Patient Flow Navigator

Halton Healthcare; Oakville; On-site; CAD 73,000 - 90,000; Part time

Job summary

Halton Healthcare is seeking a part-time Patient Flow Coordinator to support bed allocation and patient movement across Oakville, Milton, and Georgetown sites. You will coordinate admissions, discharges and transfers, chair bed meetings, and act as a liaison to ensure timely placements.

The role requires RN licensing in Ontario, 3–5 years in patient flow leadership, and proficiency with Meditech, EDDIS and Visibility. Flexible shifts and a collaborative team environment are offered.

Qualifications

• Licensed RN in good standing with the Ontario College of Nurses (ONA)
• 3–5 years of progressive work experience in patient flow/leadership in acute care
• Proficiency with Meditech, EDDIS and Visibility systems

Responsibilities

• Coordinate admissions, discharges and transfers using Halton Healthcare flow tools and unit status
• Chair daily bed meetings with CRNs, Managers, Infection Control and Staffing Resources
• Facilitate patient flow to maximize throughput and appropriate bed placement
• Act as liaison between units for timely and appropriate patient placement
• Assess risk and support patient acuity while considering overall hospital needs
• Track patient flow performance metrics
• Collaborate with unit staff to remove barriers to patient flow
• Develop partnerships with health care team members
• Track use of over census beds with tracking tools
• Coordinate with Decision Support, Manager and Director of Patient Flow on identified metrics
• Support repatriations and inter-facility transfers, including weekend coordination
• Recommend changes to current practice to improve quality and efficiency

Skills

Patient flow leadership

Healthcare operations

Collaboration and negotiation

Education

Registered Nurse – Ontario

Tools

Meditech

EDDIS

Visibility

Job description

• FTE: Must provide availability of a 0.10 FTE
• Union Status: ONA
• Shift Schedule (Hours are subject to change based on operational needs): Monday to Sunday - Various rotating 8 and 12 hours shifts
• Employment Status: Casual
• Site Location: Multi-Site (Oakville, Milton, Georgetown)

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

As part of the Patient Flow Team, will implement system wide initiatives to facilitate the ease of patient movement through the hospital system. Working collaboratively with all teams, you will identify and resolve barriers to ensure effective flow of patients. This is a non unit producing position with administrative bed allocation responsibilities and authority to determine all bed assignments.

• Provide co-ordination and supervision of patient admissions, discharges and transfers utilizing Halton Healthcare flow and access tools, standards, protocols and current awareness of each units status within the hospital
• Chair daily bed meetings with the CRNs, Managers, Infection Control, Staffing Resource Team and Diagnostics.
• Facilitate the flow of patients to maximize patient throughput and ensure placement of patients in the right bed at the right time through appropriate bed allocation
• Act as a liaison between units to ensure smooth, timely and appropriate placement of admitted patients
• Ability to assess risk and support patient acuity, while considering the global needs of all patients and hospital programs
• Identify and track various Patient Flow performance metrics
• Understand demand and capacity principles and processes and works in partnership with unit staff to identify/remove barriers to help resolve challenging situations
• Develop and maintain strong, effective partnerships with all members of the health care team
• Responsibility for tracking use of over census beds using developed tracking tool
• Work in conjunction with Decision Support, Manager of Patient Flow and Director of Patient Flow to track identified metrics
• Contribute to the overall goal of timelypatient transfer requests include life or limb Criticall, repatriations, inter-facility transfers and compassionate requests. Responsibilities include contacting external facilities in order to follow up on existing incoming/outgoing repatriations/bed offers, and to initiate/coordinate new repatriation requests, particularly on weekends.
• Assess and make recommendations for changes in current practice as per Halton Healthcare focus on continuous quality improvement

Qualifications

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

• Current member in good standing with theOntario College of Nurses
• A minimum of 3-5 years progressive work experience in a patient flow/leadership role in a acute care health care setting
• Proficiency with Meditech Electronic Documentation System, EDDIS and Visibility required
• In-depth knowledge of individual sites and multi-site organizational processes required
• Demonstrated experience in the development and implementation of best practice initiatives
• Proven ability to develop and maintain effective working relationships with multiple partners
• Proven ability to effectively influence change in a complex multi‑site healthcare environment
• Ability to listen, engage, collaborate, negotiate, facilitate and entertain creative solutions in order to enhance patient flow organizationally
• Identifies pre-gridlock situations and utilizes the Surge Policy to support the identification of an appropriate strategy and plan of action to prevent or deal with gridlock
• Excellent organizational, interpersonal and problem solving skills
• Ability to cultivate positive working relationships with internal and external stakeholders
• Ability to think critically and respond to a rapidly‑changing environment with competing demands. Maintains a level of fluidity or flexibility to be able to deal with new information and/or unplanned situations
• Ability to manage high job demands in a fast‑paced environment and be self‑directed
• Must be physically able to round on units on a regular basis to assist in removing barriers to timely patient transfers. This may include engaging with appropriate physicians and health team members to help alleviate patient flow barriers/pressures
• Optimize resource utilization (including staffing resources) within the organization, re‑organizing staff where appropriate to ensure safe and efficient workflow
• Satisfactoryemployment and attendance record

Additional Information

2 Positions

Hours:Monday to Sunday; various rotating 8 and 12 hour shifts, (Hours are subject to change based on operational needs)

Salary: $52.660 to $65.230 per hour

Date Posted:November 3, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre‑employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.