Partner, Archives Management

Mastercard Foundation; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Partner in Archives Management to enhance the accessibility and management of archival collections. This role involves overseeing the Archival Management System and ensuring compliance with Canadian Archival Standards while collaborating with teams across the Foundation. Your expertise will help educate staff on archival policies and contribute to the preservation of the Foundation's history. Join a mission-driven organization committed to empowering young people through access to quality education and dignified work. If you are passionate about archival science and want to make a meaningful impact, this opportunity is for you.

Qualifications

• Master’s degree in Archives or Information Management required.
• 5+ years of professional archival experience with digital collections.

Responsibilities

• Manage and provide access to the Foundation’s Archival collection.
• Administer the Archival Management System and support users.
• Educate staff on archival policies and manage records.

Skills

Archival appraisal

Digital collections management

Metadata application

Project management

Interpersonal skills

Communication skills

Education

Master’s degree in Archives

Master’s degree in Information Management

Tools

Archival Management System (AMS)

Job description

Mastercard Foundation seeks a world where everyone has the opportunity to learn and prosper. Through its Young Africa Works strategy and Canadian EleV program, the Foundation works with partners to ensure that millions of young people, especially young women, access quality education, financial services and dignified work. Mastercard Foundation was established in 2006 through the generosity of Mastercard when it became a public company. The Foundation is independent with its own Board of Directors and CEO.

THE OPPORTUNITY

Reporting to the Lead, Archives Management, the Partner, Archives Management is responsible for promoting the use and population of the Mastercard Foundation’s Archives. This includes administering and maintaining the Archives Management System (AMS) to accrue, accession, and catalogue archival records in line with RAD Standards and the Foundation’s Archival Policy. The role collaborates with staff and stakeholders across the Foundation to ensure the retention and preservation of permanent archival records. You will support the Corporate History Team in training staff on the Foundation’s history, Archival and Retention Policies, and related procedures.

WAYS YOU CAN CONTRIBUTE

• Manages, maintains, and provides access to the Foundation’s Archival collection in accordance with Canadian Archival Standards and industry best practices.
• Administers and maintains the Foundation’s Archival Management System (AMS), serving as the first point of contact for user support and guidance.
• Oversees collections management processes, including accessioning, cataloguing, digitization, and reference services.
• Ensures archival records contain accurate metadata to support efficient use and accessibility.
• Applies archival standards to create and update finding aids, indexes, catalogues, and taxonomies as needed.
• Makes retention recommendations for Foundation records and participates in reviewing records identified for ‘Permanent-Archival’ retention, collaborating with the Knowledge Management Team to transfer relevant records at the end of their lifecycle.
• Educates and advises staff on classifying, organizing, and managing records and information per the Foundation’s Archival Policy and Records Retention Policy.
• Develops and implements training on the Foundation’s Archival and Records Retention Policies, including relevant materials, focusing on identifying and managing ‘Permanent-Archival’ records.
• Provides access, reference services, and instruction on archival science to enhance awareness and use of the Foundation’s Archival collection.
• Maintains user guides, creates FAQs, and provides ongoing support to the Corporate History Team for Foundation Academy courses.
• Stays current on trends and best practices, participating in professional networks to enhance archival offerings and services.
• Assists the Lead, Archives Management, in planning and developing archival exhibitions and campaigns.
• Collaborates with Corporate History and other teams to design content for anniversaries, events, and milestones, including implementing engaging digital exhibitions with research, design, and preparation of exhibit text.
• Supports the Corporate History Team by researching, uncovering insights, and providing reference services for internal campaigns.
• Ensures all content aligns with the Foundation’s tone and voice, effectively conveying the impact of the Foundation’s work.

WHO YOU ARE

• Master’s degree in Archives, Information Management, or another relevant field.
• Minimum of 5 years of professional archival experience, with an emphasis on digital collections management.
• Demonstrated experience in archival appraisal, accessioning, and RAD Standard cataloguing.
• Experience with born-digital records, knowledge of best practices for applying metadata for searchability, long-term storage, and migration strategies.
• Resourceful and able to work with minimal guidance.
• Ability to manage several complex projects simultaneously and deliver quality work under deadline pressure.
• Flexible, adaptable, and capable of executing a range of job duties and adjusting to changing priorities.
• Exceptional interpersonal skills with experience collaborating with international teams and demonstrated empathy for regional needs and preferences.
• Demonstrated virtual exhibition experience, with excellent written communication skills.
• Demonstrates professional maturity, cultural sensitivity, and impeccable integrity that align with the Foundation’s values.
• Demonstrate a commitment to Mastercard Foundation’s values and vision.

Deadline for Applications is February 7, 2025.