Pay Clerk - Census Western Region

Treasury Board of Canada Secretariat; Edmonton; On-site; CAD 57,000 - 62,000; Full time

Job summary

A government agency in Canada is seeking a Pay Clerk for the Census Western Region in Edmonton. The successful candidate will manage payroll records, verify claims, and address employee inquiries. Candidates must have completed two years of secondary school and have experience in administrative support. The role offers a salary range of $57,217 to $61,761 and serves a diverse workforce. The closing date for applications is December 31, 2025.

Qualifications

• Must demonstrate experience in providing general administrative support.
• Experience in performing basic computer functions is essential.

Responsibilities

• Compile and maintain records of pay activities.
• Review and verify employees’ pay claims.
• Respond to employee inquiries regarding pay issues.
• Issue Records of Employment.

Skills

General administrative support

Computer functions (emails, documents)

Education

Two years of secondary school

Job description

Overview

Pay Clerk - Census Western Region

Reference number: STC25J-182122-000004

Selection process number: 25-STC-EA-EDM-753-253 Statistics Canada

Location: Edmonton, Alberta

CR-04

Acting, Assignment, Deployment, Secondment, Specified period

Salary: $57,217 to $61,761

Closing date: 31 December 2025 - 23:59, Pacific Time

For further information on the organization, please visit

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Who can apply

Canadian citizens or permanent residents residing within a 125 km radius of Edmonton (Alberta). If there are an insufficient number of applicants, applicants outside the radius residing in British Columbia, Alberta, Saskatchewan, Manitoba, the Northwest Territories and Yukon will be considered.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need accommodation during any phase of the evaluation process, please use the contact information below to request specialized accommodation. All information related to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

When required, assessment accommodation measures or adjustments are available at every stage of the process. They aim to remove barriers to a fair assessment while preserving the qualifications being assessed. Accommodations may involve changes to an assessment procedure, format or content without altering the required qualification or proficiency level.

For additional information regarding assessment accommodation, please consult :

You must complete the assessment independently without external help, including unauthorized internet resources or AI tools (e.g., Copilot, ChatGPT or any other form of AI). You may be asked to explain or elaborate on your answers in a follow-up interview. Any violation may be investigated and could result in rejection of your application.

• By submitting this job application, I acknowledge that I have read, understood and accept the integrity terms outlined above. I certify that I have disclosed any use of AI and identified the AI-generated content and its source. I understand the potential consequences of not meeting these requirements may affect my application.

Duties

• Compiles, maintains and updates records of pay activities in the pay system and generates pay reports.
• Reviews, verifies and inputs employees’ pay claims in the pay system.
• Responds to written and telephone inquiries from employees in consultation with supervisors.
• Issues Records of Employment.

Work environment

Statistics Canada is dedicated to an inclusive work environment where employees are treated equitably and reflect the Canadian population we serve. We are a competent, engaged and productive workforce. We embrace new ways of working and encourage a diversity of talent to help fulfill Statistics Canada’s mandate to the highest standards.

Statistics Canada conducts the Census of Population to develop a statistical portrait of Canada and Canadians on one specific day. The census provides information about people and housing units in Canada by their demographic, social and economic characteristics. It informs federal and provincial measures and supports planning, administration, policy development and evaluation for governments at all levels, as well as data users in the private sector.

Intent of the process

The intent is to staff full-time specified period positions in the Western Region and Northern Territories. The pool of qualified candidates established from this process may be used to staff similar positions for the 2026 Census.

The first step of this staffing process will begin in October 2025 with the screening phase. Other assessment processes may be conducted if vacancies arise.

Positions to be filled: 33

Information you must provide

Your résumé.

Contact information for 2 references.

Essential qualifications

To be considered, you must clearly demonstrate how you meet the following:

EDUCATION

Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

ESSENTIAL EXPERIENCE

EXP1 Experience in providing general administrative support services in a physical or virtual office environment.

EXP2 Experience in performing computer functions (e.g., sending/receiving emails, using word processing, spreadsheets, presentation programs, creating virtual meeting invites, etc.).

Assessment information

The following will be assessed later as needed (essential for the job):

English essential

C1 – Demonstrating integrity and respect

C2 – Thinking things through

C3 – Working effectively with others

C4 – Showing initiative and being action oriented

C5 – Effective oral and written communication

The following may be applied/assessed later (may be needed for the job):

ASSET EXPERIENCE

Experience working on a previous census of population.

Processing payroll transactions or pay services

Experience working in a government environment

Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women

Operational requirements

• Availability and willingness to travel occasionally according to operational needs.
• Availability and willingness to work overtime according to operational needs.

Conditions of employment

• Reliability status
• Have a private and secure office space at your place of residence for confidential phone calls.
• Have reliable internet access at your place of residence.
• This position will require you to work on-site at the closest Census administrative hub to your home, on a rotational basis, as per operational requirements.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

A random selection and/or top-down selection may be used at any moment to manage the number of candidates; a volume management strategy may be used at any point during the process to determine the number of candidates to be further considered.

Your résumé will be used to validate the experience described in your PSRS screening questionnaire and will not be used as the sole source for candidate screening. You will not be solicited for incomplete information.

A written exam will be administered.

An interview may be administered.

Persons are entitled to participate in the appointment process in the official language of their choice (English or French).

Successful candidates must meet and maintain the Conditions of Employment throughout their employment.

Some appointments will be made under the Statistics Canada Census and Survey Related Term Employment Exclusion Approval Order (EAO) and Regulations. Those appointed under the EAO will be subject to the Public Service Employment Act with some exceptions:

• You will not be eligible for internal appointment processes or deployments, except for acting appointments and deployments to positions excluded by the EAO.
• You will not be eligible for indeterminate status as a result of employment in the Census program; time spent as an excluded employee will not count towards the three-year term to indeterminate conversion.
• You will be entitled to seven days’ notice if rejected on probation.
• You will be entitled to seven days’ notice when employment ends if services are no longer required due to lack of work, census cycle end, or transfer of work.

Depending on staffing requirements, for current or future vacancies, any or all of the asset qualifications, operational requirements, and organizational needs may be applied at staffing time. Candidates may be contacted and assessed against these criteria at any time during this process.

How to apply

All information obtained throughout the selection process (from application to closing) may be used to evaluate candidates, including their ability to communicate effectively in writing.

When submitting an application, candidates must answer screening questions and clearly demonstrate how they meet the education and experience criteria listed in the Essential Qualifications and Asset Qualifications. Do not rely on generic statements; provide concrete examples. The content of your responses will be used to validate information in your résumé/ CV.

A recommended approach is to use the STAR model:

S – Situation: Describe the situation with relevant details.

T – Task: Describe what needed to be done.

A – Actions: Describe actions taken and why.

R – Results: Describe outcomes and learnings.

Applicants may participate in the process in either English or French.