Outreach Coordinator, Equity Deserving Groups - Faculty of Science

McMaster University; Hamilton; On-site; CAD 44,000 - 62,000; Full time

Job summary

McMaster University is seeking an Outreach Coordinator for Equity Deserving Groups within the Faculty of Science. This position works to attract equity-deserving applicants and to promote university programs through centralized recruitment efforts, campus events, and digital outreach.

The role reports to the Associate Dean of Equity, Diversity, Inclusion and Indigeneity and the Manager Educational Initiatives and Assessment – Access Program, with a focus on backfilling an existing vacancy for

Qualifications

• Bachelor’s Degree in a related field of study.
• Requires 3 years of relevant experience.

Responsibilities

• Coordinate, optimise and implement outreach activities in the Faculty of Science.
• Support and align outreach initiatives with the McMaster Access Strategy.

Education

Bachelor’s Degree in a related field

Job description

Outreach Coordinator, Equity Deserving Groups - Faculty of Science

Regular/Temporary

Temporary

Location

Central Campus

Open Date

2026/09/24

Job Type

Short Term Employee

Close Date

2026/10/07

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Science Central Admin

Full/Part Time

Full-Time

Salary Grade/Band

Grade 8

Salary Range

$31.91 - $44.92 (hourly)

Job Code

JD1432

Existing Vacancy

Yes - Backfilling as Existing

Contract Duration

12.1 Months

Target Number of Openings

1

35

Schedule

35 hours per week. Monday to Friday: 8:30am -4:30pm. A 60-minute unpaid meal period is provided each day.

Education Level

Bachelor’s Degree in a related field of study.

Career Level

Requires 3 years of relevant experience.

Anticipated Fill Date: Early - Middle October

Job Description

Unit/Project Description

The Access and Outreach Officer works with and reports to the Associate Dean of Equity, Diversity, Inclusion and Indigeneity in the Faculty of Science, and to the Manager Educational Initiatives and Assessment – Access Program, McMaster University. The primary responsibility of this position is to coordinate, optimise and implement existing and new access and outreach activities in the Faculty of Science with specific focus on the underrepresented groups of students identified by the Access Strategy. Working with the offices of the Access Program Manager and the Associate Dean of Equity, Diversity, Inclusion and Indigeneity, the Outreach coordinator will serve as the primary point of contact in the Faculty of Science to support, coordinate and align Faculty of Science outreach initiatives with the McMaster Access Strategy.

Job Summary

Responsible for attracting equity deserving groups applicants to the University through a variety of centralized recruitment efforts, programs, and initiatives. Delivers information to students at events and through digital media platforms as a means to promote the various faculties and specific programs. Develops strategies and policies that serve to improve the effectiveness and efficiency of the University’s strategic recruitment and admissions initiatives.

Purpose and Key Functions

• Develop creative methods for raising the profile of the University's graduate and undergraduate programs in equity deserving communities.
• Conduct an annual needs assessment and write a business plan, which includes the development of recruitment, admission and strategic plans and objectives.
• Identify structural and systemic factors that prevent students from applying to the Faculty of Science
• Research and conduct analysis of best practices domestically and internationally targeted at equity deserving groups students.
• Advise the University on strategies to make it more attractive to potential equity deserving groups students.
• Develop and deliver presentations to potential applicants, families and guidance counsellors.
• Visit equity deserving communities across the province, and occasionally other provinces, to recruit students. Provides program information to graduate and undergraduate applicants.
• Consolidate and analyze recruitment and admissions practices of competing schools.
• Network and remain current on national and international practices, issues, policies, application procedures, etc.
• Apply historical data to support and document equity deserving group enrolment targets for the University.
• Plan and coordinate a variety of events and activities such as campus tours, recruitment fairs, workshops, and high school visits.
• Establish strategic links with appropriate stakeholders as it relates to the University’s recruitment and admissions strategy, the McMaster Access Strategy and student needs.
• Conduct surveys of newly admitted students and analyze data to evaluate the effectiveness of various activities and processes associated with the transition to campus.
• Create statistical reports and profiles of new students that assists in the development of recommendations for policy changes that are submitted to senior management for review.
• Develop a marketing plan including, brochures, pamphlets, posters, and event flyers that provide information on available Faculty programs, scholarships and awards and student services.
• Develop, and support the implementation of long-term and short-term targeted recruitment and admission strategies for equity deserving groups.
• Plan and coordinate an orientation program for students and transition to campus activities.
• Source and obtain pricing information and terms with internal and external vendors for activities and events such as promotional giveaways, advertisements and publication renewals.
• Coordinate the completion and submission of student applications for a variety of internal and external scholarship opportunities.
• Provide information to students regarding items such as registration, course selection, timetables, orientation, housing, and available community services.
• Monitor equity deserving groups student admissions data and liaise internally with faculty advisors, and admissions officers.
• Provide administrative support to scholarships and awards committees.
• Write a variety of documents such as correspondence and reports.
• Update and maintain information on websites and social networks.
• Develop and maintain a variety of spreadsheets and databases.
• Update and maintain confidential files and records.
• Handle sensitive material in accordance with established policies.
• Assemble, copy, collate, and disseminate a variety of documents and materials.

Supervision

• Ongoing responsibility for supervising of 1-9 casual staff (at any one time).
• Occasionally provides orientation and shows procedures to others.

Requirements

• Bachelor’s Degree in a related field of study.
• Requires 3 years of relevant experience.

Assets

• Demonstrated work with communities underrepresented in higher education
• Lived experience as a member of an underrepresented community is an asset

Additional Information

• Plan, coordinate, facilitate and execute initiatives that promote the Faculty of Science to high schools in the Hamilton catchment area and surrounding regions
• Represent the Faculty of Science at access and outreach events at community organizations and school boards in the Hamilton catchment area and surrounding regions
• Organize and facilitate group meetings and one-on-one meetings with high school teachers to identify outreach opportunities
• Develop promotional materials, both print and web-based, for prospective students
• Through research and analysis of best practices, identify structural and systemic factors that prevent students from applying to the Faculty of Science
• Identify, support and provide information to students with interest in programs in the Faculty of Science
• Participate in relevant forums and committees

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [e-mail] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.