PASS 318 – Recruitment and Staffing Officer (Teaching Services)

Hamilton-Wentworth Catholic District School Board; Hamilton; On-site; CAD 77,000 - 97,000; Full time

Job summary

A public education board in Hamilton is seeking a Recruitment and Staffing Officer. The successful candidate will strategically manage recruitment for teaching positions and ensure compliance with educational policies. Responsibilities include overseeing the hiring process, data management related to staffing, and liaising with partners. Ideal applicants should have relevant HR experience and a commitment to Catholic education values.

Qualifications

• Minimum three years in a related field.
• CHRL designation or working towards certification considered an asset.
• Understanding of HR best practices and current regulations.

Responsibilities

• Lead the recruitment process for all permanent teaching positions.
• Coordinate internal staffing processes such as transfers and reassignments.
• Ensure hiring practices are equitable and transparent.

Skills

Advanced proficiency in Microsoft Office

Expertise in HR policies and procedures

Strong organizational skills

Analytical and communication skills

Knowledge of hiring practices

Problem-solving skills

Education

Minimum post-secondary diploma or certificate in a related field

Preferred post-secondary degree or diploma in Human Resources

Job description

Overview

Career Opportunity PASS 318 – Recruitment and Staffing Officer (Teaching Services) – 2 Positions

Posted September 26, 2025

Internal/External

Date of Appointment: As soon as possible

Reporting to: Senior Manager, Labour and Employee Relations

Description

Responsible for the strategic coordination and operational management of all recruitment and staffing activities related to casual and permanent teaching positions within the Hamilton-Wentworth Catholic District School Board (HWCDSB). This includes overseeing the hiring process for new occasional teachers, permanent teachers, managing internal staffing movements/transfers, and ensuring timely backfilling of teacher absences and vacancies. Working collaboratively with school administrators and system leaders, the Recruitment Officer ensures that all schools are staffed with qualified educators who support the Board's mission of providing high-quality Catholic education. The role also supports succession planning, monitors staffing trends, and ensures compliance with Board policies and collective agreements.

Responsibilities

Recruitment and Hiring

• Lead the recruitment process for all permanent teaching positions, including job postings (internal/external), candidate screening, arrange interviews, and provide advice on selection.
• Coordinate internal staffing processes such as transfers, leaves, and reassignments.
• Ensure hiring practices are equitable, transparent, and aligned with HWCDSB's Catholic values.
• Ensure all hiring practices are aligned with the collective agreement provisions and compliant with regulations.
• Develop and implement proactive recruitment strategies to attract qualified candidates for occasional and long-term teaching roles.
• Plan, coordinate, and attend job fairs, university career events, and community outreach initiatives.
• Coordinate and lead on-boarding sessions for new employees.

Data Management

• Ensure accurate flow of wage and salary information to the payroll department to meet deadlines.
• Manage requests for leaves of absences and other profile changes.
• Responsible for processing all pay changes including but not limited to salary and wage changes, seniority updates, leave administration, updates to assignments, etc.
• Manage queries from employees on salary and placement on the grid
• Prepare reports and data analyses to support decision-making and continuous improvement in staffing processes.
• Daily reporting of the fill/unfill statistics

Reporting

• Prepares Ministry of Education reporting (ONSIS) on all status changes for teaching staff
• Prepares monthly board reports
• Administer all teacher evaluations in the software program
• Responsible for completing Full Disclosure of Staffing report for secondary teachers
• Run reports and manipulate data to provide accurate information to Superintendent, Senior Manager and Principal/VP.
• Monitor and maintain the Prep and Planning tool.

Staffing and Backfilling

• Review daily vacancies and identify areas where intervention is required.
• Monitor and respond to staffing needs across the system, including short-term and long-term teacher absences.
• Coordinate backfilling of vacancies through internal movement or external hiring, ensuring minimal disruption to student learning.
• Maintain accurate records of staffing assignments and vacancies.
• Ensure all recruitment and staffing activities comply with Board policies, collective agreements, and applicable legislation.

Liaison with key partners

• Attend communication meetings with Teaching Union Groups to provide updates and to discuss staffing matters. Provide reports and/or information as requested.
• Establish and maintain collaborative working relationships with union officials and a variety of internal/external partners.
• Attend meetings with Senior Administration to provide updates on staffing matters.
• Provide procedural expertise and collective agreement interpretation in meetings with Superintendents and Principal/VP.
• Provide support and clarity to labour relations department related to grievances.
• Support the Superintendents, Finance and Planning department with review of class organizational charts and offer feedback and guidance as needed.
• Collaborate with other HR staff in identifying qualification gaps and anticipate recruitment needs.
• Other Duties as Assigned

Qualifications

• Minimum post-secondary diploma or certificate in a related field
• Preferred post-secondary degree or diploma in Human Resources, Education, or a related field
• Minimum three years in a related field
• CHRL designation or working towards certification considered an asset

Skills

• Advanced proficiency in Microsoft Office
• Expertise in HR policies and procedures
• Strong knowledge of hiring practices
• Strong organizational, analytical and communication skills
• Ability to manage multiple priorities and respond to urgent staffing needs effectively
• Strong communication skills (written and oral)
• Understanding of HR best practices and current regulations
• Sound judgment and problem-solving skills
• Knowledge of Catholic education and commitment to the mission and values of HWCDSB is an asset
• Familiarity with HRIS systems and staffing tools

Location

Father Kennedy Catholic Education Centre – 90 Mulberry St., Hamilton ON L8N 3R9

Salary

Professional Administrative Support Staff PASS 6 - ($77,638 - $96,956)

Application Deadline

Last date for consideration: Friday October 10, 2025 @ 4:00 pm

Applicants shall submit a resume and cover letter. Please include the full posting title within the subject line. The resume must include two (2) professional references and an authorization to contact references. Only applicants eligible for interview will be contacted.

Education

HWCDSB is committed to equity and inclusion in recruitment and hiring. We actively encourage applications from groups with historical barriers to equity. We value applicants' additional experiences, and we collect voluntary self-identification data in accordance with relevant laws and policies. The HWCDSB is an equal opportunity employer and will provide accommodations during the hiring process upon request.