Payroll & Accounting Specialist

Payroll & Accounting Specialist

Our client, a well-established non-profit organization, is seeking a detail-oriented Payroll & Accounting Specialist to manage payroll operations using Paycom and support general accounting tasks. This role is ideal for a professional who thrives in a mission-driven environment and brings both payroll and accounting expertise to the table.

Key Responsibilities:

Payroll Administration:

• Process bi-weekly or monthly payroll using Paycom, ensuring accuracy and timeliness.

• Maintain employee records related to compensation, deductions, and benefits.

• Ensure compliance with all federal, state, and local payroll tax regulations.

• Prepare and submit payroll-related filings including W-2s, 941s, and related tax documents.

• Serve as the primary point of contact for Paycom system issues, updates, and process improvements.

Accounting Support:

• Assist with accounts payable and receivable, including vendor invoice processing and customer billing.

• Conduct bank reconciliations and ensure accuracy in general ledger transactions.

• Prepare and post journal entries and support month-end and year-end close processes.

• Assist with the preparation of budgets, internal financial reports, and supporting documentation for external audits.

• Process employee reimbursements and corporate credit card reconciliations.

Cross-Department Collaboration:

• Coordinate with HR for payroll and benefits alignment.

• Support program and grant teams with budget tracking and reporting.

• Respond to internal payroll and finance inquiries in a timely and professional manner.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.