Operations Supervisor

JOB PURPOSE

The Operations Supervisor fulfills a wide range of duties and responsibilities related to the day-to-day operations of The Friends of the Public Gardens (TPFG). The successful applicant will grow their experience with the summer operation, moving to greater involvement and management when Horticultural Hall closes for the season.

Applicants must submit a resume and cover letter to president@halifaxpublicgardens.ca by May 1, 2025. We will reach out to you if you are selected for an interview.

2025 DUTIES AND RESPONSIBILITIES

Concentration on Management of Horticultural Hall in Season

• Oversee day to day operations ensuring smooth functioning of visitor experience managing the efficient running of TFPG Visitor’s Desk operations, and Tour operation including:
• Schedule and coordinate volunteers to support organizational activities
• General administration and organization of the operations, working with Board members, volunteers, and Canada Summer Jobs Heritage Interpreters, as assigned
• Implement policies and procedures according to TFPG guidelines for enhanced efficiencies
• Ensure compliance with legal and regulatory requirements
• Manage and maintain organizational documents and records
• Manage Social Media fulfillment and marketing
• Collaborate with volunteers and staff to achieve the mission: Preserve, Protect, Promote and Celebrate the Halifax Public Gardens

GROWING TO ACHIEVE GREATER RESPONSIBILITIES

Manage TFPG grant administration and financial reporting as directed, including:

• Identifying grant/funding opportunities, application process, and reporting requirements
• Assist Treasurer with annual or monthly reports reporting duties (CRA/CSJ/HST)
• Financial duties when required
• Annual Report for the Annual General Meeting
• Assist Communications with Outreach
• Ensure Social Media is operational all year, managed and monitored. Train Heritage Interpreters for this role June to August
• Monthly newsletter - suggestions, ideas, gathering information, article ideas for the monthly newsletter
• Fundraising and membership maintenance
• Other duties as they arise

QUALIFICATIONS

• A degree in business administration, non-profit management or related field experience
• Strong organizational and leadership skills
• Knowledge in accounting software (such as QuickBooks)
• Knowledge of accounting for non-profits
• Proficient in Microsoft Office
• Experience with Google Workspace
• Social media expertise
• Familiarity with non-profit operations, including fundraising and grant administration management. Experience with grant writing and administration

KEY SKILLS/ATTRIBUTES

• Strong customer service focus
• Exceptional organizational, time management, and project management skills to plan, prioritize, coordinate activities
• Strong attention to detail
• Proactive and energetic approach to responsibilities
• Good command of the English language
• Other language fluency an asset

ANTICIPATED TIME COMMITMENT

• 25-30 hours per week with some flexibility

SALARY

Calculated and based on experience and living wage ($26 to $30/hr).

PLEASE SUBMIT A RESUME AND COVER LETTER BY MAY 1ST TO PRESIDENT@HALIFAXPUBLICGARDENS.CA