Part-time Administrative Assistant II - School - Mitford School

Rocky View Schools (RVS); Town of Cochrane; On-site; CAD 30,000 - 60,000; Part time

Job summary

Rocky View Schools (RVS) seeks a dedicated Administrative Assistant II for Mitford School in Cochrane. This part-time role demands exceptional organizational and communication skills to support school operations and student records management, ensuring a positive environment for all stakeholders. Ideal candidates possess experience in administration within educational settings.

Benefits

6% vacation pay

Benefits Plan (Extended Health, Dental, etc.)

Professional development opportunities

Free parking

Qualifications

• Two or more years’ experience in an administrative assistant role.
• Experience with customer service in a fast-paced environment preferred.

Responsibilities

• Maintain student records and assist with school administration tasks.
• Provide excellent service to staff, students, and public.

Skills

Communication

Organization

Customer Service

Problem Solving

Time Management

Education

Certificate or diploma in office management, business administration, or a related field

Tools

Microsoft Office Suite

Job description

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than29,000students from Kindergarten to Grade 12in 53 schoolsto ensure they learn, belong and succeed.

RVS issituated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a continuing, part-time (30 hrs / wk) Administrative Assistant II - Schoolposition at Mitford School, starting August 21, 2025.

Mitford School is located in the Town of Cochrane, and is home to students from Grades 5-8. For more information regarding this school, please visit their website at https : / / mitford.rockyview.ab.ca / .

The Administrative Assistant II - Schoolis responsible for a variety of office administration andclerical duties to support school staff, students, parents, and community members across RockyView Schools (RVS). Reporting to the Principal, the Administrative Assistant II - Schools provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.

Responsibilities Include

• Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner
• Creates a variety of written documents in a professional manner as required

Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required

• Assists with orientation of new school staff
• Organizes and facilitates school announcements
• Provides excellent service to school staff, students and the public, including answering and directing phone calls in a courteous and professional manner
• Greets substitute teachers and substitute support staff and provides necessary resources
• Prepares, distributes, collects, and categorizes various school forms
• Accepts, distributes and expedites mail, couriered and delivered items
• Collaborates with team members to identify efficient work flow in the school office
• Completes a variety of clerical duties in a fast-paced work environment by assigned deadlines
• Supervises students in the infirmary
• Supports the financial duties, and other administrative tasks as required
• Supports the administration of the community rental of the school / facility as required

Education / Experience

• Certificate or diploma in office management, business administration, or a related field
• Two or more years’ experience in an administrative assistant role in an office environment
• Previous experience with customer service in a fast-paced environment
• Previous experience within a school division and / or with Student Information Records Systems is considered an asset

Knowledge and Skills

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
• Ability to successfully work in a team environment as well as independently with minimal supervision
• Ability to think critically and deal with changing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite and web-based applications
• 6% vacation pay
• Benefits Plan ( Extended Health, Dental, Wellness & Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
• Professional development and training opportunities
• Free parking
• Pre-Employment Requirements
• In order to be selected as a candidate for an interview, candidates must submit proof of qualifications / education as required by the position
• The successful candidate must submita current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment

Open to : Internal and External applicants

Salary : $23.27 - $28.99 hourly rate (effective August 25, 2025, this position will have a 3% wage increase per the terms of employment)

How to Apply

We request all applications be placed through http : / / rockyview.simplication.com / .Applications must include your cover letter, resume, proof of qualificationsand contact information of three professional references.

Quote Job Code : # 3955258

Closing Date : On or before June 18, 2025 by 4 : 30 pm MST

Human Resources

https : / / www.rockyview.ab.ca / careers / current_opportunities

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.

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Administrative Assistant • Town of Cochrane, AB, Canada