Opportunities : Secretary 2 (46046)

Tyler Data & Insights; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

The Government of Nova Scotia is seeking a Secretary 2 for the FLMM Secretariat in Halifax. This full-time position involves providing administrative support, managing communications, and coordinating logistics for meetings and travel. Ideal candidates will have an office administration background and strong organizational skills. The role emphasizes a collaborative work environment and offers a competitive salary with benefits.

Benefits

Defined Benefit Pension Plan

Health and Dental Insurance

Employee and Family Assistance Programs

Career development opportunities

Qualifications

• Completed an office administration program with 3 years of related experience.
• High degree of confidentiality, sensitivity, discretion, and judgment.
• Ability to work independently with minimal supervision.

Responsibilities

• Supporting the daily operation of the FLMM Director's office.
• Composing and preparing correspondence and reports.
• Assisting in coordinating meetings, travel, and accommodations.

Skills

Organizational skills

Communication skills

Computer skills

Teamwork

Education

Office administration program

Tools

Microsoft Office

Job description

Department : Labour Skills and Immigration

Location : HALIFAX

Type of Employment : Term

Union Status : NSGEU NSPG

Closing Date : 28May25 ( Applications are accepted until 11 : 59 PM Atlantic Time)

About Us

The Department of Labour Skills and Immigration works as a trusted partner to grow the population develop our current and future workforce and foster inclusive safe and fair workplaces. The includes welcoming people from across Canada and the world helping people prepare for job opportunities and build the skills they need promoting safe work environments and helping employers and employees know their rights and responsibilities. We work together to create a future where everyone has an opportunity to thrive.

Nova Scotia is the provincial cochair of the Forum of Labour Market Ministers (FLMM) and will act as the FLMM Secretariat from April 1 2025 to March 31 2027. The FLMM is a neutral forum composed of federal provincial and territorial (FP / T) Ministers responsible for labour market policies and programs. Established in 1983 the FLMM promotes discussion and cooperation between governments on panCanadian and regional labour market issues. The FLMM is cochaired by Employment and Social Development Canada (ESDC) and a lead province or territory. ESDCs cochair role is permanent while the cochair role transfers to a new province or territory every two years. For more information please visit About FLMMFMMT.

About Our Opportunity

Are you seeking an opportunity to work with a dynamic team in an office support role If so this is an exciting opportunity for you to explore. We take a people first approach with our team and our work and strive to build relationships based on kindness respect and collaboration. Reporting to the Director of the FLMM Secretariat the Secretary 2 will provide administrative and coordination services along with project support to the Director Analysts and FLMM representatives through the effective management coordination and efficient operation of the FLMM office. By having a good knowledge of processes and general administration the Secretary 2 acts as the first point of contact for FLMM representatives in 14 jurisdictions and acts as the liaison for staff and other government officials seeking information support and assistance in a highly sensitive and confidential environment.

Primary Accountabilities

• Supporting the daily operation of the office of the FLMM Director and FLMM Secretariat
• Maintaining the FLMM Secretariats general email account by prioritizing responding or delegating inquiries for action
• Composing / preparing correspondence / reports / legal documents on behalf of the FLMM Director and FLMM Secretariat
• Assisting in coordinating / arranging meetings travel and accommodations catering responsible for logistics and organization
• Assisting in coordinating the FLMM Secretariats budget monitoring forecast documents processing invoices and expenses
• Ordering goods and supplies
• Records Management including maintaining a bring forward and tracking system along with a filing system

Qualifications and Experience

This may be the right opportunity for you if you value the concepts of equity diversity and inclusion in all areas of your work. You are a selfmotivated individual who participates fully in a team environment where ideas and innovation are embraced. You have successfully completed an office administration program with 3 years of related experience or the equivalent combination of training and experience. You are dedicated to high standards of quality with proven initiative integrity judgement decision making abilities and communication skills (verbal and written). You are resourceful reliable and have a high degree of organizational skills which are required to determine priorities with minimal supervision in a busy environment. Essential skills include advanced computer skills using Microsoft Office (Word PowerPoint Outlook and Excel) the ability to create and manage processes and other efficient office management practices. A high degree of confidentiality sensitivity discretion and judgement are essential. You must be able to effectively respond to high volumes of work and work independently with minimal supervision.

We will assess the above qualifications and competencies using one or more of the following tools : written examination standardized tests oral presentations interview(s) and reference checks.

While not required it is considered an asset if you have the following :

• Ability to speak and communicate in French.

The above qualifications and competencies will be assessed using one or more of the following tools : written examination standardized tests oral presentations interview(s) and reference checks.

Equivalency

Applicants relying on education and experience must demonstrate such equivalencies in their application.

Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here : Benefits for government employees .

Working Conditions

• Regular work week is 35 hours / week 7 hours per day.
• Some overtime work may be required reflective of time zones in other jurisdictions.
• Majority of time is spent in a comfortable office setting with frequent opportunity to move about
• May be required to travel within and outside the province

Additional Information

This is a TERM fulltime position based in Halifax with an anticipated end date of March 31 2027 . The appointment status (term temporary or casual) is dependent on the start date of the successful candidate.

What We Offer

• Career development where you have access to career guidance tools resources and ongoing training for every stage of your career.
• Engaging workplace. Our employees feel valued respected connected and tuned in we have forward thinking policies and strategies.
• Countless career paths.

Pay Grade : CL 18

Salary Range : $1684.00 $1884.17BiWeekly

Employment Equity Statement :

Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are underrepresented. If you are a member of one of these equity groups you are encouraged to selfidentify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link :

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE : Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 1684 - 1884

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Secretary • Halifax, Nova Scotia, Canada