Part time Medical Affairs Coordinator

Kelly Services; Toronto; Remote; CAD 32,000 - 46,000; Part time

Benefits offered by this job

Extended healthcare (drug plan)

Dental

Life insurance

Emergency travel assistance

Holiday and vacation pay

Job summary

Kelly Services is seeking a Medical Sciences Coordinator for a part-time, virtual role based in Toronto, Ontario. The position supports administrative processes, records management, and drug shipment logistics for patient assistance and special access programs.

The role requires a high school diploma with 0-2 years of relevant experience, strong communication, Excel and records management skills, and the ability to work independently.

Qualifications

• High school diploma and 0-2 years of relevant work experience.
• Excellent verbal and written communication skills.
• Strong computer proficiency including Excel and document preparation.
• Strong organizational, prioritization, and time-management skills.
• Ability to work independently with minimal supervision and meet deadlines.

Responsibilities

• Coordinate program-related services via outbound calls, email, and fax.
• Respond to patient and healthcare provider inquiries with program information.
• Track product order details and document data entries.
• Follow case management protocols and data collection requirements.
• Maintain and archive records per retention policies.
• Complete training within established timelines.
• Adapt to evolving business needs and priorities.

Skills

Communication

Organizational skills

Time management

Independent work

Education

High school diploma

Tools

Microsoft Excel

Electronic records management

Job description

Medical Sciences Coordinator

PART-TIME ROLE | VIRTUAL

Location: North York, Ontario

Pay rate: $28.50/hr + 4% vacation pay

Shift Schedule: Virtual Part time

Monday to Friday 4 hours per day (flexible)

Duration: November 16th for 1 year

PART-TIME ROLE | VIRTUAL

We are currently hiring for a leader in the Pharmaceutical Industry for a Part time Medical Sciences Coordinator.

The contracted employee is expected to understand and perform the duties and responsibilities assigned to this role.

Role overview

The primary responsibility of this role is to support administrative processes, records and documentation management, and drug shipment logistics for patient assistance, patient support, and special access programs.

Essential job duties and responsibilities

• Communicate by outbound phone, email, and fax to coordinate program-related services, confirm details and contacts, clarify timelines, and support documentation for drug orders and deliveries.
• Respond to inbound calls from patients and healthcare providers and provide general information about the program and available services.
• Collaborate with internal partners on project-related activities, as applicable.
• Track and document product order details.
• Support data entry and verify electronic records and internal action-tracking logs.
• Follow case management protocols, including requirements for data collection and adverse event reporting.
• Support the monitoring and management of applicable mailboxes and drug order requests.
• Maintain records, transfer records to appropriate repositories, and archive documentation in accordance with retention requirements.
• Complete all required training within established timelines.
• Perform related duties as assigned by the supervisor.
• Comply with all company policies and procedures.
• Complete other activities related to the primary responsibilities of the role, as required.

Minimum qualifications

• High school diploma and 0-2 years of relevant work experience.
• Excellent verbal and written communication skills, with the ability to communicate effectively with internal and external stakeholders.
• Strong computer proficiency, including experience with business systems, Microsoft Excel, document preparation, and electronic records management.
• Strong organizational, prioritization, and time-management skills, with close attention to detail.
• Ability to work independently with minimal supervision, meet tight deadlines, and maintain a positive and professional attitude.

Other requirements

This is a part-time, virtual position that requires flexibility to accommodate evolving business needs and priorities.

Additional Requirements

• Interview: Required, in person or virtual. Candidates must be local to Canada.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location and job type. Kelly offers eligible employees a group benefit program that includes extended healthcare (drug plan, professional and medical services), dental, life, and emergency travel assistance. In addition, employees are entitled to holiday and vacation pay in accordance with provincial labour law.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .