Payroll and Accounting Coordinator

GetHired, Inc.; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Professional development opportunities

Collaborative Finance & AccountingTeam

Job summary

New StarCapital is seeking a Payroll and Accounting Coordinator to support payroll processing and day-to-day accounting across the organization. The role reports to the Controller and CFO and is based at the head office in South Edmonton.

The successful candidate will be detail-oriented, highly organized, and capable of handling confidential information with discretion, with opportunities to grow payroll and accounting responsibilities in a fast-paced, multi-location environment.

Qualifications

• 2+ years of payroll and/or accounting administration.
• Experience processing Canadian payroll is required.
• PCP designation or in progress required.
• Strong knowledge of payroll processes and Canadian payroll legislation.
• Strong Excel skills.
• Experience with Payworks or another payroll system is an asset.
• Experience with Acumatica or another accounting/ERP system is an asset.

Responsibilities

• Maintain employee payroll records (new hires, terminations, changes).
• Process biweekly payroll for multiple locations.
• Handle deductions, benefits, vacation and other payroll-related adjustments.
• Post payroll journals in Acumatica and month-end accruals.
• Run payroll reports for records and management review.
• Respond to employee payroll inquiries professionally.
• Ensure payroll practices comply with federal and provincial legislation.
• Coordinate banking and housing deductions as needed.

Skills

Payroll processing

Excel

Discretion

Attention to detail

Communication

Multi-location payroll

Education

Payroll Compliance Professional (PCP) designation

Tools

Payworks

Acumatica

Job description

New StarCapital is seeking a full-time Payroll and Accounting Coordinator to join its accounting team located at its head office in South Edmonton. The Payroll and Accounting Coordinator will report to New Star’s Controller and CFO.

About us:

We operate a growing group of diverse businesses in the casino, registry, recycling, carwash and real estate industries. You can learn more about our company by visiting: www.newstarcapital.com.

• Our Company has been inbusiness for 30 years;
• We’re aprivate, for-profit, family-owned, stable business;
• We’re invested in diversified industries that are highly recession resistant;
• We’regrowing! Adding new locations at a measured pace.

PositionSummary

Weare seeking a detail-oriented and organized Payroll & Accounting Coordinatorto join our Finance & Accounting team. This position will provide supportfor payroll processing and day-to-day accounting activities across theorganization.

Thesuccessful candidate will have strong attention to detail, excellentorganizational skills, and the ability to handle confidential information withdiscretion. This is an excellent opportunity for someone looking to build orexpand their experience in both payroll and accounting within a fast-paced,multi-location environment.

KeyResponsibilities

Payroll

• Maintain employee payrollrecords, including new hires, terminations, changes to compensation,banking information, benefits, and tax information.
• Process payroll on a biweeklybasis for employees across multiple locations and business:
• Review electronic timesheets foraccuracy and follow up on discrepancies (we use bio-clock technology fortime capture);
• Process employee deductions,benefits, vacation, sick time, and other payroll-related adjustments.
• Process terminations and ROEs, calculate final pay (as required per AlbertaLabour Standards);
• Keepingrecord and obtaining manager authorization of payroll changes andreflecting those in Payworks;
• Processingand reviewing preview payroll register that incorporates any payrollchanges during period;
• Posting payroll journal entriesin Acumatica after each pay cycle and posting the payroll accrual at monthend;
• Running payroll reports fromPayworks for Record keeping and for the Management Team – Department hoursby employees, overtime, payroll register, fund summary report;
• Bioclock troubleshooting, helpingmanagers will clock issues
• Reconciling Employee housing andrelated payroll deductions and deposits.
• Respond to employee and managerpayroll inquiries in a professional and timely manner.
• Maintain accurate andconfidential payroll documentation.
• Ensure payroll practices complywith applicable federal and provincial legislation and company policies.

Benefits

• Benefitadministration of employee plans: entitlement, enrollment, termination;
• Reconciliationof monthly invoices to payroll deductions and active employee for the first payof each month;
• Updatingbenefit deductions for each new plan year.

WCB

• ManageWCB calculations – complete reporting for annual estimates, actual and mid-yeartrue ups where necessary.

Accounting

• Performreconciliations and tracking for daily sales, cash, and inventory between counts,bank records, and software reporting;
• Completebank reconciliations;
• Prepare,review and post month-end journal entries and accruals;
• Reconcilecustomer accounts and prepare payments;
• Respondto account inquiries

CreditCard & Accounts Payable Support

• Preparecredit card reconciliations and manage payment deadlines;
• Postaccounts payable and payment batches in Acumatica;
• Provideaccounts payable support as required.

AdditionalResponsibilities:

• Provideadministrative support including filing and maintaining organized records;
• Assistwith special projects and other duties as required.

This jobdescription is not intended to be all-inclusive. You may perform other relatedduties as required to meet the ongoing needs of the organization.

Qualifications& Experience

• 2+years of experience in payroll and/or accounting administration.
• Experienceprocessing Canadian payroll is required.
• PayrollCompliance Professional designation (PCP) or working toward thedesignation, is required.
• Strongknowledge of payroll processes and Canadian payroll legislation.
• StrongMicrosoft Excel skills.
• Experiencewith Payworks or another payroll system is an asset.
• Experiencewith Acumatica or another accounting/ERP system is an asset.
• Experienceworking with payroll for multiple locations or entities is an asset.

Skills& Competencies

• Exceptionalattention to detail and accuracy.
• Strongorganizational and time-management skills.
• Abilityto manage competing priorities and meet strict payroll deadlines.
• Stronganalytical and problem-solving skills.
• Excellentcommunication and interpersonal skills.
• Abilityto handle confidential information with a high degree of discretion.
• StrongExcel and data-entry skills.
• Abilityto work independently while also being a collaborative member of theFinance team.
• Positive,professional, and service-oriented approach.
• Willingnessto learn and take on additional responsibilities as the role develops.

WhatWe Offer

• Competitivecompensation.
• Comprehensivebenefits package.
• Opportunitiesfor professional development and advancement.
• Acollaborative and supportive Finance & Accounting team.