Part Time Medical Office Administrator

Anderson Sport and Wellness; Newport; On-site; CAD 60,000 - 80,000; Part time

Job summary

Ein innovatives Unternehmen sucht einen motivierten Medical Office Administrator, der in einer herzlichen und dynamischen Umgebung arbeiten möchte. In dieser Rolle sind Sie der erste Ansprechpartner für Patienten und tragen zur Verbesserung ihrer Erfahrung bei. Sie werden für die Verwaltung von Terminen, Abrechnungen und die Einhaltung von Vorschriften verantwortlich sein. Das Unternehmen bietet flexible Arbeitszeiten und die Möglichkeit, Teil eines engagierten Teams zu werden, das sich der ganzheitlichen Gesundheit verschrieben hat. Wenn Sie eine Leidenschaft für Wellness haben und in einem unterstützenden Umfeld arbeiten möchten, ist dies die perfekte Gelegenheit für Sie.

Benefits

Flexible Arbeitszeiten

Wettbewerbsfähige Vergütung

Möglichkeiten zur beruflichen Weiterentwicklung

Engagiertes Team

Beteiligung an Wellness-Veranstaltungen

Qualifications

• Mindestens 2 Jahre Erfahrung in der medizinischen oder Wellness-Büroverwaltung.
• Erfahrung in der Betreuung von Praktikanten oder Studenten.

Responsibilities

• Verwaltung von Terminplanung, Abrechnung und EMR-Dokumentation.
• Überwachung und Anleitung von Praktikanten, Externen und Studenten.

Skills

Medizinische Büroverwaltung

Kommunikation

Organisationsfähigkeiten

Technologieaffinität

Multitasking

Education

Abschluss in Büroverwaltung oder verwandtem Bereich

Tools

WebPT

Kareo

Google Workspace

Microsoft Office

CRM-Software (physiofunnels)

Job description

Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach

At Anderson Sport and Wellness, A Physical Therapy Corporation, we’re more than a clinic—we're a community devoted to the holistic health and wellness of every patient. Our practice specializes in orthopedic manual therapy, solving chronic pain, return-to-sport rehabilitation, and personalized wellness services, all delivered in a one-on-one, client-centered environment. We incorporate advanced manual therapy, Pilates, the MELT method, nutritional consultation, mind-body approaches, and cutting-edge technology including but not limited to Rapid Release Technology, the Neubie by Neufit and Frequency Specific Microcurrent to deliver a truly holistic approach. In addition, we partner with other practitioners such as acupuncturists, naturopaths, psychotherapists, and functional medicine physicians to produce optimal outcomes for our patients.

We are looking for a Medical Office Administrator who is highly motivated, organized, and ready to lead within a nurturing, fast-paced, and forward-thinking environment. This is an exciting opportunity to become a central figure in a growing practice while helping shape the patient experience and supporting our mission to heal through connection and care.

What You'll Do

• Be the warm and professional first point of contact for all patients—setting the tone for an exceptional client experience
• Manage appointment scheduling, billing, and accurate EMR documentation
• Supervise and mentor interns, externs, and students; provide structure, accountability, and guidance
• Collaborate with the owner, therapists, aides to ensure smooth daily operations
• Ensure compliance with HIPAA and all applicable healthcare regulations
• Maintain supply inventory and place timely orders to ensure clinical readiness
• Help evaluate and implement operational improvements to enhance patient care and clinic efficiency
• Maintain and troubleshoot basic clinic technology and communication systems in coordination with IT
• Monitor and respond to client inquiries within 24 hours, ensuring no opportunity for care is missed
• Oversee accurate billing, charge capture, and ensure revenue goals are supported
• Support light marketing and content workflows (social media, YouTube, podcasts, CRM via physiofunnels) - you will be managing interns in this capacity
• Compile and track business data (e.g., patient visits, revenue, lead generation) to assist in strategic planning

What We're Looking For

• 2+ years of experience in medical or wellness office administration (physical therapy or chiropractic setting strongly preferred)
• Friendly, confident, and empathetic communicator—both written and verbal
• Strong organizational and multitasking skills, with exceptional attention to detail
• Positive, proactive, and resourceful—someone who brings ideas and solves problems independently
• Tech-savvy: comfortable with EMR platforms (WebPT or Kareo), Google Workspace, Microsoft Office, and CRM software (physiofunnels a plus)
• Experience supervising interns, students, or junior staff
• Enthusiastic about holistic wellness and aligned with our mission to deliver compassionate, individualized care

Compensation

• Competitive pay: $43-$50/hour depending on expertise
  

Why Join Us?

• You are able to work 20-29 hours a week in a welcoming, boutique, and highly specialized wellness clinic in beautiful Newport Beach
• Schedule is flexible
• Become part of a collaborative, heart-centered team that truly cares about each other and our patients
• Be involved in community education through wellness events and free workshops
• Opportunities for growth within the company based on performance
• Make a difference in people's lives every day by supporting their journey to recovery and wellness - we regularly help people recover function who were unable to achieve the same result elsewhere