PASS 319 – Human Resources Information System Officer (HRIS)

Hamilton-Wentworth Catholic District School Board; Hamilton; On-site; CAD 77,000 - 97,000; Full time

Job summary

A public educational institution in Hamilton is seeking an experienced HRIS Officer to manage HR/Payroll systems. The role includes administering software, ensuring data accuracy, and collaborating on system improvements. Applicants should have a Bachelor's degree in a related field and at least three years of relevant experience. Competitive salary range is $77,638 - $96,956, and a strong commitment to equity is emphasized.

Qualifications

• Minimum three years in a related field.
• Five years of additional experience in an educational or unionized environment is preferred.
• CHRL designation or working towards certification is considered an asset.

Responsibilities

• Administer and maintain HR/Payroll software systems.
• Provide daily functional and technical support for HRIS modules.
• Develop and run SQL queries for data extraction and reporting.
• Identify opportunities for HR process automation and system optimization.

Skills

Advanced proficiency in Microsoft Office

Strong communication skills

Analytical skills

Problem-solving skills

Knowledge of hiring practices

Education

Bachelor's degree in Human Resources, Information Systems, Business Administration or Computer Science

Post-secondary diploma or certificate in a related field

Job description

Overview

Career Opportunity PASS 319 – Human Resources Information System Officer (HRIS)

Posted September 26, 2025. Internal/External. Date of appointment: As soon as possible.

Reporting to: Human Resources Manager, Payroll/Benefits/System Administration.

Description

Administer and maintain HR/Payroll software systems, including but not limited to ISYS, Parklane, Absence Management System, and the Employee Self-Serve (ESS) Portal. Ensure data accuracy and the effective functioning of all HR and Payroll information systems. Provide support for data queries, report generation, and related analytics across HR and Payroll departments. Collaborate with software vendors to coordinate system updates, upgrades, and modifications. Deliver user support and training to ensure effective use of HR/Payroll systems and tools.

This role is accountable for maintaining the security of all HR/Payroll systems by implementing and monitoring security controls, mitigating risks, and ensuring compliance with organizational and regulatory requirements. The incumbent will serve as the subject matter expert for all HR/Payroll systems, providing leadership during upgrades, new system implementations, and process improvement initiatives.

Responsibilities

HRIS System Administration & Support

• Serve as the subject matter expert for HRIS modules, including setup, access security, configuration, and troubleshooting.
• Provide daily functional and technical support for ISYS, ATE, Parklane, M-Val and other integrated HR systems.
• Support HR staff and administrators in data verification, system use, and process consistency.
• Set up and maintain grids, job and assignment records, seniority updates, and organizational roles in the Board's HRIS platform, ensuring all models are properly defined for all employee groups.
• Implement and maintain core system changes across Board platforms.
• Responsible for the annual absence rollover and allocation of all employees of the Board.
• Provide the payroll file for each pay period.
• HR Officer extracts all payroll entries from the HR system and provides a pay-pending file to payroll for processing.

Data Management & Reporting

• Develop and run SQL queries to extract, analyze, and report HR and employee data.
• Maintain accurate and up-to-date data across all HRIS platforms.
• Manage HR data processes such as vacation and sick leave allocation, staffing, performance appraisals, and mass updates.
• Collaborate with the Payroll department to align HRIS data with payroll requirements (e.g., pay periods, percentages, models, and service days).
• Prepare and generate custom reports for HR, Payroll, Finance, Senior Leadership, the Ministry of Education (ONSIS), OCSTA, and monthly Board reports.
• Administer and track employee evaluations using relevant software systems.
• Support teacher evaluations in relation to the software platform.

Process Improvement & Strategic Support

• Identify opportunities for HR process automation, system optimization, and workflow improvements.
• Work with ICT to resolve system issues, implement patches, manage upgrades, and develop custom interfaces and queries.
• Participate in HRIS-related projects, system enhancements, and strategic initiatives aligned with HR and organizational goals.
• Collaborate with the Board\'s Education Partners to ensure HRIS functionality meets business and regulatory requirements.

Training, Documentation & Education Partner Communication

• Create and maintain clear documentation including user guides, process manuals, and system workflows.
• Provide training and ongoing support to end users across HR, school administration, and other departments.
• Effectively communicate with both technical and non-technical Education Partners to ensure understanding and proper system use.
• Some travel required.

All of the above requires alignment and compliance with Collective Agreements and Terms and Conditions for all employee groups. Other duties as assigned.

Qualifications

• Minimum post-secondary diploma or certificate in a related field.
• Minimum Bachelor\'s degree in Human Resources, Information Systems/Technology, Business Administration or Computer Science.
• Minimum three years in a related field.
• Five years with additional experience within an educational or unionized environment is preferred.
• CHRL designation or working towards certification considered an asset.

Skills

• Advanced proficiency in Microsoft Office.
• Expertise in HR policies and procedures.
• Strong knowledge of hiring practices.
• Strong communication skills (written and verbal).
• Strong analytical and problem-solving skills; ability to gather, interpret, and analyze data for decision making.
• Troubleshooting system or data integrity issues.
• Root cause analysis and proactive resolution planning.
• Strategic thinking and organizational and diagnostic skills.
• Ability to align system usage and processes.

Location

Father Kennedy Catholic Education Centre – 90 Mulberry St., Hamilton ON L8N 3R9

Salary

Professional Administrative Support Staff PASS 6 - ($77,638 - $96,956)

Application Deadline

Last date for consideration: Friday October 10, 2025 @ 4:00 pm

Applicants shall submit a resume and cover letter. Please include the full posting title within the subject line. The resume must include two Professional References and an authorization to contact references. Only applicants eligible for an interview will be contacted.

About HWCDSB

Education: Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) promote Catholic education. We are committed to equity and inclusion in recruitment and hiring. We actively encourage applications from groups facing barriers to equity. HWCDSB is an equal opportunity employer and will provide accommodations during the hiring process upon request.