Payroll Analyst

Toronto Police Service; Toronto; On-site; CAD 85,000 - 97,000; Full time

Job summary

A municipal law enforcement agency in Toronto is seeking a Payroll Analyst to oversee payroll processing and ensure compliance with Canadian regulations. The ideal candidate will have a diploma in Business Administration or Finance, along with experience in payroll systems and excellent communication skills. This role offers a competitive salary and a chance to contribute to a vital community service.

Qualifications

• 3 years of experience in payroll or financial environment.
• Experience with computerized Payroll and Time and Attendance systems.
• Proficiency in spreadsheet and word processing.

Responsibilities

• Oversee all aspects of payroll processing.
• Ensure accuracy of employee records and compliance with laws.
• Collaborate with HR and finance teams.

Skills

Knowledge of human resources and payroll policies

Excellent analytical and communication skills

Proficient in TRMS and HRMS

Education

Diploma/degree in Business Administration, Finance, Accounting

Tools

Payroll systems (TRMS, HRMS, SAP)

Job description

Posting Title : Payroll Analyst

Job ID # : 7479

Salary : $85,611 - $96,851

Hours : 35.00

Location : Toronto Police Headquarters

Department : Vacancies : 1

Job Code : A08CRA

Opening Date : July 21, 2025

Must Apply By : August 5, 2025

The Toronto Police Service is looking for a candidate that shares our corporate values :

Service at our Core Do the right thing Connect with Compassion Reflect and Grow

The Toronto Police Service is the fourth largest municipal police service in North America. With over5,000 officers and approximately 2,500 civilian employees, we are dedicated to delivering best-in-class police services, in partnership with our communities, by being where the public needs the Service the most, by embracing partnerships to create safe communities, and by focusing on the needs of the City.

The Opportunity :

Under the direction of the Supervisor, Payroll, the role of Payroll Analyst is responsible for overseeing all aspects of payroll processing within the organization. This role is responsible for managing payroll systems along with understanding the implications of other HR Systems (TRMS, HRMS,SAP, etc), ensuring accuracy of employee records, calculating wages and deductions, implementing payroll policies, addressing employee inquiries, collaborating with HR and finance teams, staying abreast of tax regulations.

The Payroll Analyst requires a thorough understanding of the payroll system, attention to detail, compliance with legal requirements and effective communication and problem-solving skills to ensure a smooth payroll operation.

This role will also be responsible for providing support and direction to Payroll Coordinators as it relates to the biweekly payroll processing, overpayment and retro processing, year-end processing and also monitoring the biweekly payroll processing checklist.

Additionally, the Payroll Analyst will be responsible for :

Payroll Management :

Oversees the entire payroll cycle, ensuring accurate processing of Canadian payroll, including income tax, CPP, EI, and other statutory deductions.

Stay informed about changes in Canadian tax laws and regulations, implementing adjustments to payroll processes accordingly.

Process year-end reporting, including T4 and T4A preparation and submission

Coordinate and process both on-cycle and off cycle payrolls efficiently.

Provide direction to Payroll Coordinators, ensuring compliance with Canadian payroll standards

Keeps the payroll team updated on changes in Canadian payroll legislation.

Collaborate with HR / Benefits to manage employee benefits and deductions in compliance with Canadian regulations.

Compliance and Reporting

Ensure compliance with federal and provincial labour standards, including updates related to pay equity and minimum wage changes.

Generate and submit required payroll-related reports to units within TPS, Canadian authorities, such as ROE submissions.

Collaborate with external vendors for statutory remittances and reporting.

Discrepancy Resolution

Investigate and reconcile payroll discrepancies

Provide guidance to the team in resolving payroll discrepancies.

Implement strategies to minimize errors and improve overall accuracy.

System Implementation and Improvement

Co-ordinates, maintains and develops Payroll specific processes as they interconnect and relate to HR, Benefits and Human Resource systems and procedures

Prepares plans for the implementation and testing of upgrades, new releases and new functionality and works with the technical support unit in IT and Human Resource systems to carry out those plans.

Creates and tests payroll codes as required in bi-weekly pay runs (earnings and deductions) including co-ordination with the SAP Administrator.

Provides input to the annual budget planning process to ensure that payroll systems (HRMS, TRMS, SAP) continue to meet the needs of Payroll Services.

Plans and creates documents, including training materials, reference materials and Payroll user manuals for HRMS and Payroll business practices ensuring proper internal controls are incorporated into all processes and procedures

Works closely with Workforce Insights and HR Systems unit to :

ensure that ad hoc and permanently required queries are delivered; completes, submits and follows up on query requests

formulate standard system operating procedures for Payroll and manages these standards as required by other areas

respond to, troubleshoot and resolve payroll system and payroll related problems ensuring they are logged with the Help Desk

maintain a log on the status of payroll system issues / problems and communicate long and short term resolutions to Payroll users

keep current on the latest upgrades, patches, tips and techniques as they relate to Payroll

Maintains current knowledge and understanding of :

Service organizational structure and position management as they relate to payroll changes.

Integration between HRMS payroll and key applications such as TRMS and SAP financials

Payroll business practices and identifies and promotes best practices with the payroll systems

All Service collective agreements, labour relations interpretations, base benefit requirements, time entry exceptions and Service

Work schedules as they affect payroll

Participates in projects and may be required to lead small projects under the governance of Workforce Insights and HR Systems by providing project leadership, functional specifications, configuration of tables and testing as they relate to the Payroll module.

Liaises with IT for issue resolution relating to interfaces, pay runs and other systems issues and prepares specifications on amendments to existing programs to comply with collective agreement changes.

Conducts reviews and tax research as required, utilizing the services of the CRA, PaySource, The Canadian Payroll Association and other legislative and interpretative materials.Represents Payroll Services at WFP meetings.Performs technical coordinator functions for banking service provider standalone systems.Analyzes and determines how Federal and Provincial budgets affect payroll.

Acts in the Supervisor, Payroll position, when required.

Performs other related duties and projects as assigned.

Education / Experience :

• Diploma / degree in Business Administration, Finance, Accounting, or a related field
• Three (3) years of experience in a payroll or financial environment, or an approved combination of education, training and experience.
• Demonstrated experience in computerized Payroll and Time and Attendance systems is required.
• Experience in spreadsheet and word processing is required.

Skills / Competencies :

Knowledge of human resources and payroll issues, policies, procedures, collective agreements and payroll best practices.

Excellent knowledge of TRMS (Time entry systems) and HRMS functionality as it relates to payroll and PeopleSoft payroll and query functionality.

Excellent knowledge of the Income Tax Act and Canada Revenue Agency rulings and interpretations.Sound knowledge of Canada Revenue Agency, Human Resource Development Canada, Family Responsibility Office and City of Toronto payroll requirements.

Excellent analytical, verbal and written communications skills with the ability to meet deadlines and prioritize challenges.Superior interpersonal skills, with the ability to deal with all Toronto Police Service members and external individuals and agencies, in an efficient and effective manner.

Probation Period : 6 months

Contacts :

Penny Vounasis, Talent Acquisition Advisor

Talent Acquisition

[e-mail]

Notes :