Patient Access Rep I - FT - Day - Patient Access Services Hamilton NJ

Capital Health (US); Hamilton; On-site; CAD 38,000 - 47,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision Plan

Flexible Spending Account

Retirement Savings Plan

Paid Time-Off Program

Employee Assistance Program

Commuter Parking

Job summary

Capital Health in Hamilton, Ontario, seeks a dedicated Registration Specialist to ensure accurate patient registration, eligibility checks, and smooth claims processing in a fast-paced healthcare setting.

The role requires at least a high school diploma and one year of healthcare or customer service experience, with strong communication skills and basic computer literacy. This full-time position offers comprehensive benefits and stable schedules.

Qualifications

• High school diploma or equivalent is required.
• One year experience in healthcare setting or customer service preferred.
• Medical terminology and medical insurance knowledge is preferred.
• Strong customer service and communication skills are essential.

Responsibilities

• Follows all payor requirements for insurance plans and verifies eligibility/coverage.
• Obtains accurate demographic, diagnosis, authorizations/referrals and insurance information during registration.
• Demonstrates service excellence by assisting patients with respect in a friendly manner.
• Collaborates with departments, physicians and staff to obtain essential registration information.
• Ensures compliance with Medicare guidelines, collects co-pays, and handles pre-certifications as required.
• Records patient information and ensures charts are complete and properly scanned into the EMR.
• Verifies relationship of primary care, referring, and attending physicians.
• Utilizes Insurance Card Database and verification guidelines.

Skills

Customer service

Verbal communication

Written communication

Interpersonal skills

Basic computer skills

Education

High school diploma or equivalency

Job description

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a dynamic health care resource accredited by the DNV that includes two hospitals, an outpatient center, satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group is made up of more than 600 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

The listed pay range or pay rate reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Pay Range

$18.21 - $22.74

Scheduled Weekly Hours

40

Position Overview

SUMMARY (Basic Purpose of the Job)

Registers patients accurately, efficiently and professionally to ensure database integrity and facilitate claims processing. Applies financial screening guidelines to ensure collectable accounts. Utilizes standards, guidelines, and written procedures for performing registration functions.

Minimum Requirements

Education: High school diploma or equivalency.

Experience: One year experience in healthcare setting or customer service. Medical terminology and medical insurance knowledge preferred.

Knowledge and Skills: Strong customer service skills. Excellent verbal and written Communication skills. Strong interpersonal skills.

Special Training: Basic computer skills.

Mental, Behavioral and Emotional Abilities: Ability to work independently and as a team. Maintains composure in high pressure or fast-paced environment.

Usual Work Day: 8 Hours

Essential Functions

• Follows all payor requirements for both in/out of network insurance plans and identifies needs for referrals and precertification either electronically or by telephone according to department procedures and guidelines. Performs verification of benefits on all patient encounters. Audits chart for accuracy.
• Follows computer system, internet-based third-party insurance applications, department operational procedures and departmental training guidelines to obtain accurate demographic, diagnosis, authorizations/referrals and insurance information on each registration.
• Demonstrates service excellence by professionally assisting patients and customers with the utmost respect in a friendly caring manner.
• Works collaboratively with other departments, physicians and physician office staff to obtain essential registration information such as insurance authorization, referrals, diagnosis, and scripts, to secure financial reimbursement and customer/patient satisfaction
• Complies with department procedures and regulatory guidelines for Medicare Secondary Payer, Medicare Medical Necessity Regulations, Collection of co-pay, Advance Beneficiary Notice, Advance Directives, and Patients’ Rights.
• Registers established goal of minimum required patients per employee shift as measured by productivity reports. Correctly identifies a patient according to policy, completes all patient registration types by collecting and entering accurate patient demographics, physician information, insurance information and valid registration specific codes.
• Obtains all necessary signatures. Assures insurance information is verified, and authorization is obtained if not done prior to service, essential registration forms are scanned into Electronic Medical Record, and chart follow up is performed as needed.
• Ascertains and records appropriately the difference between primary care physician, referring physician and attending physician.
• Displays comprehension of identifying participating CH insurance plans and ability to identify nonparticipating plans.
• Utilizes Insurance Card Database and/or Insurance Verification guidelines.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequent physical demands include: Sitting , Standing , Walking , Wrist position deviation , Pinching/fine motor activities , Keyboard use/repetitive motion
• Occasional physical demands include: Climbing (e.g., stairs or ladders) , Carry objects , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Squat/kneel/crawl
• Continuous physical demands include: Talk or Hear
• Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.
• Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Accurate Depth Perception, Accurate Hearing
• Anticipated Occupational Exposure Risks Include the following: Bloodborne Pathogens , Airborne Communicable Disease , Extreme Noise Levels , Dust/Particulate Matter
• Follows Financial Screening and Self Pay Procedure with regards to referrals for Medicaid and Charity Care.
• Attends all mandatory department meetings.
• Supports and participates in department performance improvement initiatives.
• Performs other duties as needed.

This Position Is Eligible For The Following Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA)
• Healthcare FSA
• Dependent Care FSA
• Retirement Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance
• Disability Benefits – Long Term Disability (LTD)
• Disability Benefits – Short Term Disability (STD)
• Employee Assistance Program
• Commuter Transit
• Commuter Parking
• Supplemental Life Insurance
• Voluntary Life Spouse
• Voluntary Life Employee
• Voluntary Life Child
• Voluntary Legal Services
• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance
• Voluntary Identity Theft Insurance
• Voluntary Pet Insurance
• Paid Time-Off Program

The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and/or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and/or incentive eligibility are determined by role and level.

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.