Part-Time Finance and Administration Officer

It Gets Better Canada; Canada; Remote; CAD 42,000 - 52,000; Part time

Job summary

It Gets Better Canada is seeking a dedicated Part-Time Finance and Administration Officer to oversee financial operations and administrative support. The successful candidate will be responsible for bookkeeping, payroll management, and budgeting while contributing to the organization's mission of supporting 2SLGBTQ+ youth across Canada. This role is ideal for someone passionate about making a positive impact and possesses strong financial skills.

Qualifications

• 1-2 years bookkeeping or accounting experience preferred.
• Understanding of the 2SLGBTQ+ Canadian landscape.
• Experience with non-profit and taxation rules for charities are strong assets.

Responsibilities

• Maintain books of account including accounts receivable and payable.
• Process payroll, invoices, and expenses under Executive Director oversight.
• Prepare financial reports and forecasts.

Skills

Bookkeeping

Financial Reporting

Administrative Work

Excellent Communication

Problem Solving

Compassionate Approach

Tools

QuickBooks Online

MS Office (Excel emphasis)

Google Workspace

DocuSign

Job description

Part-Time Finance and Administration Officer

Join to apply for the Part-Time Finance and Administration Officer role at It Gets Better Canada

Part-Time Finance and Administration Officer

Join to apply for the Part-Time Finance and Administration Officer role at It Gets Better Canada

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It Gets Better Canada (IGBC)is looking for an enthusiastic candidate to support our charity’s growth and ongoing operations.

We are looking for someone who loves supporting the growth of others, has a knack for bookkeeping and financial reporting, logistics, and administrative work and wants to make a positive difference for Canada’s 2SLGBTQ+ youth. Reporting directly to the Executive Director, with support from the Treasurer of the Board of Directors, the Finance and AdministrationOfficer will provide crucial support for both financial and administrative functions at It Gets Better Canada.

Key Responsibilities:

• Maintain books of account, including accounts receivable and payable, in compliance with reporting requirements of funders and tax authorities
• Process payroll (including group health plan), invoices and expenses
• With Executive Director oversight, create and manage budgets and monitor expenditures
• Verify eligibility for, issue, and keep detailed records of, all charitable receipts when required
• Ensure proper tracking of expenditures against funding program budgets (cost reports)
• Prepare financial reports and forecasts
• Reconcile transactions with bank statements
• Complete and submit semi-annual PSB Rebate claims
• Maintain current knowledge of regulatory changes and impacts on the

organization’s books of account (e.g. changes through CRA)

• Assist with audit process, including preparation of year-end working papers

Administration:

• Manage staff vacation and holiday tracking
• Provide end of year statements to staff
• Manage annual staff performance scheduling
• Research and facilitate board and staff training/professional development opportunities

Other Duties:

• Exert care and control over organization’s records and provide technical

support (including software updates, trouble-shooting and back-ups)

• Draft and assign contractor agreements (based off of provided templates)
• Participate in team and organizational meetings and committees, as needed; and
• Other duties assigned

Skills

• 1-2 years of bookkeeping or accounting related experience preferred
• Understanding of accounting fundamentals - income statement, balance sheet, trial balance, etc.
• Understanding of the the 2SLGBTQ+ Canadian landscape
• Understanding of Canadian charitable CRA regulations
• Knowledge of Ontario Employment Standards Act requirements for payroll purposes
• Extensive knowledge of QuickBooks Online, Ceridian Power Pay
• Strong knowledge of MS Office software with an emphasis on Excel
• Experience with Google Workspace - Gmail, Calendar, Drive, Docs, Sheets, etc.
• Experience with DocuSign
• Proven ability to work to ongoing monthly deadlines
• Experience with non-profit and taxation rules for charities are strong assets
• Excellent communication and written skills
• Structured problem solving and strategic thinking
• A compassionate and empathetic approach to working with all those around you, including young people in our network, coworkers, and other stakeholders

Position Type: Part Time 15-20 hours per week

Reports to: Executive Director

Location: Remote

Start Date: TBD

About IGBC

It Gets Better Canada is a national registered charity committed to helping 2SLGBTQ+ youth build a better future by connecting them to positive stories, practical tools and a community of supportive peers, adults and organizations.

It Gets Better Canada is an official member of the It Gets Better International Affiliate Network.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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