Patient Service Clerk, Ambulatory Care – Permanent Casual

Children’s Hospital of Eastern Ontario; Ottawa; Sur place; CAD 35 000 - 43 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Comprehensive benefits

Relocation reimbursement

Résumé du poste

CHEO in Ottawa seeks a Patient Service Clerk to schedule patient appointments, register patients, prepare charts, verify billing slips, and maintain inventory. The role uses Epic Cadence and related Epic modules to manage referrals, patient lists and clinic workflows, ensuring timely processes and customer-focused care.

The position requires a high school diploma, about 6 months of related clerical experience, and bilingual English/French abilities.

Qualifications

• High school diploma required.
• Approximately 6 months of related clerical/clinical experience.
• Proficiency with Epic, Sunrise and Outlook software.
• Experience with Epic Ambulatory and Cadence (Epic) is preferred.
• Experience in patient registration and referrals management.
• Experience with Epic referrals, order workqueues and patient checkouts.
• Strong communication and customer service skills; bilingual English/French.
• Criminal Record Check required.

Responsabilités

• Register patients and schedule appointments using Epic Cadence.
• Input referrals and manage triage and naming conventions.
• Schedule patients, reminders, and interpreters as needed.
• Check in/out patients; collect payments and update records.
• Monitor workqueues and recalls; coordinate with clinical staff.
• Handle inquiries via phone; route to physicians and teams.
• Maintain clinic supply inventory and filing; support clerical tasks.
• Assist with orientation of volunteers and staff; adhere to policies.

Connaissances

Communication skills

Bilingual English/French

Prioritization

Adaptability

Customer service

Criminal Record Check

Formation

Secondary School Graduation Diploma

Outils

Epic

Cadence (Epic)

Sunrise

Outlook

Description du poste

Compensation Pay Range: $25.26-$31.04

Job Description

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land. CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system. Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world‑class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health‑care employer by Forbes in 2024 and 2025 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

POSITION SUMMARY

The Patient Service Clerk schedules patient appointments and registers patients; prepares patient charts; maintains patient lists; verifies billing slips; maintains inventory and performs other clerical tasks.

MAIN RESPONSIBILITIES

• Patient Registration: Create new patient profiles in EPIC Patient registration in Cadence (Epic Hyperspace) in accordance to registration standards
• Referral Management: Input electronic referrals in Epic Referral Management and update referrals according to triage Scan referrals into Epic with appropriate naming convention
• Patient Scheduling: Schedule new patients from workqueues according to priority and wait times. Schedule return patients from recall list and follow-up workqueues according to required follow-up date Schedule interpreters for families as required
• Clinic check‑ins: Greet patient and parent(s). Verify demographic information in accordance to registration procedures. Interpret MOH Eligibility and make updates in patient record accordingly Collect self‑pay payment and complete Fee For Service form Collect fees as required Clinic check‑outs Complete check‑outs and schedule follow up appointments or put patients on recall lists/ workqueues
• Monitoring patient lists and workqueues: Monitor all workqueues and recall lists associated within primary area of work to ensure quality and advise supervisor of outliers and changes to the waitlist In consultation with clinical staff , implement visit cancellation and rebooking, Patient and family centered care
• Receive incoming telephone calls and respond to patient inquiries. Contact clinic physicians, nurses and allied health team members as appropriate to manage inquiries. Communication with clinical team through Inbasket Telephone communication and telephone messaging within CHEO established policies/procedures Telephone pre‑visit screening for infection control Utilize Epic to notify clinicians of patient arrival Appointment confirmation and follow‑up from automated system Patient/family direction and public relation Direct patients/families to a designated location within the hospital
• Supporting clinic operations: Request patient files from medical records, as appropriate. Ensure that progress notes and sheets are available and stamped with the right date, where required. Pick up patient charts in medical records on a daily basis, where required. Ensure that all charts are available and request missing ones. Maintain an inventory of stock. Maintain filing. Ensure orders with notes are filed. Locate old charts as appropriate. Maintenance and ordering of clinic supplies. Facilitation of clerical duties related to equipment repairs including filling of special form and taking the equipment to the appropriate location Retrieve labels for specimens.
• Training and Orientation: Orientation of volunteers Orientation of clerical staff to clinics and on Epic Adherence to policies, procedures and standards Perform work in accordance with the provisions of the Occupational Health and Safety Act and Regulations and all CHEO corporate/departmental policies and procedures related to Occupational Health and Safety. Perform work in accordance to CHEO privacy and confidentiality policies Perform work in accordance to Epic training and documented standards Attend staff meetings when scheduling allows and review circulated minutes Perform other related duties as assigned by supervisor.

QUALIFICATIONS

• Secondary School Graduation Diploma (Essential)
• Approximately 6 months of related experience (Essential)
• Knowledge of computer software (Epic, Sunrise, Outlook,) (Essential)
• Experience working in a clinical environment live on Epic Ambulatory (Preferred)
• Experience in patient registration using Cadence (Epic) Preferred)
• Experience in creating, editing, scanning and scheduling referrals (Preferred)
• Experience in managing order workqueues (Preferred)
• Experience in patient check outs including follow ups and recall management (Preferred)
• Experience using inbasket communication in Epic (Preferred)
• Ability to ensure timely completion of tasks by adjusting priorities as required (Essential)
• Ability to adapt to changes to meet organizational requirements (Essential)
• Communicate effectively and concisely, both orally and in writing (Essential)
• Deal effectively with internal and external customers (Essential)
• Bilingualism (English/French) (Essential)
• Criminal Record Check (Essential)

Benefits and Perks

competitive salary and comprehensive benefits package unique culture that fosters dedication, communication, respect and teamwork place where your opinions will be respected, contributions valued and your initiatives rewarded family‑friendly environment that supports you and your own family, as well as the children, youth and families we serve chance to grow - personally and professionally - through our comprehensive orientation program and on‑the‑job learning support for continued education and learning potential for a relocation reimbursement benefit truly unique work environment

Eligibility and Equal Opportunity

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier‑free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Accommodation

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [e-mail]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Union Representation

You will be represented by the Laborers International Union of North America (LiUNA). Effective March 29, 2021, CHEO will conduct a more comprehensive pre‑screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested. Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.