Payroll Analyst

HubSpot; Toronto; Remote; CAD 70,000 - 85,000; Full time

Job summary

A leading tech company is seeking a detail-oriented Canada Payroll Analyst to oversee payroll processing for over 6000 employees. Key responsibilities include ensuring compliance with Canadian and US payroll laws, conducting audits, and implementing process improvements. Ideal candidates have at least 3 years of payroll experience and proficiency in Workday. This full-time position offers a dynamic remote work environment.

Benefits

Employee benefits

Flexible work environment

Career development opportunities

Qualifications

• 3+ years of experience in a payroll-related position.
• Experience in payroll tax accounting or a related field.
• Strong understanding of internal controls and SOX compliance.

Responsibilities

• Process payroll for over 6000 employees in Canada and the US.
• Ensure compliance with provincial regulations and US laws.
• Conduct payroll audits and adjustments as necessary.

Skills

Canadian payroll processing

US payroll laws

Data entry

Microsoft Excel

Problem-solving

Attention to detail

Education

Bachelor's Degree or equivalent experience

Tools

Workday

ServiceNow

Job description

POS-14255

Canada Payroll Analyst HubSpot

HubSpot a global company headquartered in Cambridge MA is revolutionizing how organizations approach marketing and sales. Beyond its innovative products HubSpot is also recognized for its distinctive company culture which has reshaped how people work and live.

HubSpot is looking for a detail-oriented and experienced Canada Payroll Analyst to join our this role you will be instrumental in ensuring the accurate and timely processing of payroll for over 6000 employees across Canada and the US. Your expertise in both Canadian provincial regulations and US payroll laws will be crucial in maintaining compliance and supporting our diverse workforce.

Were searching for someone with a proven track record of driving process efficiency to join our team. The successful candidate will bring expertise in Canadian payroll processing and systems a dedication to exceptional customer service and the ability to work independently in our dynamic remote work environment. Youll be key to taking our Canadian payroll function to the next level by spearheading automation initiatives and ensuring seamless compliance.

Key Responsibilities :

• Payroll Processing : Process accurate and timely payroll for over 6000 employees across multiple Canadian provinces and US states within Workday.
• Compliance : Ensure all employee wages and payroll deductions comply with Canadian provincial regulations collective bargaining agreements and US federal and state laws.
• Deduction Management : Accurately calculate and deduct various payroll items including benefits wage garnishments and all applicable taxes.
• Taxable Income Processing : Process all forms of taxable income such as awards gift cards and relocation expenses ensuring correct tax treatment.
• Canadian Specifics : Issue Records of Employment (ROEs) and complete all payroll information requests from Service Canada.
• Audits & Adjustments : Conduct periodic quarterly and annual payroll audits. Process wage and tax adjustments as needed to maintain accuracy.
• Issue Resolution : Troubleshoot and resolve payroll issues promptly by collaborating with HR Finance and employees.
• Employee Support : Engage with employees and external agencies via ServiceNow to address and resolve payroll-related queries.
• Process Improvement : Collaborate with various teams to identify and implement opportunities for streamlining payroll processes.
• Year-End & Quarter-End : Assist with quarter-end and year-end tasks ensuring the accuracy of annual T-4s and RL-1s and processing corrections as required.
• Internal Controls & SOX : Demonstrate a strong understanding of internal controls and SOX documentation with experience in control testing.
• Automation & Innovation : Propose and implement innovative ideas and automated solutions to enhance payroll functions and efficiency.
• Data Integrity : Ensure data integrity accuracy and reconciliation across all payroll systems.
• Project Management : Manage and successfully complete complex and sensitive payroll projects as required.

Qualifications :

At least 3 years of experience in a payroll-related position.

At least 2 years of experience in payroll tax accounting or a related field.

Bachelors Degree or equivalent experience preferred.

Proven experience processing payroll for a large employee base (6000 employees) in both Canada and the US.

In-depth knowledge of Canadian provincial payroll regulations including experience with collective bargaining agreements.

Strong understanding of US federal and state payroll laws and tax regulations.

Proficiency in Workday payroll system is essential.

Experience with ServiceNow or similar case management systems for employee query management.

Familiarity with internal controls and SOX compliance.

Excellent analytical and problem-solving skills.

Strong attention to detail and accuracy.

Ability to work independently and as part of a team in a fast-paced environment.

Excellent communication and interpersonal skills.

Maintain strict confidentiality standards.

Strong proficiency in Excel including VLOOKUP and pivot tables.

We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates so please dont hesitate to apply wed love to hear from you.

If you need accommodations or assistance due to a disability please reach out to us using this form.

At HubSpot we value both flexibility and connection. Whether youre a Remote employee or work from the Office we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team youll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.

If you require an accommodation due to travel limitations or other reasons please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements

Massachusetts Applicants : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Germany Applicants : (m / f / d) - link to HubSpots Career Diversitypage here.

India Applicants : link to HubSpot Indias equal opportunity policy here.

About HubSpot

HubSpot (NYSE : HUBS) is an AI-powered customer platform with all the software integrations and resources customers need to connect marketing sales and service. HubSpots connected platform enables businesses to grow faster by focusing on what matters most : customers.

At HubSpot bold is our baseline. Our employees around the globe move fast stay customer-obsessed and win together. Our culture is grounded in four commitments : Solve for the Customer Be Bold Learn Fast Align Adapt & Go! and Deliver with HEART. These commitments shape how we work lead and grow.

Were building a company where people can do their best work. We focus on brilliant work not badge swipes. By combining clarity ownership and trust we create space for big thinking and meaningful progress. And we know that when our employees grow our customers do too.

Recognized globally for our award-winning culture by Comparably Glassdoor Fortune and more HubSpot is headquartered in Cambridge MA with employees and offices around the world.

Explore more :

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Required Experience :

Key Skills

Data Entry,Paychex,QuickBooks,Accounting,10 Key Calculator,Paylocity,Microsoft Excel,Payroll,ADP,Administrative Experience,Human Resources,Bookkeeping

Employment Type : Full Time

Experience : years

Vacancy : 1