Payroll and Benefits Specialist / Manager – ADP WFN

Quantum Management Services Ltd.; Windsor; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading management services company is seeking a Payroll and Benefits Specialist/Manager for a significant role in Toronto. This position involves managing payroll for over 600 employees across Canada and includes various responsibilities such as processing payroll, compliance, reporting, and collaboration with HR teams. Ideal candidates will have extensive payroll experience, necessary certifications, and strong analytical skills to ensure accurate payroll processing.

Qualifications

• Minimum 5 to 7 years of full cycle payroll experience, including year-end functions.
• Multi-provincial Canadian payroll experience preferred.
• Ability to maintain confidential information and handle sensitive situations professionally.

Responsibilities

• Process bi-weekly, semi-monthly payroll and ensure compliance with controls and best practices.
• Prepare payroll and benefits journal entries and analyze payroll-related general ledger accounts.
• Respond to government agency requests and employee inquiries in a timely manner.

Skills

Attention to Detail

Time Management

Interpersonal Skills

Communication Skills

Excel Literacy

Organizational Skills

Proactivity

Education

PCP / CPM Certification

Tools

ADP Workforce Now

Job description

Position : Payroll and Benefits Specialist / Manager – ADP WFN

Location : Toronto (3 days in office)

Job Type : Permanent

Quantum currently has an exciting opportunity for a Full-Cycle Payroll and Benefits Administration Specialist / Manager for a great client located in Toronto. This is a stand alone role and will be responsible for managing a payroll register consisting of 600+ salaried and hourly employees located across Canada, including Quebec.

Position Summary :

• Process bi-weekly, semi-monthly payroll in compliance with internal and external controls and industry best practices
• Analysis and preparation of remittances including WCB, EHT / QHIP, payroll taxes, RPP, RRSP, provincial medical, etc.
• Prepare payroll and benefits journal entries and analysis of all payroll-related general ledger accounts (i.e. payroll bank account and payroll accrual accounts)
• Month, quarter and year end reporting and reconciliations for various agencies (WSIB, CRA, CNESST)
• Responsible for issuing all required forms including T4, and Relevés 1
• Responsible for all payroll-related information maintenance in ADP Workforce Now
• Respond to government agency requests for information on a timely basis
• Respond to employee / management requests for information on a timely basis
• Develop and deliver training for timekeepers at the sites
• Maintain current knowledge of applicable federal and provincial laws, regulations and reporting requirements relating to salaries, wages, overtime, bonuses, provincial health plans and workers compensation
• Collaborate on the development and utilization of HRIS and payroll software to streamline HR / payroll processes and reporting
• Respond to requests from external consultants (including annual audit, controls testing and pension review)
• Prepare, monitor and report on General and Administrative headcount budget
• Participate in the execution of the annual pay increase program
• Assist with notification of approved grants and payment of vested awards
• Prepare & execute payment of Short-Term Incentive Plan (STIP)
• Review and analysis of all benefit costs for annual budgeting and premium changes
• Liaise with pension recordkeeper (Manulife Financial) to ensure accurate & timely transmission / receipt of retirement savings contributions
• Assist with pension and key control audits
• Respond to employee / management requests for information on a timely basis
• Execute other duties as assigned

Requirements and Skills :

• Minimum 5 to 7 years of full cycle payroll experience, including year-end functions
• PCP / CPM certification and designation
• Multi-provincial Canadian including Quebec payroll experience – preferred
• Exposure to working in a Stand-Alone payroll capacity
• Ability to maintain confidential information and deal with people sensitively and professionally at all times
• Strong attention to detail and excellent time management and organizational skills
• Computer literacy especially with Excel – pivot tables and VLOOKUPs
• Strong communication skills, both written and verbal
• Good interpersonal skills, proactivity and ability to work in a team environment
• Experience working with ADP WFN or other ADP payroll applications
• Ability to work independently with little supervision
• Collaborative, team player, and ability to act as SME in guiding payroll process changes and implement continuous improvement initiatives

To apply, please send your resume in MS Word format to Vanessa Tran at

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