Payroll Administrator

SPE - Serruya Private Equity; Markham; On-site; CAD 55,000 - 75,000; Full time

Job summary

Serruya Private Equity in Markham is seeking a Payroll Administrator to manage payroll across multiple Canadian provinces and entities. The ideal candidate has 2–3 years of hands-on Canadian payroll experience and a solid understanding of payroll legislation, deductions, vacation pay, overtime, and employment standards.

You will process biweekly and monthly payroll, maintain records, collaborate with HR and Finance, and support year-end activities.

Qualifications

• 2–3 years of hands-on Canadian payroll experience in a Payroll Administrator role.
• Experience processing multi-provincial Canadian payroll across multiple entities/locations is strongly preferred.
• Experience with payroll/HRIS platforms such as ADP Workforce Now, Dayforce, Payworks or similar systems.
• Strong understanding of Canadian payroll legislation, statutory deductions, vacation pay, overtime, and employment standards.
• Advanced Microsoft Excel skills and ability to work with large volumes of payroll data.
• PCP designation or progress toward completion is an asset.

Responsibilities

• Process biweekly and monthly payroll accurately and within established deadlines.
• Support payroll processing across multiple legal entities, locations, and Canadian provinces.
• Maintain accurate employee payroll records, including hires, terminations, salary changes, leaves, transfers, promotions, and other employment changes.
• Calculate and process overtime, bonuses, commissions, taxable benefits, allowances, deductions, vacation pay, and other payroll adjustments.
• Ensure payroll is processed in accordance with provincial and federal legislation, tax requirements, and employment standards.
• Prepare and review payroll reports, reconciliations, and supporting documentation to identify and resolve discrepancies.
• Process and maintain employee information within payroll and HRIS systems.
• Coordinate with Human Resources, Finance, and operational teams regarding employee changes, benefits, leaves, and payroll matters.
• Respond to employee payroll inquiries and resolve discrepancies in a timely and professional manner.
• Assist with year-end payroll activities, audits, reconciliations, and reporting as required.
• Maintain strict confidentiality when handling sensitive payroll and employee information.
• Support payroll process improvements and related projects as required.

Skills

Excel

Attention to detail

Time management

Communication

Analytics & problem solving

Education

PCP designation

Tools

ADP Workforce Now

Dayforce

Payworks

Job description

About Serruya Private Equity

Serruya Private Equity (SPE) is a multi-portfolio organization with a diverse group of brands across the retail, food service, franchising, and consumer industries, including Yogen Früz, The Body Shop Canada, One Plant, and several others.

Our portfolio operates across multiple provinces and business entities, creating a fast-paced and dynamic environment where accuracy, collaboration, and strong operational support are essential.

Position Overview

We are seeking an experienced, detail-oriented Payroll Administrator to join our team in Markham. This position will support the accurate and timely processing of payroll across multiple companies and Canadian provinces.

The ideal candidate will have 2–3 years of hands-on Canadian payroll experience, including experience processing multi-provincial payroll, along with a strong understanding of Canadian payroll legislation, statutory deductions, taxable benefits, vacation pay, overtime, and employment standards.

Key Responsibilities

• Process biweekly and monthly payroll accurately and within established deadlines.
• Support payroll processing across multiple legal entities, locations, and Canadian provinces.
• Maintain accurate employee payroll records, including new hires, terminations, salary and wage changes, leaves, transfers, promotions, and other employment changes.
• Calculate and process overtime, bonuses, commissions, taxable benefits, allowances, deductions, vacation pay, and other payroll adjustments.
• Ensure payroll is processed in accordance with applicable provincial and federal legislation, tax requirements, and employment standards.
• Prepare and review payroll reports, reconciliations, and supporting documentation to identify and resolve discrepancies.
• Process and maintain employee information within payroll and HRIS systems.
• Coordinate closely with Human Resources, Finance, and operational teams regarding employee changes, benefits, leaves, and payroll matters.
• Respond to employee payroll inquiries and investigate and resolve discrepancies in a timely and professional manner.
• Assist with year-end payroll activities, audits, reconciliations, and reporting as required.
• Maintain strict confidentiality when handling sensitive payroll and employee information.
• Support payroll process improvements and additional payroll-related projects as required.

Qualifications & Experience

• 2–3 years of hands-on Canadian payroll experience in a Payroll Administrator, Payroll Coordinator, or similar position.
• Previous experience processing multi-provincial Canadian payroll is strongly preferred.
• Experience supporting payroll across multiple entities, locations, or business units is considered a strong asset.
• Experience with payroll/HRIS platforms such as ADP Workforce Now, Dayforce, Payworks, or similar systems.
• Strong understanding of Canadian payroll practices, including statutory deductions, taxable benefits, vacation pay, overtime, and other payroll adjustments.
• Working knowledge of applicable federal and provincial payroll legislation and employment standards.
• Strong Microsoft Excel skills and comfort working with payroll reports and large volumes of employee data.
• Payroll Compliance Professional (PCP) designation or progress toward completion is considered an asset.
• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational and time-management skills with the ability to manage multiple payroll deadlines.
• Strong analytical and problem-solving skills with the ability to investigate and resolve payroll discrepancies.
• Excellent written and verbal communication skills.
• Ability to work effectively in a fast-paced, multi-company environment.
• Ability to handle confidential and sensitive employee information with professionalism and discretion.

Commitment to Equity & Accessibility

Serruya Private Equity is an equal opportunity employer committed to diversity, inclusion, and accessibility. Accommodations are available throughout the recruitment process and during employment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.