Opportunities : Assistant - Public Proceeding (Halifax - 1 full-time permanent position) Compet[...]

Our Opportunity; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading organization in Nova Scotia is seeking a Public Proceedings Assistant to provide administrative and logistical support for hearings and meetings. This full-time role requires strong communication skills, proficiency in Microsoft Suite, and the ability to manage multiple tasks effectively. The position offers a competitive salary and a comprehensive benefits package, emphasizing teamwork and problem-solving in a professional legal environment.

Qualifications

• Minimum 1 year post qualification experience in a legal environment.
• Fast and accurate word processing skills.
• Able to balance multiple priorities effectively.

Responsibilities

• Provide logistical support for public hearings and meetings.
• Maintain documentation and case files.
• Assist Clerks in preparing routine orders and correspondence.

Skills

Communication

Interpersonal skills

Time management

Problem-solving

Word processing

Education

Diploma in Business Administration

Tools

Microsoft Suite

Filemaker

OpenText DM

Job description

Apply By : 25-Jun-25 (Applications are accepted until 11 : 59 PM Atlantic Time)

Nova Scotia Energy and Regulatory Boards Tribunal

Assistant - Public Proceeding (Halifax - 1 full-time permanent position) Competition# Tribunal 03-25

Competition # 46315

PLEASE NOTE THIS IS NOT A CIVIL SERVICE OPPORTUNITY

This opportunity supports the work of the Nova Scotia Energy Board and the Nova Scotia Regulatory and Appeals Board. The boards are operating divisions of the Nova Scotia Energy and Regulatory Boards Tribunal. More information on the Tribunal and boards can be found .

We are looking for a highly skilled Public Proceedings Assistant. As an important part of our professional team.

About Our Opportunity

This position reports to the Chief Clerk. Primary duties and responsibilities of this position include but are not limited to :

Hearings and Meetings Support : Be the principal support person or part of a support team that provides all setup administrative and logistical support to hearings meetings and other proceedings that includes :

• Locates sets up and supports various types of venues teleconferences and virtual meetings (e.g. GoToWebinar)
• Sets up operates and maintains all equipment (e.g. computers AV) including being an operator for electronic document display during designated hearings
• Prepares and maintains proceedings documentation (e.g. exhibit witness and undertakings lists)
• Organizes and safeguards all case documentation in use (e.g. exhibits) regardless of medium or form
• Assists parties and the public with logistics of the hearing
• Provides assistance and direction to outside recording services and / or casual staff engaged for an event
• Carries out instructions from Clerks and Members; assists them as requested including but not limited to acting as runner in support of events

General Support : When not assigned to public hearings this position provides a variety of important assistance to the Clerk Group and wider office including :

• Files and retrieves electronic files and documents in case filings and ensures compliance with policies and directions given
• Posts exhibits sound files and transcribed documents in various formats to case management system
• Receives routes and safeguards documents or artifacts during events. Assembles and maintains hearing binders; makes copies and / or scans documents
• Assists the Clerks in preparing routine Orders Hearing Notices correspondence and other documents
• Provides reception relief on a rotational basis
• Maintains a database for the provision of transcription services from outside agencies
• Purchases office supplies and manages stock levels for the Board

Working Conditions

This position may require :

• Long and extended hours in hearings or working in support of hearings both locally and at various locations throughout the province sometimes for multiple days
• Long periods of time at a computer
• Travel throughout the province including driving of rental vehicles
• Lifting and movement of equipment and files
• Occasional work in low and dirty or dusty conditions (e.g. under tables or stages; storage rooms halls or basements).

Qualifications required :

• Diploma in Business Administration or equivalent with a minimum of 1 year post qualification experience preferably in a professional legal environment
• Must be able to adjust working hours to those set for public hearings including out of town travel for multi-day periods sometimes on short notice
• Must have a can do results focussed attitude and be a proactive problem-solver
• Must be able to work cooperatively as part of a larger team
• Fast and accurate word processing skills with emphasis on proofreading and editing abilities
• Sound judgement with a strong work ethic
• Strong communication and interpersonal skills
• Able to balance multiple priorities with demonstrated time management and organization skills.
• Proficiency with Microsoft Suite (Word Excel Outlook)

Qualifications that would be an asset :

Experience with a database program such as Filemaker would be an asset.

• Experience with OpenText DM (PC Docs) would be an asset.
• Paralegal Service

An acceptable combination of education and experience may be considered. Please clearly indicate in your resume or covering letter how you meet the qualifications and requirements for this position.

Salary Range : $1720.85 - $2151.07 bi-weekly (depending on qualifications and experience).

In addition the Tribunal offers a comprehensive benefits package.

An offer of employment is conditional upon the satisfactory results of reference checks criminal background checks and verification of your credentials.

Closing date for applications is 4 : 30 pm June 25 2025.

Equity Statement :

Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. All applicants who are members of an employment equity group are encouraged to self-identify. We welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.

As a designated public institution under the French-language Services Regulations the Tribunal encourages members of the Acadian and Francophone communities to consider applying for these positions.

Accommodation Statement :

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process please contact (email)

Applicants can be submitted by any of :

1. Online through the Province of Nova Scotia employment opportunities site : Province of Nova Scotia All Opportunities

2. Replying by email submission are asked to merge their cover letter and resume into one file. Send merged document to . Please ensure the email subject line reads as : Public Proceedings Assistant Tribunal 03-25.

3. For those applying by regular mail or delivery please quote the competition number and job title in the cover letter and clearly mark the envelope PRIVATE & CONFIDENTIAL. Applications being submitted by regular mail should be sent to :

Human Resources Officer

Nova Scotia Energy and Regulatory Boards Tribunal 1601 Lower Water

Street

P.O. Box 1692 Unit M

We thank all applicants for their interest however only those selected for an interview will be contacte d.

Key Skills

Abinitio,Administration And Accounting,Android,Bid Management,Inventory Management,Embedded C

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 1720 - 2151

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