Part Time Finance & Administration Manager

Avenue Scotland; Lothian; Hybrid; CAD 25,000 - 45,000; Part time

Job summary

Avenue Scotland is looking for a part-time Finance & Administration Manager to provide bookkeeping and administrative support to the Farm Director and management team. The role requires proven experience in financial reporting and a strong knowledge of accounting software like Xero. Flexibility in work schedule with the potential for remote work is offered. Interested candidates should submit their CV or contact Millie Doherty directly.

Benefits

Pension contribution for employee

Life Insurance for employee

Qualifications

• Proven experience in bookkeeping, financial reporting, and administration, preferably within the agricultural sector.
• Strong working knowledge of Xero/Dext/Figured accounting software.
• Excellent organisational and time management skills.

Responsibilities

• Maintain accurate and up-to-date financial records using Xero.
• Process invoices, payments, and receipts.
• Prepare monthly and annual financial statements.

Skills

Bookkeeping

Financial Reporting

Administration

Xero

Time Management

Attention to Detail

Communication

Microsoft Office Suite

Job description

Job Title: Finance & Administration Manager

Reports to: Farm Director

Job Purpose: To provide efficient and accurate bookkeeping, financial reporting and administrative support to the Farm Director and the management team, including the business owner.

Timeline: This vacancy is due to the retirement of the current person, with a planned handover period.

Commitment: This vacancy is part-time, approximately 2/3 days per week, but highly flexible with 1 day at the office and the rest WFH if desirable.

Key Responsibilities:

• Bookkeeping:
  • Maintain accurate and up-to-date financial records using Xero/Dext/Figured integrated accounting software.
  • Process invoices, payments, and receipts in a timely manner.
  • Prepare and submit VAT returns.
  • Prepare the monthly and annual financial statements within a full budgetary control system.
  • Ensure compliance with all relevant tax regulations and accounting standards.
  • Carry out all payroll processing, including inputting employee data and generating payslips.
  • Coordinate with external accountants as required.
• Administration:
  • Manage and maintain office filing systems, both physical and digital to minimise paper.
  • Provide general administrative support to the Farm Director and other team members, including some procurement.
  • Answer and direct phone calls, respond to emails, and handle correspondence.

Essential Skills and Experience:

• Proven experience in bookkeeping, financial reporting and administration, preferably within the agricultural sector.
• Strong working knowledge of Xero/Dext/Figured accounting software.
• Excellent organisational and time management skills.
• Rigorous attention to detail and accuracy.
• Good numerical skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Personal Qualities:

• Self-motivated and proactive.
• Ability to work independently and as part of a team.
• Flexible and adaptable to changing priorities.
• Discreet and able to handle confidential information.

Additional Information:

• The role is expected to be employment part-time for 2-3 days a week, but a self-employed person would be preferred.
• The successful candidate will be required to undergo a DBS check.

Benefits:

• Salary/Fee rate: Competitive, depending on experience
• Pension contribution for employee
• Life Insurance for employee

Please apply or send an email with CV to if you are interested in securing this position or call Millie Doherty on (phone number removed) to discuss the job.

INDPERM