Payroll and Accounting Coordinator

Thursday, April 3, 2025

Payroll and Accounting Coordinator

Woodstock, ON

About this Opportunity

Are you ready to take your payroll and accounting expertise to the next level? Join our finance team as a Payroll and Accounting Coordinator, where you will play a crucial role in managing the full-cycle payroll processing for both hourly and salaried employees. Utilizing the innovative Ceridian Dayforce HCM system, you will ensure the accuracy and compliance of payroll operations while supporting essential accounting functions.

As the Payroll and Accounting Coordinator, you will be responsible for the timely calculation of wages, deductions, and benefits, as well as preparing journal entries and reconciling accounts. Your strong understanding of payroll legislation, exceptional attention to detail, and commitment to delivering outstanding customer service will be key to your success. This is an incredible opportunity for a proactive professional to make a meaningful impact on our organization’s financial operations in a collaborative and supportive environment. If you’re passionate about payroll and accounting, we want to hear from you!

• Core business hours are Monday to Friday, 8:00am to 4:30pm
• Additional hours may be required at times to perform the responsibilities of the role

Primary Responsibilities:

Payroll Functions:

• Oversee the complete bi-weekly payroll processing for both hourly and salaried employees, utilizing Ceridian Dayforce HCM, including variable pay, commissions, and bonuses
• Maintain and update all relevant data within Dayforce HCM, encompassing payroll, benefits, and document storage
• Process payroll adjustments for new hires, terminations, taxable benefits, earnings, deductions, hours worked, commissions, vacation, and other necessary entries
• Conduct audits and verify Time and Attendance records to ensure accurate compensation, including statutory holidays, vacation, and sick leave
• Prepare, verify, and audit regular payroll reports, including headcount, overtime, payroll discrepancies, and statutory deductions
• Reconcile remittances by accurately reporting journal entries to the general ledger, including WSIB, Health and Benefits, EHT, and Source Deductions
• Analyze and remit liability payments, ensuring both accuracy and timeliness
• Ensure compliance with applicable government legislation and maintain precise records for legal and regulatory requirements
• Promptly respond to and resolve employee payroll inquiries with professionalism and efficiency
• Reconcile benefit premium invoices with employee deductions and taxable benefits for Life, AD&D, Long-Term Disability (LTD), and other health benefits
• Complete year-end payroll procedures, including adjustments and verification of T4s against CRA payroll remittance balances
• Assist in the onboarding process for new hires, ensuring all necessary documentation is collected and properly filed
• Provide training to new employees and promoted supervisors on timesheet entry, submission, and approval processes
• Support the off-boarding process, including final pay calculations and benefits termination
• Prepare and submit Records of Employment (ROEs) for terminated employees
• Maintain accurate employee records in Dayforce HCM and other files, including personal data, job titles, and salaries
• Collaborate with HR to assist employees with benefits enrollment, changes, and general inquiries regarding health insurance and leaves of absence
• Coordinate with benefit providers to ensure employee coverage and resolve any discrepancies
• Interpret and apply government legislation and company policies to ensure compliance in all payroll-related activities
• Manage employee garnishments from provincial and federal governments and respond to related inquiries
• Deliver exceptional customer service by providing payroll advice and regular reporting to Executives, Human Resources, Managers, and employees, addressing their inquiries in a timely manner
• Monitor payroll-related documentation to ensure accuracy, consistency, and relevance to business processes
• Assist in payroll projects and process improvements as assigned

Accounting Functions:

• Prepare payroll journal entries and calculate payroll accruals, posting resulting entries to the general ledger
• Generate and analyze monthly and quarterly payroll reports against general ledger postings, ensuring everything is recorded properly
• Complete year-end reconciliations and filing requirements
• Review employee expense submissions for accuracy, completeness, and adherence to corporate policies
• Complete account reconciliations and reporting requirements to support the accounting team
• Collaborate within a team environment, providing coverage for colleagues during absences
• Assist in accounting projects and process improvements as assigned

Required Skills & Abilities:

• Strong work ethic and a positive, collaborative team attitude
• Confident self-starter with a proactive approach to problem-solving and initiative
• Exceptional attention to detail and a high level of accuracy, with the ability to meet deadlines consistently
• In-depth knowledge of federal laws and regulations related to payroll functions
• Strong understanding of payroll accounting processes and requirements
• Ability to work independently as well as collaboratively within a team environment
• Excellent prioritization skills and the ability to manage conflicting demands effectively
• Professional demeanor with the ability to interact sensitively, tactfully, and diplomatically with individuals at all levels
• Strong verbal and written communication skills

Qualifications:

• A minimum of three (3) years of payroll experience in a medium-sized company (150+ employees), utilizing payroll systems and software
• Proficiency in basic accounting practices, including journal entries and reconciliations
• Completion or progress towards the Payroll Compliance Practitioner (PCP) certification is preferred
• Comprehensive understanding of Canadian payroll practices and standards; experience with Canadian Federal Labour laws is an asset
• Familiarity with Ceridian Dayforce and Sage 300 is advantageous
• Intermediate proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
• Valid Class G Driver’s License and access to reliable transportation

What we Offer:

• Internal growth and learning opportunities
• Challenging and rewarding place to work
• Comprehensive health and benefits
• Competitive starting rates
• Employee discount plan on Execulink services
• RRSP matching program

Interested in joining our Execulink Team? Learn more about us below!

About Us

At Execulink Telecom, the largest locally owned independent telecom company in Southwestern Ontario, our only goal is to enhance your lifestyle at home, work, and play. We have an unwavering commitment to continue to build a positive team, with a friendly, family-spirited approach. The selection of exceptional talent is important to us! When you join Execulink, you’re joining a team that’s focused on not only providing an AWESOME experience to our customers, but to our employees as well. We live and breathe our Vision, Mission, and Values and are searching for individuals who are excited to contribute and do the same!

Only those selected for an interview will be contacted.