Payroll and Benefits Coordinator

Ottawa Community Housing Corporation; Ottawa; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

Join Ottawa Community Housing as a Payroll and Benefits Coordinator, where you will manage payroll processes and benefits administration for a diverse community. This role involves ensuring payroll accuracy, adhering to statutory requirements, and supporting the HRIS functionality. Located in a hybrid work environment, you will contribute to the well-being of employees while employing your analytical and problem-solving skills.

Benefits

Comprehensive compensation and benefits package

Flexible work options

Professional development opportunities

Health and wellness programs

Qualifications

• 3+ years of related experience in payroll and benefits administration.
• Knowledge of Labour Relations practices and required statutory deductions.
• Possess or working towards a payroll and / or HR designation preferred.

Responsibilities

• Process and reconcile bi-weekly payroll for all staff.
• Administer payroll deductions and ensure accuracy of remittances.
• Prepare annual T-4s and provide letters of employment status.

Skills

Analytical skills

Problem-solving

Effective communication

Advanced spreadsheets

Confidentiality

Education

Post-Secondary degree or diploma in accounting, human resources, commerce, payroll

Tools

Excel

Word

Outlook

Job description

Join us at Ottawa Community Housing, where we are more than a home to about 33,000 tenants across approximately 15,000 homes. As Ottawa's largest social and affordable housing provider, ranking second largest in Ontario and fourth largest in Canada, we're committed to enhancing tenant well-being through partnerships with local service providers and support agencies.

At OCH, diversity and equal opportunities are at the core of our workplace culture. We strive to mirror the vibrant communities of our city and have been honoured as the National Capital Region's Top Employer every year since 2018.

WE ARE PROUD BECAUSE EVERY DAY WE MAKE A DIFFERENCE! Together, we're transforming tenants' lives by “providing more than a home, because we care”.

What we offer

Joining OCH means making a meaningful difference every day. We provide opportunities to positively impact your community in multiple ways. Recognizing that our employees are the cornerstone of our organization, we offer a comprehensive and competitive compensation and benefits package, flexible work options, professional development opportunities, health and wellness programs, and more.

What we seek:

OCH is seeking a passionate Payroll and Benefits Coordinator to assist with the administration of OCH’s payroll and support the administration of OCH’s group benefit plans. Under the guidance of the Manager, Payroll Services, the Payroll and Benefits Coordinatoris responsible for ensuring payroll accuracy and adherence with statutory and other requirements.

Payroll and Benefits Coordinator with OCH:

Providing a holistic compensation package to our employees isa top priority for our organization. As a Payroll and Benefits Coordinator,you will play a key rolein ensuring high quality payroll services. With your experience, knowledge, and skills, we will be able to continue our operations at OCH smoothly.

As a Payroll and Benefits Coordinator, some of the things you will do include:

• Processes and reconciles the bi-weekly payroll for all staff, including required payroll adjustments and calculations
• Collects, calculates and enters salary data to maintain and update payroll information and implements changes to payroll and benefits
• Prepares supplementary payroll payments (incl. banked OT, VAC, retros)
• Administers payroll deductions, including union dues, charitable donations and garnishments
• Ensures accurate payroll and benefits remittances, including statutory deductions and payments to benefit and insurance providers
• Prepares Records of employment and provides letters of employment status for employees
• Prepares, reconciles and balances annual T-4s, T-4As, T2200s and T-4 summary information slips for income tax filing for all OCH employees
• Maintains current knowledge of legislation, industry practices and corporate financial processes impacting payroll and benefits
• Identifies and implements approved improvements and efficiencies in operations, processes, and practices
• Provides support for activities related to the development, testing and optimization of HRIS functionality
• Tracks, calculates and reports on a broad range of employee benefits and metrics, including for use by Human Resources and the broader Finance team
• Ensures accurate inputting, updating, and validating of employee data within HRIS and with benefit carrier’s systems
• Administers payroll processes and reporting required to support annual corporate audit, year-end processes and collective bargaining
• Implements and participates in payroll changes to employees’ entitlements, resulting from disciplinary actions, collective agreement settlements, grievances, pay increases, and reclassifications
• Provides financial analysis and develops costing for proposals during collective bargaining
• Supports labour relations, collective bargaining and other labour-management activities
• Always maintains confidentiality in information held, developed and collected for the purposes of fulfilling OCH’s labour relations objectives
• Receives and responds to inquiries and requests from employees, the courts and other outside agencies on sensitive and confidential issues such as garnishes, maintenance enforcement orders, etc.
• Assess to ensure when it is appropriate to release confidential information or to whom to refer questions related to employees’ status of employment, or earnings reports to internal/external stakeholders.
• Works in collaboration with other staff in a team approach to service delivery

As a Payroll and Benefits Coordinator, you can look forward to:

· A hybrid, fast-paced environment filled with exciting challenges to overcome

· A learning environment to help you expand and enhance both your technical and soft skills

· Opportunities for growth and career development

What you bring:

Education & Experience:

A typical candidate will have the following qualifications and experience. Exceptional candidates with different qualifications will be considered at the discretion of the employer if demonstrated experience, knowledge, and ability warrant.

• Post-Secondary degree or diploma in accounting, human resources, commerce, payroll, or related discipline
• Three (3) years of related experience including administering payroll and benefits in a unionized environment
• Possess or working towards a payroll and / or human resources designation (e.g., PCP, CHRP, CHRL) is preferred
• Knowledge of payroll and benefits administration, practices and processes
• Knowledge of Labour Relations practices
• Knowledge of required statutory deductions including income tax, EI, CPP
• Knowledge of applicable statutory requirements, collective agreements and employment contracts as they relate to payroll and benefit administration
• Working knowledge of WSIB rules and requirements as it relates to payroll
• Knowledge of Word, Excel, Outlook, database applications and other standard corporate software
• Understanding of the values, vision and mission of Ottawa Community Housing and a commitment to support those objectives
• Knowledge of applicable health and safety legislation, including the rights and responsibilities of workers and supervisors
• Must be familiar with all applicable statutory requirements, policies, procedures and guidelines relevant to area of work

Skills and abilities:

• Analytical skills and ability to problem-solve
• Ability to identify and correct errors in transaction processing
• Ability to handle confidential information
• Ability to prepare finance related reports for management
• Effective oral and written communication skills
• Advanced spreadsheets and database skills
• Demonstrated understanding and ability to interpret collective agreements and contracts as they relate to payroll and benefits
• Ability to exercise discretion, initiative, tact and a high degree of confidentiality at all times
• Organizational skills and ability to prioritize work
• Proficient in the use of information technology such as mobile devices and computer systems in the performance of work
• Proficiency in English, oral, reading and writing is required
• Proficiency in French, oral, reading and writing is an asset

Other requirements:

• Satisfactory Criminal Records Check
• Ability to work outside and in excess of regular business hours as required

Work conditions:

This is a full-time (35 hours per week) hybrid position with on-site attendance as required.

OCH is committed to providing accommodations for people with disabilities. If you require an accommodation, please notify Human Resources and we will work with you to jointly address your needs.