Patient Flow Manager

Humber River Health; Toronto; On-site; CAD 119,000 - 144,000; Part time

Job summary

Humber River Health in Toronto is seeking a dynamic, evidenced-based Patient Flow Manager for the Wilson Site. This part-time role focuses on coordinating admissions, transfers and discharges to optimize bed utilization and clinical resource allocation in a 24/7 operation.

The position reports to the Program Director, Mental Health & Addictions, and requires 12-hour rotating shifts including days, nights, weekends, and holidays. Strong leadership and analytical skills are essential.

Qualifications

• Current registration and membership in good standing with the College of Nurses of Ontario (CNO)
• A Baccalaureate Degree in Nursing is required
• Membership with the Registered Nurses Association of Ontario (RNAO)
• Master’s in Nursing, Health Science or related field is preferred; candidates actively pursuing their master’s will be considered
• Minimum of five years clinical experience and a minimum of three years leadership experience in an acute care setting
• Exceptional analytical and information-seeking skills for decision-making and strategic planning
• Ability to work with a diverse stakeholder group and coach clinical areas on change initiatives
• Self-directed, courageous, and highly motivated with excellent interpersonal and communication skills
• Experience managing competing demands in a fast-paced, multi-site, multi-disciplinary health care environment
• Proven risk management strategies
• Understanding of equity, diversity, and inclusion principles as they relate to health practices is an asset

Responsibilities

• Perform Patient Flow Manager responsibilities in the Emergency Department and Corporate Patient Flow, and provide patient quality of care support as a Clinical Expediter
• Coordinate patient flow from internal and external admissions, transfers, and discharges to ensure appropriate services
• Monitor and support timely patient care through analytics related to deterioration, seniors care, sepsis, and clinical risk issues
• Coordinate and redeploy staff in the ED and across the hospital to achieve appropriate skill mix
• Identify process improvements to reduce patient length of stay
• Prepare reports to inform management and administrative teams of patient activity and bed utilization
• Manage after-hours clinical services and act as night manager for clinical activity areas
• Identify clinical concerns to managers for action
• Facilitate patient flow with focus on clinical activities
• Expedite, prioritize, synchronize and mediate clinical issues
• Review real-time clinical indicators for delays
• Track discharge-related workflow activities
• Track conditional discharge orders in collaboration with MI Coordinator
• Track and prioritize allied health and physician consults
• Review indicators for patients on clinical pathways
• Review/approve observer requests after hours
• Approve overtime and agency use after hours

Skills

CNO registration

Baccalaureate degree in Nursing

RNAO membership

Master's degree preferred

5 years clinical experience

3 years leadership experience

Analytical skills

Communication skills

Equity, diversity & inclusion

Education

Baccalaureate Degree in Nursing

Master’s in Nursing or related field

Job description

Humber River Health. Lighting New Ways In Healthcare.

Since opening our doors in 2015 as North America’s first fully digital hospital, we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy. At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care!

Humber River Health, located at our Wilson site, a state-of-the-art, fully digital facility, is seeking a dynamic, evidenced-based Patient Flow Manager. This experienced individual will coordinate and facilitate the seamless flow of internal and external patient admissions, transfers, and discharges that ensure “the right patient is placed in the right bed at the right time”, and maximize the utilization and allocation of patient beds and clinical resources within our 24/7/365 clinical operation.

Employment Status: Part-time

Reporting Relationship: Program Director, Mental Health & Addictions

Location: Humber River Health, Wilson Site

Hours of work: Must be available for 12 hours rotating shifts on days, nights, weekends and/or statutory holidays - subject to change as per Management Rights

Employee group: Management

Salary Range: $118,526.85 - $144,204.45

Position Responsibilities

• Perform Patient Flow Manager responsibilities in the Emergency Department, Corporate Patient Flow, and provide patient quality of care support as a Clinical Expediter
• Coordinate patient flow from internal and external patient admissions, transfers, and discharges to ensure all patients are admitted and referred to the most appropriate services for their clinical needs, and resolve patient flow issues as they arise.
• Monitor, elevate and support timely patient care and quality through oversight of wall of analytics data related to patient deterioration, seniors care, sepsis, and other clinical risk issues
• Coordinate and redeploy staff in the ED and across the hospital to achieve appropriate skill mix based on patient safety, departmental coverage needs, and associated risks.
• Collaborate with Emergency Department and Inpatient Managers to identify process improvement strategies to improve the current system and reduce patient length of stay (LOS).
• Define and prepare reports to inform management, physician chiefs, and administrative team of patient activity and bed utilization to manage surges in patient volumes.
• Manage after-hours clinical services to act as night manager and primary crisis contact for all clinical activity areas in hospital (e.g. developing discharge plans, resolving family conflicts, emergency codes, incident management).
• Identify and communicate clinical concerns or systems issues that occurred during evening or weekends to managers for action.
• Facilitate and elevate in order to complete patient flow with a focus on clinical activities.
• Expedite, prioritize, synchronize and mediate clinical issues, barriers.
• Review and respond, in real time, to clinical indicators for patient care delays.
• Track, prioritize and facilitate key discharge related workflow activities.
• Track and elevate conditional discharge orders (MI, Lab, etc.) in collaboration with the MI Coordinator
• Track and prioritize allied health and physician consults.
• Review and respond to clinical indicators for patients falling off clinical pathways.
• Define and prepare reports to inform management, physician chiefs, and administrative team of patient activity and bed utilization to manage surges in patient volumes
• Review/Approve Observer requests requiring Patient Flow Manager’s approval after hours
• Approve overtime, agency use after hours

Qualifications

• Current registration and membership in good standing with the College of Nurses of Ontario (CNO)
• A Baccalaureate Degree in Nursing required
• Membership with the Registered Nurses Association of Ontario (RNAO)
• Master’s in Nursing, Health Science or related field is preferred. Candidates who are actively pursing their master’s will be considered.
• Minimum of five years clinical experience and a minimum of three years leadership experience in an acute care setting.
• Exceptional analytical and information-seeking skills that contribute to effective decision-making and strategic planning and execution of action plans that deliver results and motivate individuals for greater performance excellence
• Ability to work with a diverse stakeholder group with demonstrated facilitating and coaching clinical areas on change initiatives
• Self-directed, courageous, and highly motivated with excellent interpersonal and communication skills
• Experience managing competing demands in a fast-paced, multi-site, multi-disciplinary health care environment
• Proven risk management strategies
• An understanding of equity, diversity, and inclusion principles as they relate to health practices is an asset. Humber River Health values lived and learned experiences in addressing systemic barriers and advancing inclusive practices.

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows with our unwavering commitment to Staff, Physician and Volunteer engagement. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.

Humber River Health is committed to creating an inclusive, equitable and accessible workplace that reflects the diversity of our communities. Guided by our strategic direction to embed equity, diversity and inclusion in everything we do – and to address systemic barriers – we foster a culture where everyone feels respected, valued and empowered to contribute.

We welcome applications from individuals of all equity-deserving groups, including Indigenous peoples, racialized communities, persons living with disabilities, women, 2SLGBTQ+ individuals and seniors. We recognize that diverse identities and perspectives strengthen our ability to deliver safe, innovative and compassionate care.

As an equal opportunity employer, Humber River Health complies with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, disability, or any other protected ground.

Accommodations are available throughout the recruitment process and employment. Please contact our recruitment team to discuss your needs confidentially.

This position is being posted in response to an existing vacancy at Humber River Health.