Payroll Administrator

Miller Waste Systems Inc.; Markham; On-site; CAD 65,000 - 70,000; Full time

Benefits offered by this job

Safe workplace

Competitive compensation

Opportunities for advancement

Long-term career

Job summary

Miller Waste Systems Inc. is seeking a detail-oriented Payroll Administrator to manage multi-provincial payroll and ensure compliance with federal and provincial legislation while maintaining accurate records.

The role involves calculating compensation, deductions, benefits and garnishments; preparing T4s, ROEs, and related filings; and supporting payroll reporting, audits and inquiries. Join our Canadian family-owned company with a long-standing reputation.

Qualifications

• Formal payroll training and/or significant Canadian payroll experience.
• Minimum 2 years of recent experience performing payroll and benefits administration.
• Recent experience with ADP and/or Ceridian payroll software; Dayforce experience preferred.
• Strong knowledge of legislation, rules, and regulations affecting payroll, including taxation, employment standards, Workers’ Compensation, Employment Insurance, garnishments, and benefits.
• Proficient in HRIS systems and other related software programs.
• Proficient in Microsoft Office, especially Excel.
• Excellent written and verbal communication skills.
• Proven ability to work collaboratively within a team and establish effective working relationships.
• Strong organizational skills; able to plan, prioritize, and meet deadlines under pressure.
• Exceptional attention to detail and strong mathematical aptitude.
• Ability to maintain confidentiality and handle sensitive information.
• Strong work ethic and a positive, team-oriented attitude.

Responsibilities

• Process and administer bi-weekly and salaried payroll for employees across multiple provinces.
• Calculate and process new hires, changes, and payments, ensuring compliance with current government legislation.
• Ensure accurate and timely payroll reporting.
• Compile payroll data, including garnishments, vacation time, benefits, and other appropriate deductions.
• Develop and maintain an accurate payroll records management system.
• Generate reports, reconcile payroll and related accounts, and prepare all government and other remittances and filings (e.g., federal/provincial income tax withholdings, EHT, and WCB remittances).
• Ensure adherence to all payroll procedures, policies, and compliance standards.
• Review payroll records to ensure proper procedures are observed for terminated employees.
• Stay current with payroll regulations, standards, and best practices.
• Accurately process sick payouts, vacation payouts, and other employee entitlements.
• Assist with payroll audits as needed.
• Prepare T4s, T4As, ROEs, T2200s, and other related payroll documents.
• Participate in meetings, providing input and recommendations on payroll matters.
• Respond to inquiries from employees, management, and government agencies regarding payroll-related questions.
• Perform other payroll-related duties as required.

Skills

Payroll processing

Canadian payroll

ADP/Ceridian/Dayforce

Excel

HRIS systems

Communication

Attention to detail

Confidentiality

Education

Post-secondary HR/payroll education

Tools

ADP

Ceridian

Dayforce

Job description

Location: 505 Miller Avenue, Markham, Ontario

Position Type: Permanent Full-Time

Reporting To: Payroll Manager

Start Date: Immediately

Hours: Monday to Friday, 8:00am to 5:00pm

Compensation: $65,000 to $70,000 per annum

Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years of experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New Brunswick.

Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable resources from the waste stream.

Miller Waste has been recognized as one of Canada’s Best Managed Companies for 16 consecutive years, a distinction that reflects our commitment to strong leadership, operational excellence, and a culture that values our people.

At Miller Waste, our people are our greatest strength. We provide a safe workplace, competitive compensation, opportunities for advancement, and the chance to build a long-term career with a company that is trusted by the communities it serves.

Summary:

Miller Waste Systems is seeking a detail-oriented Payroll Administrator with experience processing multi-provincial payroll, ensuring compliance with federal and provincial legislation, and maintaining accurate payroll records. Skilled in calculating employee compensation, deductions, benefits, and garnishments, and preparing T4s, ROEs, and related filings. Strong attention to detail with expertise in payroll reconciliation, reporting, audits, and employee inquiries. Committed to accuracy, confidentiality, and adherence to payroll policies and regulations.

Responsibilities

In the position of Payroll Administrator, your responsibilities will include, but not be limited to:

• Process and administer bi-weekly and salaried payroll for employees across multiple provinces.
• Calculate and process new hires, changes, and payments, ensuring compliance with current government legislation.
• Ensure accurate and timely payroll reporting.
• Compile payroll data, including garnishments, vacation time, benefits, and other appropriate deductions.
• Develop and maintain an accurate payroll records management system.
• Generate reports, reconcile payroll and related accounts, and prepare all government and other remittances and filings (e.g., federal/provincial income tax withholdings, EHT, and WCB remittances).
• Ensure adherence to all payroll procedures, policies, and compliance standards.
• Review payroll records to ensure proper procedures are observed for terminated employees.
• Stay current with payroll regulations, standards, and best practices.
• Accurately process sick payouts, vacation payouts, and other employee entitlements.
• Assist with payroll audits as needed.
• Prepare T4s, T4As, ROEs, T2200s, and other related payroll documents.
• Participate in meetings, providing input and recommendations on payroll matters.
• Respond to inquiries from employees, management, and government agencies regarding payroll-related questions.
• Perform other payroll-related duties as required.

Competencies & Qualifications:

• Formal payroll training and/or significant Canadian payroll experience.
• Minimum 2 years of recent experience performing payroll and benefits administration.
• Recent experience with ADP and/or Ceridian payroll software; Dayforce experience preferred.
• Strong knowledge of legislation, rules, and regulations affecting payroll, including taxation, employment standards, Workers’ Compensation, Employment Insurance, garnishments, and benefits.
• Proficient in HRIS systems and other related software programs.
• Proficient in Microsoft Office, especially Excel.
• Excellent written and verbal communication skills.
• Proven ability to work collaboratively within a team and establish effective working relationships.
• Strong organizational skills; able to plan, prioritize, and meet deadlines under pressure.
• Exceptional attention to detail and strong mathematical aptitude.
• Ability to maintain confidentiality and handle sensitive information.
• Strong work ethic and a positive, team-oriented attitude.

Posting closing date: This posting will remain active until it has been filled.

Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.

We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.

Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 65 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.