Part-time US Payroll Administrator

White Spot; Vancouver; Hybrid; CAD 60,000 - 80,000; Part time

Job summary

A leading retail franchise is seeking a detail-oriented Part-Time U.S. Payroll Administrator in Vancouver for a 2-3 month contract. The role involves processing payroll for retail and corporate employees, handling payroll records, and supporting the HR department. Ideal candidates will have a Payroll Certification and experience in US payroll processing, ideally working with ADP or Paychex. A hybrid work model will be offered post-training, with an hourly rate ranging from $31 to $33 plus vacation pay.

Qualifications

• 2+ years of US payroll processing experience, ideally in NY and CT.
• 2+ years of general ledger accounting experience related to payroll.
• Experience processing payroll for a minimum of 250 employees.

Responsibilities

• Processing payroll for all Retail (weekly) and Corporate (bi-weekly) employees in the US.
• Liaising with HR Department related to employee documentation.
• Monthly reconciliation of all payroll accounts and liabilities.

Skills

Attention to detail

Payroll processing

Accounting

Communication

Education

Payroll Certification

Tertiary studies in general ledger accounting

Tools

ADP

Paychex

Job description

Part- time US Payroll Administrator (2-3 months contract)

Who - the Company:

Our client is a remarkable retail franchisewith a solid foundation and business model. Being recognized by the Canadian Franchise Association’s Franchisees Choice Designation is a testament to their dedication to serving both their franchisees and customers. Their franchisees use the strengths of a nationally recognized brand to grow their businesses and give back to the community.

What - the Role:

Our client is seeking a detail-oriented and dedicated Part-Time U.S. Payroll Administrator (32 hours per week) to join their team. In this role, you'll report to a long-tenured and supportive Controller who has been with the company for over 20 years. While this starts as a contract, there is a permanent headcount for the position, so there’s potential for longer-term consideration for the right fit. The ideal schedule would be half days on Monday and Tuesday, and full days on Wednesday, Thursday and Friday, working a total of four days per week.

Key responsibilities include:

• Processing payroll for all Retail (weekly) and Corporate (bi-weekly) employees in the US.
• Accounting for company's payroll and related items in the general ledger
• Payroll statutory reporting and remittances.
• Tracking and making changes to employee payroll records in payroll system.
• Timely processing of payrolls.
• Liaising with HR Department in relation to employee documentation.
• Preparation and lodgement of employee separation packages and attending to related queries.
• Review and upload payroll entries to accounting system once payroll is processed.
• Review of labour costs in profit and loss for accuracy, or equivalent, as needed.
• Monthly reconciliation of all payroll accounts and liabilities.
• Prepare salary and other payroll data to facilitate budget preparation.
• Timely calculation and remittance of monthly and quarterly Worker’s Comp premiums.
• Update benefit tracker of eligible employees.
• Ensuring benefit deductions are updated for eligible employees when enrolled.

Who - the Candidate:

• Payroll Certification.
• 2+ years of US payroll processing experience (preferably in NY and CT state).
• 2+ years of general ledger accounting experience, preferably in relation to accounting for payroll activities.
• Experience processing US payroll for minimum 250 employees.
• Experience with ADP and Paychex is preferred.
• Tertiary studies in general ledger accounting.
• Knowledge of US employment regulations and requirements.

Where:

Vancouver, BC, this role will offer a hybrid work model after the initial training period.

How Much:

Hourly pay rate in the range of $31/hr-$33/hr + 4% vacation pay. Please discuss your compensation expectations further with SWIM.

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW'and send us your resume.