Outside Sales Administrator

Balazs; Winnipeg; Hybrid; CAD 38,000 - 54,000; Full time

Job summary

Air Liquide Canada is seeking a Sales Administrator to join the Western Region Sales team. The main function is to achieve sales vision while promoting safety and quality. The role provides essential support to ensure smooth operation of the sales department.

You will process orders, support the sales team, handle customer inquiries, maintain data, and generate regular reports. Post-secondary diploma and 1–2 years relevant experience are expected; BI reporting and ERP knowledge are assets.

Qualifications

• Diploma or post-secondary education with 1–2 years relevant experience.
• Experience with BI reporting is an asset.
• Knowledge of ERP systems (Oracle or SAP S4 Hana) preferred.
• Strong attention to detail, time management and organization.
• Analytical skills and ability to identify trends and insights.

Responsibilities

• Process sales orders and quotes accurately from receipt to delivery.
• Support sales team with customer records, pricing, and account setup.
• Handle customer inquiries on orders, products, and pricing, providing timely resolutions.
• Maintain and report on sales data to identify trends.
• Coordinate with logistics and production to ensure on-time fulfillment.

Skills

Analytical thinking

Attention to detail

Time management

Organizational skills

Relationship building

Education

Post-secondary diploma

Tools

BI reporting

Oracle ERP

SAP S4 Hana

Job description

How will you CONTRIBUTE and GROW? Air Liquide Canada is seeking a Sales Administrator to join the Western Region Sales team. The main function and purpose of this position is to achieve ALC's sales vision while promoting safety and quality. A sales administrator is a vital member of a sales team, providing essential support to ensure the smooth and efficient operation of the sales department. The Sales Administrator provides the highest level of sales support by providing quick friendly and timely responses, accurate and thorough solutions and a proactive approach to solving issues. Air Liquide offers innovative solutions - gas, equipment and services - in a wide variety of sectors, from oil and gas, mining, healthcare, automotive, aeronautics, metallurgy, metal fabrication to chemical and agri-food industries. Air Liquide Canada is the number one Canadian producer and distributor of gases derived from air.

Order Processing and Management

A primary function is the accurate and timely processing of sales orders and quotes, from initial receipt to final delivery. This includes verifying order details, checking product availability, audit support and coordinating with logistics or production departments.

Sales Team Support

Sales administrators act as a central support system for the sales team. This involves preparing credit / rebill work, PROS Pricing, New Account Set Up, as well as maintaining sales records, back order report and databases. Creation and support of the welcome package to new customers. Account Maintenance- Any type of maintenance needed for an account. Name change, address change, ORA settings, Usepoints, medical license updates, Shipping instructions etc. Ensuing that the clients are contacted beyond email, and building a relationship while contacting clients in accounts receivable.

Customer Service and Communication

They are often a key point of contact for customers, handling inquiries about orders, products, and pricing. Providing excellent customer service and resolving any issues or discrepancies is a critical aspect of the role. Requesting cylinder audits- Helping to resolve customer cylinder disputes is a common sales support function. The Sales Admin works with Cylinder control to find solutions.

Data Management and Reporting

Maintaining accurate and up-to-date customer and sales data. Generating regular sales reports to track performance and identify trends.

Are you a MATCH?

Post-secondary diploma and/or 1-2 years relevant industrial experience. Experience with BI reporting is an asset. Knowledge of ERP systems with preference for Oracle or SAP S4 Hana. Strong attention to detail, time management, and organizational skills. Proven technical and analytical skills with the ability to think creatively to identify trends and insights through different lens. Effective relationship builder and ability to deliver results through influence in a collaborative team environment. Strong drive to continuously evaluate and improve processes.

CRITICAL COMPETENCIES

• Planning skills: Defines objectives and the means to achieve them, determines all required resources, anticipates future situations and establishes work plans, efficiently allocates or makes use of available resources, acts according to plans and establishes priorities, uses efficient methods, systems and work tools.
• Initiative: Initiates actions, ideas or solutions spontaneously on his own, undertakes action without waiting directives, uses all of his/her resources before asking for help, establishes his/her performance objectives and deadlines.
• Team Player: Shares knowledge and experience, cooperates and makes self available, listens, gathers information, takes into consideration the needs, ideas, opinions of others.
• Strong interpersonal skills: Gets to know others and forms relationships, maintains very good relationships with colleagues, respects the ideas and opinions of others.
• Problem-Solving: Identifies problem situations within an appropriate time frame, develops several alternative solutions to problems, analyses situations and highlights important issues, suggests adequate, valuable and feasible solutions.
• Leadership: Positively influences others, easily obtains cooperation from others, is concerned with people as much as with results.

Our Differences make our Performance. At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

A world leader in gases, technologies and services for Industry and Health. Through the passion and diversity of its people, Air Liquide leverages energy and environment transition, changes in healthcare and digitization, and delivers greater value to all its stakeholders.

Join us for a stimulating experience: you'll find a world of learning and development opportunities where inventiveness is at the heart of what we do, in an open, collaborative and respectful environment. Discover what your professional journey at Air Liquide could be here!