Parliamentary Administrative Specialist

Senate of Canada; Ottawa; On-site; CAD 52,000 - 68,000; Full time

Job summary

The Senate of Canada is seeking an Administrative Support Assistant for the Office of the Honourable Senator Danièle Henkel. The role involves coordinating the Senator’s schedule, handling correspondence, and supporting travel arrangements, as well as contributing to digital presence and event organization.

Open to the public for one full-time, indeterminate position within the Senator’s office. Strong organizational, writing, and discretion skills are essential, along with fluency in French and

Qualifications

• Relevant experience in administrative support in a government or parliamentary setting.
• Excellent organizational skills and ability to manage multiple priorities.
• Excellent writing and summarization skills.
• Excellent proficiency in Microsoft Office and comfort with digital tools.
• High degree of autonomy and discretion with confidential information.
• Fluent in French and English, both spoken and written.

Responsibilities

• Manage the Senator’s calendar and follow up on scheduling conflicts.
• Answer calls, emails, and information requests; direct inquiries as needed.
• Organize travel, prepare briefing materials, and track expenses.
• Prepare, review, and follow up on correspondence.
• Support the Senator’s digital presence and social media content.
• Organize events and receptions; welcome guests and partners.
• Develop and maintain relationships with parliamentary offices and partners.
• Improve office processes using digital tools.
• Take on other duties to support office priorities.

Skills

Administrative support

Organizational skills

Writing and summarization

Microsoft Office proficiency

Autonomy

Interpersonal skills

Discretion

Bilingual French/English

Job description

The Senate of Canada is seeking an Administrative Support Assistant for the Office of the Honourable Senator Danièle Henkel. The role involves coordinating the Senator’s schedule, handling correspondence, and supporting travel arrangements, as well as contributing to digital presence and event organization.

Open to the public for one full-time, indeterminate position within the Senator’s office. Strong organizational, writing, and discretion skills are essential, along with fluency in French and