Part-time Academic Officer (Regular)

The Fanshawe College of Applied Arts and Technology; London; On-site; CAD 39,000 - 44,000; Part time

Benefits offered by this job

Competitive compensation

Comprehensive Benefits Package

Employee Assistance Program

Job summary

Fanshawe College is seeking a part-time Support role at the London campus to handle front-line operations, student inquiries, and coordination of administrative processes.

The position involves assisting with academic cycle planning, enrollment projections, and scheduling for CICE and elective courses, while supporting registration and tutoring coordination. Strong organizational, interpersonal, and problem-solving skills are essential.

Qualifications

• 2-year Diploma in a related field or equivalent training in Business Office Administration is required.
• Minimum 3‑years’ working in an office environment.
• An equivalent combination of education and/or experience may be considered.
• Experience with people with unique learning needs is preferred.
• Experience applying the principles of diversity and inclusiveness to meet the unique needs of students in the CICE program.
• Ability to support students in problem solving as needed.
• Intermediate math and budget skills required.
• Knowledge of the use of educational technologies at the higher education level and experience developing workshops and training materials that are tailored to various learner profiles is preferred.
• An equivalent combination of education and/or experience may be considered.
• Excellent administrative/organizational and priority setting skills.
• Excellent interpersonal skills (written and oral).
• Ability to work independently as well as in a team environment.
• Demonstrate initiative, flexibility and planning skills.
• Ability to multi‑task on a daily basis.

Responsibilities

• Provide front-line operations and service delivery to students, staff, and public and coordinate administrative processes.
• Assist with enrollment projections and class scheduling and timetable coordination.
• Support registration processes (manual and computerized) and resolve registration issues.
• Maintain efficient office systems, files, reports and records; handle written and phone inquiries.
• Support marketing and recruiting activities for the School and coordinate tutoring resources.

Skills

Administrative skills

Interpersonal skills

Time management

Problem solving

Education

Business Office Administration diploma

Tools

MS Excel

Google Docs

Job description

Job Summary

Posting Closing Date: September 30, 2026 Campus Location: London, ON Department: HUM2 School of Community Studies JM Employment Group: Support Pay Details: $29.57 Hourly Worker Sub-Type: Regular Time Type: Part time Remote Type: In-Person Contract End Date: Hours of Work per Week: 24

Job Description: Note: This is a regular part-time Support position (up to 24 hours per week) starting as soon as possible. Expected working days are from Monday to Friday and within business hours (to be confirmed during the interview). Part‑time Support Staff employees, as defined by the Part‑Time Support Staff Collective Agreement, will be given first consideration. Note: This position is located at 1001 Fanshawe College Blvd, London, ON N5Y 5R6.

Why This Role Is Important

• Responsible for front‑line operations and service delivery, ensuring a high standard of customer service for students, staff, and the public while coordinating administrative processes and resolving complex inquiries
• Responsible for planning/initiating/implementing the academic cycle
• Completes, verifies and sets up curriculum clusters by semester and Registers students in CICE and elective courses
• Works with Program Manager and Coordinator on enrollment projections, division of enrollment into classes and scheduling/timetabling of individual/group tutoring times for CICE students and Learning Facilitator
• Plans out the use of tutoring space for out‑of‑class activities
• Provides detailed information to scheduling on how courses are to be scheduled
• Coordinates the sharing of sections between multiple programs and departments and the submission of timetable parameters
• Resolves timetable problems with the scheduler and reviews timetables to resolve scheduling conflicts and make suggestion to correct any apparent errors
• Maintains efficient office systems and procedures including mail, files, reports, and a reliable record system
• Responds to written and telephone inquiries
• Works to achieve optimal allocation of Faculty and Learning Facilitator assignments
• Assists Coordinators/Registrar staff with registration process. Manual registration initially and follow through with computerized registration process
• Works through registration issues (course overrides, changes to section maximums, etc.)
• Tracks Grad Requirements based on year of intake
• Produces summary reports from the database and keeps track of meeting minutes and actions
• Supports marketing and recruiting activities for the School

What You’ll Bring

• 2-year Diploma in a related field or equivalent training in Business Office Administration is required
• Minimum 3‑years’ working in an office environment
• An equivalent combination of education and/or experience may be considered.
• Experience with people with unique learning needs is preferred
• Experience applying the principles of diversity and inclusiveness to meet the unique needs of students in the CICE program
• Ability to support students in problem solving as needed
• Advanced computer skills in Database Management (MS Excel and Google Docs) is required
• Intermediate math and budget skills required
• Knowledge of the use of educational technologies at the higher education level and experience developing workshops and training materials that are tailored to various learner profiles is preferred
• An equivalent combination of education and/or experience may be considered.
• Excellent administrative/organizational and priority setting skills
• Excellent interpersonal skills (written and oral)
• Ability to work independently as well as in a team environment
• Demonstrate initiative, flexibility and planning skills
• Ability to multi‑task on a daily basis

Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: [e-mail]

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

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Fanshawe provides

• Competitive compensation
• Comprehensive Benefits Package
• Defined benefit pension plan
• Generous vacation and holiday entitlements
• Full‑time employees start at a minimum of 3 weeks of vacation per year in addition to our paid college closure from Dec. 25 – Jan. 1
• Prepaid leave/salary deferral plan
• Subsidized maternity and parental leave
• Family tuition program
• Flexible work policy
• Employee and Family Assistance Program
• Corporate Discounts through CAUBO

Professional Development Education is at the heart of the Fanshawe experience for both students and employees. Organizational Development and Learning provides professional development and training opportunities for employees to grow and develop new skills. Fanshawe also offers:

• Tuition reimbursement and subsidy programs
• Professional development leave
• Fanshawelearns
• LinkedIn Learning
• Fanshawe College is proud to offer a lifetime retirement pension.

Full‑time Job Postings: DBprime Plan Part‑time Job Postings: DBplus Plan