state legislation, tax regulations, and collective agreements.
• Balance payroll accounts, prepare journal entries, and generate reports for management.
• Complete reports & payroll remittances, benefits, T4s, T4As, etc.
• Manage all year-end payroll activities.
• Ensure retirement savings program and benefit premiums are captured accurately in the payroll system.
• Ensure that employee insurance, i.e. WSIB, WCB premiums are up to date.
• Establish and maintain employee records ensuring employee changes are entered correctly and made on a timely basis.
• Work in compliance to audit standards and participate in audit process when required.
• Identify areas for efficiency improvements and update payroll procedures.
• Act as the escalation point for complex payroll discrepancies and employee inquiries.
• Mandatory confidentiality and privacy considerations apply to this role.
• Oversee all functions of the payroll system including recommendations for future system changes.
• Build team capacity for payroll function at all respective project sites

Benefits and Retirement Program Administration

• Review/validate incoming invoices from the benefits provider and retirement program provider by performing monthly reviews to reconcile invoicing activities
• Enroll, Update and maintain employees in their respective benefits plans and retirement programs
• Respond to inquiries from employees regarding their benefits and retirement programs

Other

• Demonstrate a personal commitment to Safety, Health and Environmental responsibilities
• Occasional regional travel may be required
• Additional responsibilities or tasks as reasonably assigned

What You Bring

Required Qualifications:

• A minimum of post-secondary diploma in Business, Accounting or related field:
• A minimum of 4 years of experience in a payroll coordinator or similar role with exposure to benefits administration
• Experience with Payworks or other accounting and G/L software experience required.
• Advanced Excel skills, other Microsoft skills: Word, Outlook etc.
• Must be able to handle a high level of confidentiality.
• A problem solver with the ability to prioritize work.
• Capacity to work to tight deadlines.
• Experience leading payroll system implementation end-to-end.
• Develop and maintain effective relationships with other teams, and relevant support and technical staff.
• Sitting, computer use, keyboard skills.
• Self-motivated with the ability to prioritize and execute multiple concurrent tasks
• Analytical with exceptional attention to detail
• Ability to work independently with general supervision
  

Preferred Qualifications

• Competency in payroll principles and practices including related Canadian payroll-related legislation is preferred.
• Certifications such as Certified Payroll Professional (CPP) or Canadian Payroll Association (CPA) designation is preferred.
• Familiarity with over-time averaging agreements within Nova Scotia and Ontario is an asset.
• Familiarity with employment legislation entitlements under Nova Scotia, Ontario, and Newfoundland is an asset.
• Previous experience in a mining or industrial environment

Role Details:

• Schedule: Monday to Friday, 9:00am-5:00pm.
• Work Arrangements: Hybrid with periodic travel to the assigned Project site and regular travel to the Corporate Office in Toronto, if the incumbent does not live in Toronto.
• Location: Assigned work location will depend on the incumbent.
• Department: Human Resources
• Compensation: Competitive compensation package including base salary range of $110,000-$120,000 annually, dependent on incumbent's qualifications and experience. Eligible for discretionary short-term incentive program.
• Benefits: Eligible for Company-paid group benefits package (health, dental, paramedical, vision, employee and dependent life insurance, AD&D, critical illness, and employee & family assistance program). Mandatory participation in group long-term disability (LTD) insurance program with employee-paid premiums.
• Retirement: Eligible for Company retirement savings program with company-match.
• Vacation: Access to paid vacation time from hire date.
• Nature of Vacancy: New Position
• Number of Vacancies: 1
• PPE: CSA-approved work boots are eligible for reimbursement by the Company. All other PPE required to perform job duties will be provided by the Company.
• AI Disclosure: NexGold uses A.I. in the recruitment process to screen applicants based on their responses to questions about job requirements and our company's hiring commitments.

NexGold Mining Corp. is a proud Canadian company and believes our workforce should reflect the rich diversity of our country and the communities where we operate.

Accommodations are available upon request for candidates taking part in all aspects of the selection process. Please advise our HR team of any accommodation requirements and all reasonable efforts will be made to provide the necessary accommodation.