Part Time Office Manager

This part-time role supports the Farm Director and management team with bookkeeping, financial reporting, and administration.

Key Responsibilities:

Bookkeeping

• Maintain accurate and up-to-date financial records using Xero accounting software after an initial transfer from FarmPlan.
• Process invoices, payments, and receipts in a timely manner.
• Prepare and submit VAT returns.
• Prepare monthly and annual financial statements within a full budgetary control system.
• Ensure compliance with all relevant tax regulations and accounting standards.
• Carry out all payroll processing, including inputting employee data and generating payslips.
• Coordinate with external accountants as required.

Administration

• Manage and maintain office filing systems, both physical and digital, to minimise paper usage.
• Provide general administrative support to the Farm Director and other team members, including procurement of supplies.
• Answer and direct phone calls, respond to emails, and handle correspondence.

Essential Skills & Experience

• Proven experience in bookkeeping, financial reporting, and administration, preferably within the agricultural sector.
• Strong working knowledge of Xero accounting software.
• Excellent organisational and time management skills.
• Rigorous attention to detail and accuracy.
• Good numerical skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Desirable Skills & Experience

• Experience with FarmPlan accounting software (initially only).
• Knowledge of agricultural accounting practices, including farm subsidies and rural business finance.

Personal Qualities

• Self-motivated and proactive.
• Ability to work independently and as part of a team.
• Flexible and adaptable to changing priorities.
• Discreet and able to handle confidential information.

Additional Information

• The role is expected to be part-time for three days a week, but flexibility is available.
• The successful candidate will be required to undergo a DBS check.