Operations Opportunities in Nonprofit

Drake International; Ottawa; Remote; CAD 78,000 - 110,000; Full time

Job summary

Drake International seeks skilled HR, finance, and operations professionals for nonprofit healthcare roles across various levels. Positions include Payroll & Finance Administrator and Director of Administration, focusing on vital operational functions and organizational alignment. Remote and hybrid working options are available.

Qualifications

• 5+ years of experience in finance, administration, or operations in non-profit.
• Experience working with financial systems.
• Strong organizational and communication skills.

Responsibilities

• Oversee payroll, accounts payable/receivable, and reconciliations.
• Coordinate HR onboarding and benefits administration.
• Support facility management and operational compliance.

Skills

Financial systems experience

Organizational skills

Communication skills

Time management

Bilingualism (English/French)

Education

CPA designation

Degree in finance or related field

Tools

Sage 300

QuickBooks

Microsoft Dynamics

Job description

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Talent Management | HR & Productivity Solutions | Recruitment

Join the Operational Backbone of Nonprofit Healthcare & Patient Services

Drake International is supporting a group of nonprofit and charitable partners in the healthcare and patient services sector in their search for experienced HR, finance, and operations professionals.

We are currently hiring across multiple levels — from skilled administrators to senior operational leaders. These roles support the financial, administrative, and operational infrastructure that enables organizations to deliver high-quality programs and services to the communities they serve.

If you are interested in any of the following opportunities, please apply.

The application will allow you to specify which role(s) best match your background and interests.

3 Available Roles

Mid-Level

• Payroll & Finance Administrator
• $78,000 – $88,000
• 100% Remote

Mid-Level Leadership

• Director of Administration
• $95,000 – $110,000
• Senior Director of Operations
• $100,000 – $125,000
• 100% Remote or Hybrid

Key Focus Areas

Each of these roles touches on a shared set of operational functions. While all positions contribute across HR, Finance and organizational operations, the depth and breadth of responsibility will vary based on your experience and the role level.

Please review the following areas with your background in mind — whether you're stepping into a hands-on administrator role or bringing leadership to a broader operational mandate. Each role will require a combination of all three areas in one role.

Finance & Accounting

Help build strong, accountable financial systems that support transparency and strategic decision-making.

• Oversee or support payroll, accounts payable/receivable, and reconciliations
• Assist with or lead budgeting, forecasting, and funder reporting
• Monitor grant budgets and ensure funder compliance
• Maintain financial controls and prepare for audits
• Tools may include: Sage 300, QuickBooks, Netsuite, or similar

HR Administration & Payroll Coordination

Support the people, policies, and systems that keep teams functioning smoothly and aligned to organizational values.

• Coordinate onboarding, benefits administration, and HR documentation
• Maintain policies, contracts, insurance files, and lease agreements
• Ensure compliance with employment standards and privacy legislation
• Support internal coordination, staff communications, and leadership or board reporting
• In leadership roles, supervise administrative and finance staff

Operations & Facilities Management

Ensure the physical and operational infrastructure enables effective program and service delivery.

• Oversee or support facility management, including maintenance, safety, and accessibility
• Manage vendor relationships and procurement processes
• Maintain risk management practices and ensure legal and operational compliance
• Implement process improvements that drive internal efficiency and clarity
• Contribute to or lead capital planning and operational strategy

What You Bring

Foundational Requirements (for all applicants):

• 5+ years of experience in finance, administration, or operations in non-profit
• Hands-on skills in bookkeeping, accounts payable/receivable, and payroll processing
• Experience working with financial systems such as Sage 300, QuickBooks, Microsoft Dynamics, or similar
• Strong organizational, time management, and communication skills
• Familiarity with nonprofit financial practices and general compliance
• A collaborative mindset and commitment to equity, confidentiality, and mission-aligned work
• Bilingualism (English/French) is an asset

For Mid-Level to Senior Roles (Director and above):

• CPA designation is required
• 3+ years of progressively senior experience in nonprofit financial leadership
• Demonstrated ability to lead budgeting, forecasting, and long-term financial planning
• Experience supervising teams in finance, HR, and administration
• Comfort presenting financial information to executive leadership and boards
• Experience with grant/funder reporting, audit preparation, and policy development
• Ability to oversee facilities, capital planning, and organizational infrastructure

Professional Designations Considered Assets (All Levels):

Please feel free to apply or reach out to Julia if you’d like to learn more about a specific opportunity. I look forward to connecting with the incredible talent in this space.

Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide. As a leading recruitment and HR partner, we work directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach for seamless processes.

Drake International is an equal opportunity employer, advocating for accessibility, inclusivity, and diversity in the workplace. We are committed to providing accommodations for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance, Administrative, and Accounting/Auditing

• Industries

  Non-profit Organizations, Civic and Social Organizations, and Health and Human Services

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