Payroll Administrator & AP Specialist

Inspired HR; Burnaby; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading company in the genealogy field is seeking a full-time Payroll Administrator & AP Specialist for their Burnaby office. The role involves managing bi-weekly payroll, vendor invoice processing, and supporting HR with various inquiries. Candidates should have a strong accounting background, exceptional problem-solving skills, and a detail-oriented mindset. Comprehensive medical benefits and opportunities for remote work after training are also offered.

Benefits

Comprehensive medical and dental benefits

Paid time off

Social Committee events

Charitable giving programs

On-site parking

Work-from-home options after training

Qualifications

• Minimum three years payroll and accounting experience.
• Knowledge of provincial payroll regulations required.
• Ability to work cross-departmentally with accounting.

Responsibilities

• Responsible for the bi-weekly payroll for 40+ salaried staff.
• Accurately review, code, and process vendor invoices.
• Identify and escalate payroll or vendor issues for resolution.

Skills

Detail-oriented

Analytical

Problem-solving

Communication

Time management

Education

PCP Certification

Tools

Microsoft Excel

Job description

HeirSearch.com, a division of International Genealogical Search Inc. seeks a full time Payroll Administrator & AP Specialist for its Burnaby office. Reporting to the Controller, this role requires a keen individual who is seeking a challenge in their career path.
Who we are?
We Find Missing Heirs A Better Way
HeirSearch research experts work with executors, administrators, trustees, fiduciaries, bank and trust officers, and their counsel to establish kinship for legal purposes. Since 1967, we’ve used forensic genealogy, an analytical research method, to successfully complete tens of thousands of worldwide searches.

What do we offer?

• The chance to work in a unique industry, fast-paced position, and professional environment
• Comprehensive medical and dental benefits and paid time off
• Social Committee events and gifts
• Charitable giving programs
• On-site parking and close access to public transit.
• After completion of the training program, work-from-home (WFH) options are available
  

Responsibilities

• Responsible for the bi-weekly payroll for 40+ salaried staff that all our staff receive on-time paychecks and understand their salaries thoroughly
• Reviewing and validating employees’ approved hours, direct deposits, scheduling maintenance,
  Provide accurate reporting and reconciliation of vacation balance, sick days leave balance and payroll rate history on a regular basis.
• Assist controller to maintain and reconcile Timesheet system (Calamari) for staff’s payroll and HR records
  Support Human Resources as needed
• Administrating Group benefit enrollment, changes and cancellation etc.
• Back up weekly deposit when AR is not available
• Accurately review, code, and process vendor invoices
• Process checks requests and expense reports on a regular basis
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Responsible for employee’s payroll or benefit questions
• Responsible for vendor queries regarding any accounts payable issue.
• Identify and escalate payroll or vendor issues to the Senior Accountant or Controller for quick and appropriate resolution.
  

Requirements

• Minimum three years payroll and accounting experience - PCP Preferred.
• Knowledge of provincial payroll regulations
• Understands employee payroll issues, possesses strong problem-solving skills, and communicates solutions effectively, professionally, and respectfully.
• Strive to continually improve the payroll process and procedure.
• Willing to work cross-departmentally with accounting to ensure the payroll and AP runs as smoothly as possible.
• Detail-oriented, analytical, flexible, and able to adjust to changing work demands;
• Ability to ensure legal and regulatory compliance;
• Ability to work well under pressure in a fast-paced environment;
• Exceptional prioritizing and time management skills;
• Ability to process basic functions and formulas in Microsoft Excel
• Excellent verbal and communication skills.