Part-Time Administrative Assistant

AppleOne; Oakville; On-site; CAD 40,000 - 55,000; Full time

Job summary

A reputable staffing agency is seeking an Administrative Assistant in Oakville. The role involves coordinating travel arrangements, managing office supplies, and supporting meeting logistics. Ideal candidates should have 1-3 years of experience in office administration, excellent organizational skills, and proficiency in Microsoft Office and Google Suite. Join us to take the next step in your career with this dynamic role that offers a fast-paced work environment.

Qualifications

• 1-3 years of experience as an Administrative Assistant or in general office administration.
• Experience working in a fast-paced work environment.
• Excellent computer skills, including proficiency in Microsoft Office & Google Suite.
• Strong written and verbal communication skills.

Responsibilities

• Coordinating travel arrangements for the Executive and Senior Management Team.
• Managing office supplies, including proactive ordering and maintenance of inventory levels.
• Supporting meeting logistics by scheduling and setting up large meetings.
• Assisting with lunch and coffee orders and maintaining the kitchen area.
• Answering and directing phone calls to the appropriate team or department.
• Compiling and organizing receipts and expense reports.
• Assisting with task and project coordination.

Skills

Microsoft Office

Google Suite

Communication Skills

Education

Post-secondary education in general office administration

Job description

• Coordinating travel arrangements for the Executive and Senior Management Team
• Managing office supplies, including proactive ordering and maintenance of inventory levels to ensure uninterrupted workflow.
• Supporting meeting logistics by scheduling and setting up large meetings, preparing meeting rooms, coordinating food arrangements, and assembling materials such as media kits and samples.
• Assisting with lunch and coffee orders including placing orders, coordinating delivery and pickup times, and distributing items to the team.
• Maintaining the kitchen area by stocking supplies, loading, and unloading the dishwasher, and refilling the refrigerators and coffee machines.
• Answering and directing phone calls to the appropriate team or department, and handling walk-in requests for all visitors at reception.
• Compiling and organizing receipts and expense reports.
• Assisting with task and project coordination. -Assisting with any miscellaneous requests as needed.

Requirements :

• 1-3 years of experience as an Administrative Assistant or in general office administration.
• A post-secondary education in general office administration or relevant work experience.
• Experience working in a fast-paced work environment.
• Excellent computer skills, including proficiency in Microsoft Office & Google Suite.
• Strong written and verbal communication skills.

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