Partner Administrative Assistant, Family Office

KPMG LLP Canada; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an Administrative Assistant to support partners and client service teams in the Tax practice. The role requires exceptional organizational skills and a minimum of 5 years' experience in administration, with responsibilities including document preparation, calendar management, and supporting various administrative tasks. Join a dynamic environment focused on delivering high-quality client service and fostering inclusivity.

Qualifications

• Minimum 5 years administration experience.
• Excellent communication, organizational, and analytical skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to partners and client service teams.
• Manage calendars, travel arrangements, and expenses.
• Prepare and proofread documents, ensuring accuracy.

Skills

Communication

Organizational Skills

Attention to Detail

Critical Thinking

Multi-tasking

Education

College diploma or equivalent combination of education and experience

Tools

MS Office

Adobe products

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

** The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office.

What you will do

• Provide administrative support to partners, senior managers, managers and client service teams in the Tax practice.
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Manage the partners' calendar, email, contact databse, travel arrangements, expenses, meetings, events, proposals, risk management, billing, and communications.
• Coordinate travel arrangements.
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist in the proposals process as required, working with the proposal team and proposal coordinator.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.
• Manage the risk management, billing, and onboarding processes.
• Develop and maintain a strong relationship with the Partners in order to anticipate needs and provide timely, proactive support and regular updates.
• Assist with onboarding and offboarding activities for new full time and contract staff.
• Provide back up support for other partners and peers were required.
• Other Administrative tasks as the business requires.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to the role

• Minimum 5 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.
• Advanced skills with MS Office and Adobe products. In particular, Word, Outlook, Excel, PowerPoint and Acrobat and Visio.
• Proficiencyto quickly learn proprietary software.
• Excellent communication skills.
• Superior organizational skills and ability to manage competing deadlines.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently with a team mindset and take ownership of tasks.
• Strong critical thinking, judgement and analytical ability.
• Strong interpersonal and relationship management skills. The ability to work as part of the wider team, as well as individually.
• Ability to exercise judgement, diplomacy and tact, and display business acumen in dealing with varied day-to-day challenges.
• Effective multi-tasking in a high-pressure environment, with the foresight to plan ahead, anticipate changes, evaluate, interpret, use sound judgment and respond in a proactive manner.
• Ability to work under a high degree of independence with minimal supervision.
• Excellent attention to detail – has thorough approach to ensure that all details are managed and documented.

• Team player with solutions focused and “can-do” attitude.

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.