Payroll Administrator

Association for New Canadians; San Juan de Terranova; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Payroll Administrator to join their team. This full-time position involves managing payroll processing, employee benefits administration, and accounts payable tasks. You will ensure compliance with payroll regulations while maintaining accurate records and addressing inquiries. The role offers an exciting opportunity to contribute to a community-focused organization dedicated to supporting immigrants and refugees. If you have a passion for finance and a commitment to accuracy, this position could be your next career step.

Qualifications

• 3+ years of experience processing multi-state payrolls.
• Strong knowledge of payroll tax processing best practices.

Responsibilities

• Process bi-weekly payroll accurately for all employees.
• Administer employee benefits programs and resolve inquiries.
• Enter and process invoices in the accounting system.

Skills

Payroll Processing

Compliance with Payroll Regulations

Communication Skills

Microsoft365

Google Workspace

SAGE300

Education

Bachelor's Degree in Accounting or Finance

Job description

Association for New Canadians is a non-profit, community-based organization dedicated to

the provision of settlement and integration services for immigrants and refugees.

Job Title: Payroll Administrator

Location: St. John’s, NL

Position Type: 1 full-time position until March 31, 2026 with possibility of extension pending budget availability and satisfactory performance

Closing date: May 13, 2025

Reporting to the Senior Director of Finance, HR, and IT, the Payroll Administrator is responsible for processing bi-weekly payroll, administering employee benefits programs, addressing any related inquiries, and liaising with providers to resolve issues. The incumbent supports accounts payable by entering and processing invoices, issuing payments, and addressing discrepancies with vendors. This role also assists with audits and generates payroll and financial reports as needed.

Roles and Responsibilities:

Payroll Administration:

• Process bi-weekly payroll accurately and on time for all employees
• Ensure compliance with federal and provincial payroll regulations and tax laws
• Maintain accurate records of employee hours, wages, and deductions
• Handle payroll-related inquiries and resolve discrepancies promptly
• Generate payroll reports for management as needed

Benefits Administration:

• Administer employee benefits programs, including health insurance, retirement plans, and other company-provided benefits
• Process enrollment and changes in benefits coverage
• Serve as the primary point of contact for employee inquiries regarding benefits
• Liaise with benefit providers to resolve issues and ensure smooth administration of benefits

Accounts Payable (AP):

• Enter and process invoices in the accounting system
• Prepare and issue payments (e.g., checks, electronic transfers) to vendors on time
• Support audits by providing requested documentation related to payables
• Review and process invoices accurately and in a timely manner
• Coordinate with vendors to address any payment issues or discrepancies

• Other duties as assigned

Qualifications and Experience:

• Bachelor's degree is required, preferably in Accounting or Finance
• At least at least 3 years of experience processing multi-state payrolls for medium to large organizations
• Experience and strong knowledge of payroll and payroll tax processing best practices and regulations
• Excellent written and verbal communication skills
• Excellent command over Microsoft365, Google Workspace, and SAGE300
• Certifications: Canadian PCP (preferred)

Conditions of Employment:

• Legal authorization to work in Canada
• Flexible to work outside of core hours (Monday-Friday, 9:00am - 5:00pm)
• Valid class 5 NL driver’s license and daily access to a reliable vehicle (preferred)
• Position is subject to a satisfactory Criminal Record Screening and Vulnerable Sector Check from the Royal Newfoundland Constabulary

How to Apply

Please upload a cover letter and resume as one PDF or MS Word document to https://associationfornewcanadians.bamboohr.com/careers/205

Association for New Canadians is committed to the advancement of Equity, Diversity and Inclusion. We believe that diversity in our team is a key pillar in the work we do and invite all candidates to discuss their specific skill sets and experience. We will work with qualified applicants to provide reasonable accommodation upon request to facilitate this recruitment process.

Visit us on-line at: www.ancnl.ca.