Operations Supervisor

Vortex Freight; Mississauga; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Health & dental plan

Annual bonus plan

Job summary

Vortex Freight Systems is seeking an organized Operations Supervisor to oversee daily logistics operations and lead a small team across Canada, the USA, and Mexico. You will optimize transportation and distribution processes, ensuring timely deliveries and continuous improvement across the supply chain.

The role requires 3+ years in logistics with supervisory experience, strong knowledge of TMS/WMS/ERP, and excellent leadership, communication, and problem-solving skills in a fast-paced

Qualifications

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or related field.
• 3+ years in logistics, transportation, or operations with at least 1 year in supervisory role.
• Strong knowledge of logistics systems, TMS, WMS, and ERP.
• Proficient in Microsoft Office; excellent leadership and communication skills.
• Able to thrive in a fast-paced logistics environment.

Responsibilities

• Lead and coordinate daily logistics operations for the Southbound team (currently 4–5 members).
• Monitor transportation, shipping, and receiving activities to ensure timely, cost‑effective execution.
• Ensure on‑time order fulfillment and delivery aligned with customer requirements.
• Provide hands‑on leadership, coaching, and coverage when needed to maintain operations.
• Collaborate with HR on staffing and onboarding, and support integration of new team members.
• Monitor KPIs and implement process improvements to enhance efficiency and service quality.

Skills

Team leadership

Communication

Analytical thinking

Problem solving

Detail oriented

Adaptability

Education

Bachelor's degree in Supply Chain Management or related field

Tools

TMS

WMS

ERP

Microsoft Office

Job description

Company Overview:

Vortex Freight Systems (www.vortexfreight.com ) is a third party logistics (3PL) company that focuses on delivering customized supply chain solutions for organizations with operations in Canada, USA and Mexico. We are a modern, entrepreneurial organization that values people and service. As we continue to expand our operations and service offerings, we are excited to welcome a new member to our team, focused on building and developing the best team in the industry.

Job Overview:

We are seeking a highly organized and proactive Operations Supervisor to oversee and coordinate the daily logistics operations. The successful candidate will be responsible for managing a team, optimizing transportation and distribution processes, ensuring timely delivery of goods, and driving continuous improvement initiatives across the supply chain.

This role involves hands‑on management, team leadership, coordination with internal departments and external partners, and continuous improvement of logistics processes to meet company goals.

Responsibilities and Duties:

• Lead and support the daily operations of the Southbound logistics team (currently 4-5 team members), ensuring workflows are executed efficiently, accurately, and in line with service expectations.
• Coordinate and monitor daily transportation, shipping, and receiving activities to ensure timely, cost-effective, and service-focused execution.
• Ensure timely and accurate order fulfillment and delivery in alignment with customer and business requirements.
• Be a hands‑on leader—fully trained and knowledgeable in each team member’s role to provide direct support or coverage when someone is away, ensuring seamless day‑to‑day operations.
• Foster a culture of accountability, engagement, and development by providing regular coaching, mentorship, and one‑on‑one check‑ins.
• Collaborate with HR on staffing and onboarding processes, and take ownership of integrating and supporting new team members from an operational standpoint.
• Monitor KPIs and performance metrics to identify trends, address gaps, and implement process improvements that enhance efficiency and service quality.
• Assist in managing logistics budgets, controlling costs, and negotiating rates with service providers.
• Prepare reports on logistics performance, productivity, and team metrics for review with leadership.
• Develop and enforce standard operating procedures (SOPs) to maintain workflow consistency and compliance.
• Participate actively in strategic planning and operational initiatives—bringing forward ideas to streamline workflows, solve problems, and drive innovation.
• Travel occasionally to U.S. terminals (approx. 17 locations) to support rollouts, audit processes, and strengthen site‑level execution. Most trips range from 1-3 days, as needed.
• Serve as the primary on‑site operations contact and decision‑maker in the absence of the VP of Operations, with the potential to take on additional team oversight as the business grows.
• Collaborate cross‑functionally with departments such as warehouse, procurement, and customer service, as well as with external carriers and partners.
• Work a standard shift (9:00 AM – 6:00 PM with a 1-hour break), while maintaining flexibility to adjust hours or respond outside standard times based on operational demands.
• Ensure full compliance with safety policies, company procedures, and transportation regulations.
• Perform other duties as assigned.

Skills and Qualifications:

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or related field (preferred).
• 3+ years of experience in logistics, transportation, or operations, with at least 1 year in a supervisory or lead role.
• Strong knowledge of logistics systems, transportation management, and inventory control.
• Proficiency in Microsoft Office and logistics software (e.g., TMS, WMS, ERP).
• Excellent leadership, communication, and interpersonal skills.
• Strong analytical and problem‑solving abilities.
• Ability to work in a Fast‑paced logistics environment requiring flexibility and adaptability.

Personal Attributes:

• Leadership‑Oriented: Able to inspire and guide a team toward operational goals while fostering a positive and accountable work environment.
• Customer‑Focused: Committed to delivering exceptional service to both internal and external clients with a solutions‑oriented mindset.
• Analytical Thinker: Skilled at interpreting data and identifying patterns to make informed decisions and drive process improvements.
• Detail‑Oriented: Demonstrates precision and accuracy in handling inventory, order data, and client‑specific requirements.
• Effective Communicator: Strong verbal and written communication skills with the ability to coordinate across departments and with external partners.
• Adaptable: Thrives in a fast‑paced, dynamic environment and can pivot priorities quickly based on operational needs.
• Proactive Problem Solver: Takes initiative to address issues before they accelerate and follows through to resolution.
• Organized: Able to manage multiple tasks, timelines, and resources efficiently.
• Team Player: Works collaboratively and respectfully with others, fostering teamwork and knowledge sharing.
• Ethical and Reliable: Demonstrates integrity, dependability, and a strong work ethic.

This posting is for an new vacancy. We are actively reviewing resumes for this open role.

Why Join Us?

• We offer a comprehensive health and dental program and an annual bonus plan to all employees.
• Innovative Environment: Be part of a forward‑thinking team dedicated to optimizing logistics and operations.
• Career Growth: Opportunities for professional development and career advancement within the company.
• Supportive Culture: Work in a collaborative and supportive environment where your ideas and contributions are valued.
• We offer an Employee Referral Program.
• Opportunity to grow with a fast‑growing logistics company.
• Collaborate closely with leaders across multiple departments and regions
• Dynamic and collaborative team environment.
• Make a direct impact on the company's growth and success.

Compensation for this role is offered as a salary range and will vary depending on experience.