Payroll Administrator

Homestead Land Holdings Limited; Kingston; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in Kingston, specializing in multi-residential housing, is seeking a Payroll Administrator. The successful candidate will manage payroll cycles, ensure accuracy in employee pay, and maintain compliance with regulations, while thriving in a collaborative environment. Ideal candidates possess strong organizational and communication skills and have a preference for those with relevant payroll experience.

Qualifications

• Payroll Administration experience preferred.
• Ability to process a large volume of transactions.
• Strong written and verbal communication skills.

Responsibilities

• Assist in processing bi-weekly payroll cycles accurately.
• Analyze, calculate, and enter employee timesheets.
• Prepare Records of Employment (ROEs) within legislated timelines.

Skills

Confidentiality

Organizational skills

Time management

Microsoft Office

Communication

Education

Post-secondary program in accounting and payroll

Payroll Compliance Professional (PCP) designation

Tools

UKG software

PDF software

Job description

Job Details

Description

Description:

Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own family members.

This role requires a flexible, detailed oriented individual who thrives in a team environment and has excellent customer service skills. Our Payroll Administrators are responsible for the accurate and timely processing of bi-weekly payroll cycles in conjunction with multiple, simultaneous deadlines, and responding appropriately to enquiries from various external agencies, Human Resources (HR), and management.

Role & Responsibilities

• As part of the payroll team, assist in all activities required to process bi-weekly payroll cycles accurately and efficiently.
• Analyze, calculate, and enter employee timesheets.
• Analyze, calculate, and enter employee extra earnings, overtime, and bonuses as appropriate.
• Run payroll audit reports to ensure accuracy.
• Maintain employee profiles, ensuring they are up to date.
• Ensure payroll documentation is filed accurately in an electronic environment.
• Ensure wage changes are made accurately and in time for affected pay periods.
• Reconcile and prepare remittance for company benefits provider.
• Ensure accurate and timely preparation of CRA, EHT, WSIB calculations and remittances.
• Apply accurate garnishment calculations, taxation of benefits, etc.
• Ensure accurate processing of new hires, Leaves of Absence (LOAs) and terminations.
• Prepare Records of Employment (ROEs) within required legislated timelines for terminated employees.
• Prepare off-cycle payments as required, ensuring accurate calculation of source deductions and benefits.
• Investigate and respond to HR, management and government agency enquiries.
• Prepare T4s and T4As and assist with other year-end logistics.
• Prepare, balance and upload RRSP file to external service provider.
• Prepare T2200s.
• Stay current with payroll regulations, standards, and practices.
• Adhere to all company policies and procedures.
• Provide input to enhance service relationship, process efficiencies and identifies potential compliance issues to the Payroll Lead.
• Other duties, as assigned.
  
  

Qualifications

• Payroll Administration experience preferred.
• Completion of a post-secondary program with an emphasis on accounting and payroll, preferred.
• Enrollment in, or completion of, the Payroll Compliance Professional (PCP) designation preferred.
• Knowledge of government agencies relating to payroll including CRA, WSIB, and EHT.
• Strong computer skills, particularly with Microsoft Office applications and PDF software.
• Experience with UKG software is considered an asset.
• Maintain a high level of confidentiality.
• Good organizational, time management, and prioritizing skills.
• Ability to work well as part of a team.
• Ability to process a large volume of transactions and work in a fast-paced environment.
• Ability to focus on tasks while balancing many different duties and frequent interruptions.
• Ability to work under the pressure of inflexible deadlines.
• Strong written and verbal communication skills.
• Good judgement and decision-making and problem-solving skills.
  
  

A satisfactory reference check and criminal records clearance are required for the position, though the Company will provide any accommodation required by law. We thank all candidates for their interest, however only those being considered will be contacted directly. Accessibility accommodations are available for all parts of the recruitment and selection process. Please make needs known in advance.